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Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $21.00 - $22.83
Work Schedule
Standard Hours
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Employee Discounts
flexible schedule
Job Description
The University of Oklahoma's Office of Admissions & Recruitment (OAR) serves as a vital gateway in connecting with prospective students domestically and internationally. The office offers comprehensive support and guidance throughout the application and decision-making process for freshman, transfer, and concurrent students. As a pivotal entity within a well-established public research university located in Norman, Oklahoma, the OAR collaborates dynamically with faculty, staff, parents, high school counselors, and broader communities. This collaboration ensures a seamless, informative, and engaging experience for prospective students and their families. The Office's mission is to build a vibrant university community by recruiting a diverse cohort... Show More
Job Requirements
- Bachelor's degree or 48 months of related experience in lieu of degree for a total of 72 months experience
- 24 months experience in event planning and coordination outreach or public relations
- Valid Oklahoma Driver's License or ability to obtain within 30 days of hire date
- Ability to work Monday through Friday 8 to 5 with occasional nights and weekends
- May require travel
- Successful background check
- Strong interpersonal skills
- Proficiency with event and communication technology
- Ability to manage multiple priorities effectively
Job Qualifications
- Bachelor's degree
- 24 months experience in event planning and coordination outreach or public relations
- Experience working with diverse student populations
- Strong organizational and communication skills
- Ability to train and supervise staff and student workers
- Experience with budget management and vendor negotiations
- Proficiency in event registration systems and communication platforms
Job Duties
- Coordinates all aspects of event conference coordination including logistical details communications and event budgets
- Manages all associated administrative duties and details including budgets and promotional materials
- Strategizes and directs logistics of event planning implementation and follow-up to meet the needs of the distinct population of prospective students
- Trains schedules and oversees the work of students and staff with regards to recruitment events
- Assists the Senior Assistant Director with planning large scale recruitment and non recruitment events and competitive research initiatives
- Monitors event budgets and timelines
- Negotiates with hotels and vendors to ensure best pricing
- Creates robust event communication plans and dynamic registration forms
- Develops best room building setups for events ensuring costs are within budget
- Coordinates catering and lodging arrangements for events
- Assists with coordination of website social media or other promotional materials
- Monitors and responds to event inquiries for each event
- Coordinates travel and transportation for guests attendees speakers or other parties
- Compiles reports and maintains event conference related data
- Coordinates the registration process for event participants
- Assists with managing academic partner events
- Presents engages and communicates with prospective students their families and high school stakeholders while guiding them through the admission scholarship housing financial aid and enrollment processes
- Serves as liaison with campus partners as needed
- Designs and manages feedback systems to evaluate events enhance participant experiences and provide actionable insights to campus partners
- Ensures that events meet legal safety and health requirements and regulations
- Assists with leading strategy initiatives team planning initiatives on the campus experience team
- Plans personalized and group visit experiences for prospective students
- Performs various duties as needed to successfully fulfill the function of the position
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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