Events & Experience Assistant

Tulsa, OK, USA|

Job Overview

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Professional Development

Employee Discounts

Job Description

Victory Church is a dynamic and growing faith-based organization dedicated to creating meaningful, life-changing experiences for its community members through worship, outreach, and special events. With a mission to inspire hope and connection, Victory Church hosts a variety of events and services aimed at fostering spiritual growth, community engagement, and memorable experiences for attendees. This church is known for its commitment to excellence in event production and its vibrant community culture. The team at Victory Church values creativity, collaboration, and a strong sense of purpose in all aspects of its ministry and event planning activities.

The Events & Experience Assistant will play a pivotal role in supporting the Experience Producer with the planning, coordination, and execution of special events and services at Victory Church. This position is an excellent opportunity for individuals looking to develop their skills in event planning and project management within a creative and fast-paced environment. The role involves comprehensive involvement in all stages of event creation, beginning with brainstorming ideas, coordinating details, managing vendor relationships, to final execution on the day of the event. Administrative responsibilities also form a key part of this role, including tracking expenses, inventory management, and communication support.

The Events & Experience Assistant will work closely with the Experience Producer and collaborate across various teams including Media for branding and marketing, Pastors and Leadership for service coordination, and various ministry teams for event participation. This role not only requires excellent organizational skills but also a creative mindset to contribute to the design and delivery of impactful event experiences. Physical activity including lifting event equipment up to 50 pounds and being on your feet during event set-up is essential. This position fosters growth opportunities for aspiring creative professionals aiming to build a career in event planning or project management within a ministry context. Victory Church emphasizes integrity, teamwork, and a commitment to church values, making this a rewarding role for the right candidate. Overall, this position offers an engaging mix of creativity, administration, and hands-on event production in a fulfilling church environment.

Job Requirements

Ability to sit for prolonged periods of time to design content and at a computer to design
Physical exertion such as standing bending stooping crouching lifting and reaching
Walk a short to long distances to manage equipment and events
Lift and carry up to 50 pounds or what is necessary to lift and move event equipment
Maintains Victory protocol policies and procedures
Demonstrates integrity
Performs and maintains tasks with an appropriate level of confidentiality
Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook
Fully participates in the life of the church as an active member in good standing with the Victory
Supports and adheres to the mission vision values and philosophy of Victory
Submits to and supports the leadership of Victory
Works well as a team player with leaders staff and volunteers
Additional duties and responsibilities may be added to this job description at any time

Job Qualifications

High School diploma or equivalent preferred but not required
Knowledge of event planning and/or project management
Advanced knowledge in administrative skills
Relevant knowledge for current trends and event design
Exceptional creative thinking skills
Ability to prioritize tasks
Time management skills with a proven ability to meet deadlines
Ability to work with excellence in a fast paced creative environment

Job Duties

Coordinate event details under the supervision of the Experience Producer
Establish and maintain relationships with vendors
Assist in tracking event related expenses
Take an inventory then create a system for check in/out of church décor supply closet
Use problem solving skills to overcome challenges while maintaining the integrity of the experience
Run errands and help with set up to ensure a successful event
Collaborate with Media Team for branding marketing and content creation