Event/Meeting Coordinator - Corporate Events

Northpointe Staffing Professionals is a reputable staffing agency specializing in connecting talented professionals with exceptional opportunities across various industries. With a strong commitment to client satisfaction and candidate success, Northpointe has built a solid reputation for delivering tailored staffing solutions. Focused on providing outstanding talent acquisition services, the company supports both temporary and permanent staffing needs, ensuring a perfect match between employers and employees. Known for its wide network and industry expertise, Northpointe Staffing Professionals continues to facilitate career growth and company expansion in competitive markets.

The Event Planning Coordinator role is a temporary position designed for dynamic, detail-oriented individuals aiming to excel in event coordination within the medical education sector. This remote role requires managing all logistics associated with medical education events, ensuring seamless execution from planning through post-event reconciliation. Coordinators act as the linchpin between sales representatives, faculty, vendors, and internal teams, maintaining constant communication to ensure commitments are fulfilled on schedule and within budget. This includes organizing venues, securing guest speakers, managing food and equipment arrangements, overseeing travel logistics, and confirming contract compliance. The position demands exceptional organizational skills, multitasking abilities, and a customer-service mindset to thrive in a fast-paced, evolving environment.

Candidates will leverage proprietary event management software to manage promotional programs, assist with budget adherence, and perform administrative duties such as contract reviews and vendor payments. The role also involves after-hours responsibility, with coordinators rotating to cover emergency phone support from 5pm to midnight. Strong proficiency in MS Office (Word, Excel with functionalities like pivot tables and VLOOKUPs) and email communication is preferred, along with the ability to handle high volumes of correspondence and telephone inquiries professionally. Ideal applicants possess a positive "Whatever it Takes" attitude, adaptability, strong problem-solving skills, and the drive to contribute to successful medical education delivery. This position offers an excellent opportunity for individuals with backgrounds in sales, hospitality, or customer service seeking hands-on event planning experience with a solid career foundation and competitive temporary employment terms.