Job Overview
Employment Type
Full-time
Compensation
Salary
Range $51,274.00 - $61,531.00
Work Schedule
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible schedule
Employee wellness programs
Job Description
Wayne State University is a premier public urban research university located in the heart of Detroit, Michigan. It prides itself on offering a rich, high-quality education to students from diverse backgrounds. With a deep-rooted commitment to excellence, collaboration, integrity, diversity, and inclusion, Wayne State creates exceptional educational opportunities that prepare students for success in an increasingly global society. As an institution, it fosters a vibrant academic community that encourages professional growth, innovative research, and community engagement. The university is known for its dedication to public service and its role as a catalyst for urban renewal and economic development in Detroit.
The College of Nursing at Wayne State University is seeking an experienced Event Specialist to join its team at the Detroit campus. This full-time, regular employee position offers an annual salary range of $51,274 to $61,531. The role is an essential component in enhancing the university's mission through effective event management, supporting and promoting the College’s goals and values. As an Event Specialist, you will partner with faculty, staff, management, students, and volunteers to plan, develop, coordinate, and implement a wide range of events both on and off-campus. Your responsibilities will include managing event development from inception to completion, collaborating closely with clients to define event goals, and overseeing logistics to ensure the success and smooth operation of each event.
This role demands strong organizational skills alongside the ability to manage multiple projects simultaneously while maintaining a high level of professionalism in communication. You will be responsible for creating themed and targeted events that support unit objectives, drafting event budgets, monitoring expenditures, and participating in vendor negotiations. Your role will also involve progress reporting, conducting event debriefings, and gathering participant feedback to continuously improve event quality.
Additionally, the position requires traveling to manage events, sometimes beyond the local area, including potentially out-of-state. This means the ability to work evenings, weekends, and odd hours to support events, conferences, and continuing education programs is essential. As an Event Specialist, you will also provide functional supervision to volunteers and support staff, ensuring that the team operates efficiently and meets established standards. The ability to communicate clearly and build strong relationships with stakeholders is vital for success in this role.
In summary, this position offers a dynamic and rewarding opportunity to contribute to the success and reputation of Wayne State University’s College of Nursing. It suits candidates with a passion for event planning, excellent interpersonal skills, and the capacity to handle complex logistical challenges within a fast-paced academic environment. If you are committed, enthusiastic, and ready to make a significant impact through outstanding event coordination, this role is an excellent fit for you.
The College of Nursing at Wayne State University is seeking an experienced Event Specialist to join its team at the Detroit campus. This full-time, regular employee position offers an annual salary range of $51,274 to $61,531. The role is an essential component in enhancing the university's mission through effective event management, supporting and promoting the College’s goals and values. As an Event Specialist, you will partner with faculty, staff, management, students, and volunteers to plan, develop, coordinate, and implement a wide range of events both on and off-campus. Your responsibilities will include managing event development from inception to completion, collaborating closely with clients to define event goals, and overseeing logistics to ensure the success and smooth operation of each event.
This role demands strong organizational skills alongside the ability to manage multiple projects simultaneously while maintaining a high level of professionalism in communication. You will be responsible for creating themed and targeted events that support unit objectives, drafting event budgets, monitoring expenditures, and participating in vendor negotiations. Your role will also involve progress reporting, conducting event debriefings, and gathering participant feedback to continuously improve event quality.
Additionally, the position requires traveling to manage events, sometimes beyond the local area, including potentially out-of-state. This means the ability to work evenings, weekends, and odd hours to support events, conferences, and continuing education programs is essential. As an Event Specialist, you will also provide functional supervision to volunteers and support staff, ensuring that the team operates efficiently and meets established standards. The ability to communicate clearly and build strong relationships with stakeholders is vital for success in this role.
In summary, this position offers a dynamic and rewarding opportunity to contribute to the success and reputation of Wayne State University’s College of Nursing. It suits candidates with a passion for event planning, excellent interpersonal skills, and the capacity to handle complex logistical challenges within a fast-paced academic environment. If you are committed, enthusiastic, and ready to make a significant impact through outstanding event coordination, this role is an excellent fit for you.
Job Requirements
- Bachelor's degree from an accredited college or university in marketing, public relations, business administration or a related field
- Minimum of two years experience planning multifaceted events
- Prior customer service experience
- Experience in higher education or a large, complex organization preferred
- Some experience providing functional supervision to support staff preferred
- Ability to manage several projects simultaneously
- Strong time management skills
- Ability to communicate clearly and professionally both orally and in writing
- Proficient with Microsoft Office, especially Word and Excel
- Ability to work evenings, weekends and odd hours
- Ability to travel and manage events outside the local area and possibly out-of-state
- High level of commitment and enthusiasm
Job Qualifications
- Bachelor's degree from an accredited college or university in marketing, public relations, business administration or a related field
- Candidates with an equivalent combination of education and experience may be considered
- Minimum of two years experience planning multifaceted events
- Prior customer service experience
- Experience in higher education or a large, complex organization preferred
- Some experience providing functional supervision to support staff preferred
- Ability to manage several projects simultaneously
- Prioritize and plan work activities while meeting respective guidelines
- Strong time management skills
- Ability to communicate clearly, concisely and professionally both orally and in writing
- Strong interpersonal skills
- Ability to evaluate, interpret, and present complex information effectively in professionally prepared documents or presentations
- Proficient with standard office software such as Microsoft Office, especially Word and Excel
Job Duties
- Partner with faculty, staff, management, students and volunteers to host events on and off campus supporting and promoting the goals, values and mission of Wayne State University and the assigned School/College/Division
- Plan, develop, coordinate, implement and attend events for assigned units
- Train provide functional supervision to volunteers and staff
- Establish themed targeted events designed to support and reach unit goals
- Manage event development from beginning to end
- Collaborate with clients to define event scope and goals
- Develop full-scale plans and associated communication documents
- Plan, schedule and track event timelines, milestones and deliverables
- Estimate the resources and participants needed to achieve goals
- Manage changes in event scope, identify potential crises, and devise contingency plans
- Draft and submit budget proposals, monitor expenses against budget and recommend subsequent budget changes where necessary
- May participate in negotiations with vendors
- Develop and deliver progress reports, proposals, required documentation, and presentations
- Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas
- Conduct event debriefings with appropriate parties to identify recommendations and opportunities for improvement for subsequent events
- Act as liaison with stakeholders
- Effectively communicate and manage expectations with team members and stakeholders
- Identify and resolve issues and conflicts as necessary
- May conduct post-event surveys and compile event survey feedback for continuous improvement
- Perform other related duties as assigned
- Plan, organize and coordinate large and small multifaceted events, conferences, education programs and activities which may include student orientation related activities
- Develop event plans and budgets
- Secure resources and oversee events to ensure that established standards and expectations are met
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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