Event/Conference Coordinator

The University of Oklahoma's Office of Admissions & Recruitment (OAR) serves as a vital gateway in connecting with prospective students domestically and internationally. The office offers comprehensive support and guidance throughout the application and decision-making process for freshman, transfer, and concurrent students. As a pivotal entity within a well-established public research university located in Norman, Oklahoma, the OAR collaborates dynamically with faculty, staff, parents, high school counselors, and broader communities. This collaboration ensures a seamless, informative, and engaging experience for prospective students and their families. The Office's mission is to build a vibrant university community by recruiting a diverse cohort of academically qualified students who demonstrate a broad range of educational achievements, community involvement, and personal experiences.

This role is a professional hourly position based in Norman, Oklahoma, offering a targeted salary between $21.00 and $22.83 per hour, contingent on experience. The work schedule follows a Monday through Friday routine from 8 a.m. to 5 p.m., but may occasionally require nights and weekend hours to support event needs or recruitment initiatives. Travel may be required as part of fulfilling the role's responsibilities. Benefits eligibility is provided as part of the employment offer.

The Event Coordinator within the Office of Admissions & Recruitment plays a key role in orchestrating a variety of recruitment events for prospective students. These events are essential to advancing the University's recruitment goals by providing prospective students and their families meaningful experiences on campus or virtually. Responsibilities include coordinating all logistical and administrative details of events and conferences, including budgeting, communications, promotional materials, vendor negotiations, and creating comprehensive communication and registration plans. This position also oversees student and staff workers involved in recruitment events, ensuring they receive adequate training and scheduling. Furthermore, the role supports the Senior Assistant Director in planning large-scale recruitment and non-recruitment events and participates in competitive research initiatives.

In this role, successful candidates will demonstrate exceptional organizational skills and a strategic approach to event planning and execution. They will manage event budgets judiciously while ensuring high-quality participant experiences. Coordinating catering, lodging, transportation, and venue setup while negotiating the best pricing reflects the fiscal responsibility involved. The coordinator will also handle real-time event inquiries, maintain databases and reports related to events, and facilitate registration processes. In addition to logistics, the role involves active engagement with prospective students, families, and high school representatives to guide them through admission, scholarship, housing, financial aid, and enrollment processes. The coordinator acts as a liaison across campus partners and implements feedback systems to evaluate event effectiveness and enhance participant satisfaction.

Safety and regulatory compliance are prioritized to ensure events meet legal, health, and safety standards. The position includes leadership opportunities in team planning and strategic initiatives on the campus experience team, including personalized and group visit planning. This multifaceted position requires flexibility, communication skills, and a commitment to the university's values of integrity, care, intentionality, and innovation. Candidates bring a strong background in event planning or public relations, with a commitment to enriching the recruitment experience. Employment is contingent upon a successful background check, and a valid Oklahoma Driver's License or the ability to obtain one within 30 days of hire is required.