Events and Administration Specialist at The University of Chicago in Chicago, Illinois

The University of Chicago Law School is a prestigious institution renowned for its commitment to academic excellence, innovative legal research, and a vibrant community of students and faculty. As one of the leading law schools in the United States, it offers a dynamic environment where cutting-edge legal issues are explored, and future leaders in the legal profession are nurtured. The Law School's Office of Events plays a critical role in supporting its mission by coordinating and executing a diverse range of events that enrich the educational experience, foster community engagement, and promote collaboration among students, faculty, staff, and external partners.

The Events and Administrative Specialist position at the University of Chicago Law School is a vital role within the Office of Events, focused on providing comprehensive support for event coordination and administrative functions. Reporting directly to the Director of Events, this position requires an individual capable of managing multiple event logistics efficiently while maintaining clear communication with various stakeholders. The role involves coordinating daily events and high-volume catering requests, making it essential to navigate vendor communications and ensure flawless execution. Accurate management of event tracking systems, budgeting, invoice processing, and reservation systems forms a core part of this position’s responsibilities.

The specialist will also collaborate with internal departments like the Dean of Students Office and Facilities and IT to meet the technical and spatial needs of events. Additionally, supporting high-profile annual events organized by the Office of Career Services, such as Firmwise and the Pro Bono Luncheon, is part of the role, emphasizing the importance of managing logistics and providing on-site support under guidance. Expertise in handling Continuing Legal Education (CLE) credit applications, virtual event hosting, including the proficient use of Zoom technology, and maintaining the Law School’s event calendar also highlight the multifaceted nature of this position.

This is a partially remote role requiring occasional travel within the Chicagoland area and the flexibility to work evenings and weekends with advance notice. The university offers an inclusive work environment that encourages initiative, strong organizational skills, and the ability to handle sensitive information with discretion. The ideal candidate for this position will demonstrate problem-solving abilities, customer service excellence, and be adept at navigating business operations software, including the Microsoft Office Suite.

Overall, this Events and Administrative Specialist position is an excellent opportunity for individuals with a background in event planning or administrative work, particularly those with experience in higher education settings. The Law School values proactive team members who can contribute to the continuous improvement of event management processes, support staff programming, and ensure that all events reflect the university's high standards of excellence.