Job Overview
Employment Type
Full-time
Compensation
Salary
Range $115,000.00 - $140,000.00
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
mental health coverage
Dental Insurance
Vision Insurance
Disability Coverage
Life insurance
paid vacation days
401(k) match
performance-based bonus
Office perks
Job Description
Optiver is a leading, global financial technology firm specializing in market making and trading across various asset classes including equities, derivatives, and commodities. With a commitment to fostering innovation and leveraging deep market expertise, Optiver operates in major financial centers worldwide, including a vibrant office located in New York City. Established as a tech-driven company, Optiver dedicates itself to creating a dynamic work environment characterized by collaboration, excellence, and continuous improvement in the complex financial markets. As part of this ethos, the company invests heavily in its people, culture, and the tools needed to maintain its competitive edge in an ever-evolving industry.
The Events & Executive Assistant position within Optiver’s Travel, Events, and Leadership Office (TELO) team is a unique and impactful role that blends culture building, event planning, and executive support. This role is based on-site at Optiver’s New York City office and reports directly to the Head of Travel, Events, and Leadership Office. As an integral part of the team, this position plays a pivotal role in shaping the daily experiences of employees through thoughtful event programming, community engagement, and a relentless focus on fostering a positive, connected, and energized workplace culture.
This role is not only about logistics; it is a culture-first role requiring a person who thrives on creating memorable experiences that reflect the company’s high standards. The ideal candidate will take ownership of the office culture and act as a passionate advocate driving employee engagement and operational excellence through expertly managed institutional and employee events. Responsibilities also include providing high-caliber executive support to a senior leader, requiring proactive management of their calendar, travel, and priorities.
Candidates should be prepared to work with startup-like energy and a builder’s mindset, constantly seeking areas for improvement in event playbooks, vendor management, and office experience workflows. Collaboration plays a key role, as this person must work closely with US and global teams across regions including APAC and EMEA to ensure alignment on events strategy, budget adherence, and brand consistency.
This position offers a competitive base salary range between $115,000 and $140,000 USD, commensurate with experience and skills, along with a performance-based bonus, comprehensive benefits package, and ample opportunities to grow alongside world-class professionals from over 40 countries. It presents a rare chance to join a top-tier firm that values its people and culture deeply while contributing meaningfully to an engaging and spirited office spirit. For those passionate about event management, culture building, and executive assistance in a high-performance environment, this role offers a challenging and rewarding career path at the intersection of finance and people operations.
The Events & Executive Assistant position within Optiver’s Travel, Events, and Leadership Office (TELO) team is a unique and impactful role that blends culture building, event planning, and executive support. This role is based on-site at Optiver’s New York City office and reports directly to the Head of Travel, Events, and Leadership Office. As an integral part of the team, this position plays a pivotal role in shaping the daily experiences of employees through thoughtful event programming, community engagement, and a relentless focus on fostering a positive, connected, and energized workplace culture.
This role is not only about logistics; it is a culture-first role requiring a person who thrives on creating memorable experiences that reflect the company’s high standards. The ideal candidate will take ownership of the office culture and act as a passionate advocate driving employee engagement and operational excellence through expertly managed institutional and employee events. Responsibilities also include providing high-caliber executive support to a senior leader, requiring proactive management of their calendar, travel, and priorities.
Candidates should be prepared to work with startup-like energy and a builder’s mindset, constantly seeking areas for improvement in event playbooks, vendor management, and office experience workflows. Collaboration plays a key role, as this person must work closely with US and global teams across regions including APAC and EMEA to ensure alignment on events strategy, budget adherence, and brand consistency.
This position offers a competitive base salary range between $115,000 and $140,000 USD, commensurate with experience and skills, along with a performance-based bonus, comprehensive benefits package, and ample opportunities to grow alongside world-class professionals from over 40 countries. It presents a rare chance to join a top-tier firm that values its people and culture deeply while contributing meaningfully to an engaging and spirited office spirit. For those passionate about event management, culture building, and executive assistance in a high-performance environment, this role offers a challenging and rewarding career path at the intersection of finance and people operations.
Job Requirements
- Bachelor’s degree or equivalent experience
- Six plus years of experience in event planning, executive support, or office experience
- Proven ability to plan and execute events end to end
- Skilled in managing complex travel and calendar logistics
- Strong organizational and communication skills
- Ability to manage multiple priorities in a dynamic environment
- Experience with vendor negotiation and relationship management
Job Qualifications
- Six plus years of experience in event planning, executive support, office experience, or a hybrid role combining these areas
- Proven track record of planning and executing events end to end from concept and budgeting through vendor management and day-of delivery
- Experience providing executive-level administrative support across global time zones, including complex calendar and travel management
- A natural culture builder who takes initiative, brings energy, and thrives on creating great experiences for the people around them
- Highly organized with strong prioritization and project management skills, comfortable managing multiple workstreams simultaneously
- Excellent vendor management skills including sourcing, negotiation, and relationship building
- Strong written and verbal communication skills with the ability to engage stakeholders at all levels
- Comfortable working in a fast-paced, dynamic environment with evolving priorities
- Experience in financial services, trading, or a high-performance professional environment is a plus
- Bachelor’s degree or equivalent experience
Job Duties
- Serve as the primary culture steward for the NYC office, taking ownership of the office experience, championing engagement, and creating an environment where people want to show up and do their best work
- Provide executive support to a senior NY leader, proactively managing their schedule, priorities, travel, and helping them shape a positive culture
- Collaborate closely with the Event Manager to ensure alignment with the broader US events strategy, budget, and event experience goals
- Identify and surface improvements to event playbooks, vendor management, and office experience workflows to raise the operational bar
- Own the local planning, logistics, and execution of institutional trading events from client dinners and market-facing gatherings to conference participation and hosted experiences
- Manage invite lists, vendor relationships, venues, budgets, and day-of execution to ensure every event reflects Optiver’s brand and professionalism
- Act as a communication bridge between the NYC office and global teams across APAC, EMEA, and US regions
- Plan and execute all NYC employee events end to end, aligned with the broader US events strategy and budget, including flexibility for evening and weekend event coverage
Job Criteria
Experience
Expert Level (7+ years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
