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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $14.50 - $25.50
Work Schedule
Standard Hours
Benefits
401k
Dental Insurance
Health Insurance
Job Description
Forbes Travel Guide is recognized globally as the authoritative standard-bearer for luxury hospitality and service excellence. With a legacy of celebrating and elevating outstanding guest experiences, Forbes Travel Guide empowers hospitality professionals and organizations worldwide to meet and exceed the highest standards in service quality. The company operates in a dynamic, fast-paced environment where commitment to detail, excellence, and innovation is paramount. Forbes Travel Guide provides ratings, training, and professional development that support the luxury hospitality market, encompassing hotels, restaurants, and various event-related services.\n\nThe Event Specialist position at Forbes Travel Guide is a pivotal role within The Summit/Events department that... Show More
Job Requirements
- Valid passport required
- ability to travel domestically and internationally
- strong organizational skills
- experience with event planning
- ability to manage multiple tasks simultaneously
- excellent communication skills
- proficiency with event management software
Job Qualifications
- Experience in luxury event planning or hospitality preferred
- exceptional organizational and time management skills
- strong attention to detail and confidentiality
- excellent written and verbal communication skills
- ability to adapt to changing priorities
- ability to work across international time zones
- proficiency in Microsoft Office, Salesforce, Cvent, Zoom, Teams
Job Duties
- Provide comprehensive administrative and organizational support to the President
- deliver day-to-day event planning and execution support to the Director
- serve as a central point of coordination for internal teams and external partners
- maintain accurate records for all event-related contacts, contracts, deposits, and financial documentation
- support planning, production, and execution of The Summit and other FTG events
- oversee Breakout session logistical support and onsite coordination
- manage event logistics including BEO review and vendor coordination
- prepare and manage vendor contracts
- support sponsorship contracts and renewals
- maintain centralized contract and deposit database
- track billing and invoices for accuracy and approval
- coordinate speaker and VIP travel, schedules, and agreements
- support VIP hospitality and gifting
- provide administrative and deadline tracking support to the President and Director
- coordinate calls, appointments, and speaking engagements
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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