Job Overview
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
Discounts at GGP Parks venues
Job Description
GGP Parks is a leading organization dedicated to providing exceptional recreational and cultural experiences through vibrant parks, public programs, and community events. Committed to fostering a welcoming environment, GGP Parks manages a variety of venues that serve diverse audiences and support local engagement through its special events, festivals, concerts, and community-based programming. The organization is known for its commitment to operational excellence, safety, guest satisfaction, and community enrichment, aligning with the values and legacy of the George Kaiser Family Foundation. The parks have become integral to the community, offering spaces where people of all ages can gather, celebrate, and enjoy a rich array of cultural and recreational activities.
The position of Event Specialist at GGP Parks plays a crucial role in upholding these standards by supporting the planning, coordination, and execution of high-quality events. Under the guidance of the Special Events Manager, the Event Specialist oversees logistical coordination for a variety of programs including special events, festivals, concerts, performances, markets, fitness sessions, rentals, and community-focused initiatives. This role ensures that all events are aligned with facility policies, safety mandates, accessibility, and the organization’s brand standards, guaranteeing a seamless and enjoyable experience for both the guests and the community partners involved. The Event Specialist is responsible for cross-functional collaboration, vendor and partner communications, on-site event management, and post-event evaluations, guaranteeing each event meets the operational benchmarks and enhances the organization's reputation.
This full-time position requires expertise in event logistics, stakeholder coordination, and program development, alongside administrative tasks including registrations, contract processing, and database management. The role also demands the ability to perform emergency operational support, manage inventory, and adhere strictly to safety and quality protocols. Working closely with multiple teams and external partners, the Event Specialist applies strong organizational, decision-making, and communication skills to successfully manage simultaneous projects within a fast-paced environment. Given the nature of park operations and event scheduling, flexibility in working varied hours including holidays, weekends, nights, and extended shifts is expected.
By joining GGP Parks as an Event Specialist, candidates have the opportunity to contribute to a respected organization that prioritizes community engagement and experience. This role not only fosters dynamic event programming but also supports the foundational vision of connecting people through meaningful public spaces and collaborative experiences. With a supportive management structure and a vibrant team-oriented culture, the Event Specialist position offers a pathway to professional growth for those passionate about event management, community programming, and contributing to the cultural fabric of the region.
The position of Event Specialist at GGP Parks plays a crucial role in upholding these standards by supporting the planning, coordination, and execution of high-quality events. Under the guidance of the Special Events Manager, the Event Specialist oversees logistical coordination for a variety of programs including special events, festivals, concerts, performances, markets, fitness sessions, rentals, and community-focused initiatives. This role ensures that all events are aligned with facility policies, safety mandates, accessibility, and the organization’s brand standards, guaranteeing a seamless and enjoyable experience for both the guests and the community partners involved. The Event Specialist is responsible for cross-functional collaboration, vendor and partner communications, on-site event management, and post-event evaluations, guaranteeing each event meets the operational benchmarks and enhances the organization's reputation.
This full-time position requires expertise in event logistics, stakeholder coordination, and program development, alongside administrative tasks including registrations, contract processing, and database management. The role also demands the ability to perform emergency operational support, manage inventory, and adhere strictly to safety and quality protocols. Working closely with multiple teams and external partners, the Event Specialist applies strong organizational, decision-making, and communication skills to successfully manage simultaneous projects within a fast-paced environment. Given the nature of park operations and event scheduling, flexibility in working varied hours including holidays, weekends, nights, and extended shifts is expected.
By joining GGP Parks as an Event Specialist, candidates have the opportunity to contribute to a respected organization that prioritizes community engagement and experience. This role not only fosters dynamic event programming but also supports the foundational vision of connecting people through meaningful public spaces and collaborative experiences. With a supportive management structure and a vibrant team-oriented culture, the Event Specialist position offers a pathway to professional growth for those passionate about event management, community programming, and contributing to the cultural fabric of the region.
Job Requirements
- bachelor's degree
- one to two years' experience or equivalent combination of education and experience in parks and recreation, event management, or related field of study
- able to meet the physical demands required to successfully perform the essential functions of an event management role
- able to lift and/or move up to 50 pounds
- comfortable working outdoors in varying weather conditions
- available to work varying shifts based on park and event hours, including opening and closing shifts, weekends, holidays, nights, and extended event hours
- able to stand and/or walk for more than four hours at a time
- proficient with Microsoft Suite and able to adapt well to various other computer programs
Job Qualifications
- bachelor's degree
- one to two years' experience or equivalent combination of education and experience in parks and recreation, event management, or related field of study
- provides a high-quality guest experience by supporting GGP Parks culture, service expectations, and operational standards
- conducts all activities in alignment with the principles and integrity of the George Kaiser Family Foundation
- protects and enhances the Gathering Place brand in the best interests of the community, the George Kaiser Family Foundation, donors, guests, and stakeholders
- manages multiple projects simultaneously, works effectively with the public, and meets deadlines in a fast-paced event environment
- demonstrates strong decision-making, problem-solving, organizational, and prioritization skills
- follows and gives instructions effectively, works well with others, and supports a collaborative team environment
- maintains professionalism, motivation, attention to detail, and a strong work ethic in all assigned responsibilities
- builds positive working relationships with community partners, vendors, performers, presenters, volunteers, guests, and internal departments
- delivers high-quality customer service to internal and external audiences and responds appropriately to participant evaluations and feedback
- works independently and as part of a team while maintaining efficiency, organization, and accountability
- communicates effectively through clear verbal and written communication
- demonstrates willingness to learn through formal training, informal coaching, and hands-on experience
Job Duties
- plans, coordinates, and supports assigned events and programs across GGP Parks venues including special events, festivals, concerts, performances, markets, fitness programming, rentals, and community programs
- ensures assigned events align with facility policies, safety requirements, brand standards, accessibility expectations, and GGP Parks standards for quality, guest experience, and operational excellence
- supports program research, planning, and development by identifying event needs, operational considerations, partner requirements, and opportunities to strengthen public programming
- maintains strong knowledge of GGP Parks facilities, event footprints, layouts, equipment, and operational capabilities
- advises external partners, performers, presenters, vendors, and internal teams on setup options, equipment needs, timelines, site limitations, and operational requirements to support successful event outcomes
- manages assigned event checklists, timelines, setup information, stakeholder coordination, communications, and on-site execution to ensure events are delivered safely, efficiently, and professionally
- provides administrative and clerical support including program registration, phone and email correspondence, public inquiries, event documentation, contract and invoice processing support, and event management software updates as applicable
Job Criteria
Experience
No experience required
Job Location
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