Job Overview
Employment Type
Part-time
Hourly
Benefits
Paid Time Off
Health Insurance
Dental Insurance
Vision Insurance
Retirement Plan
Professional development opportunities
Employee Discounts
Job Description
Legends Global is a distinguished and premier partner to the world’s most iconic live events, venues, and brands. Celebrated for delivering a fully integrated suite of premium services, Legends Global employs a white-label approach that ensures their partners remain prominently featured in the global entertainment landscape. With an impressive network spanning 450 venues worldwide, Legends Global orchestrates approximately 20,000 events annually, entertaining a staggering 165 million guests. Their expertise encompasses every facet of live event management, including feasibility studies, consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content booking. This broad and deep experience solidifies Legends Global’s position as a leader within the live events industry.
The company fosters a culture rooted in respect, ambitious thinking, collaboration, and bold action. Legends Global is committed to cultivating an inclusive work environment where team members can authentically express themselves, make meaningful contributions, and pursue career growth. Success at Legends Global is a collective effort, with every win achieved through their unified and dedicated team.
The Event Services Assistant role with Legends Global is a dynamic, part-time, hourly position based onsite at DeVos Place. This role reports directly to the Event Manager and is essential to ensuring smooth operations within the Event Services department. As an Event Services Assistant, the incumbent will be handling various administrative and operational functions critical to the success of multiple events each month. The position is non-exempt, meaning it is compensated on an hourly basis, reflecting the part-time status and the variety of responsibilities involved.
Primary duties involve organizing and maintaining file systems, calendars, and records essential for the Event Services team. The assistant will provide valuable support during site visits and tours, participate actively in weekly staff and event meetings, and occasionally provide receptionist support. On event days, show coverage responsibilities include working on the expo floor, ballroom events, and meeting spaces according to the schedule. Effective communication and professionalism while operating radio and dispatch systems are imperative.
This role serves as a liaison between clients and the Event Services team for basic information, supporting day-to-day operations managed by the Event Manager. The assistant may also be involved with fire inspections, room conversions, and aiding the Sales and Event Services departments as needed. Managing coordination for one to three events per month requires strong organizational and multitasking skills.
Overall, the Event Services Assistant position offers a comprehensive opportunity to engage in event management from an operational perspective, providing critical administrative and on-site assistance to uphold the high standards of events produced by Legends Global. This is an excellent role for individuals with an interest or background in hospitality and event management who thrive in fast-paced environments and wish to contribute to world-class live events.
The company fosters a culture rooted in respect, ambitious thinking, collaboration, and bold action. Legends Global is committed to cultivating an inclusive work environment where team members can authentically express themselves, make meaningful contributions, and pursue career growth. Success at Legends Global is a collective effort, with every win achieved through their unified and dedicated team.
The Event Services Assistant role with Legends Global is a dynamic, part-time, hourly position based onsite at DeVos Place. This role reports directly to the Event Manager and is essential to ensuring smooth operations within the Event Services department. As an Event Services Assistant, the incumbent will be handling various administrative and operational functions critical to the success of multiple events each month. The position is non-exempt, meaning it is compensated on an hourly basis, reflecting the part-time status and the variety of responsibilities involved.
Primary duties involve organizing and maintaining file systems, calendars, and records essential for the Event Services team. The assistant will provide valuable support during site visits and tours, participate actively in weekly staff and event meetings, and occasionally provide receptionist support. On event days, show coverage responsibilities include working on the expo floor, ballroom events, and meeting spaces according to the schedule. Effective communication and professionalism while operating radio and dispatch systems are imperative.
This role serves as a liaison between clients and the Event Services team for basic information, supporting day-to-day operations managed by the Event Manager. The assistant may also be involved with fire inspections, room conversions, and aiding the Sales and Event Services departments as needed. Managing coordination for one to three events per month requires strong organizational and multitasking skills.
Overall, the Event Services Assistant position offers a comprehensive opportunity to engage in event management from an operational perspective, providing critical administrative and on-site assistance to uphold the high standards of events produced by Legends Global. This is an excellent role for individuals with an interest or background in hospitality and event management who thrive in fast-paced environments and wish to contribute to world-class live events.
Job Requirements
- High school diploma or G.E.D.
- two years related administrative experience
- ability to use all office equipment
- ability to prioritize tasks
- good communication skills
- problem solving skills
- organizational skills
- knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
Job Qualifications
- High school diploma or G.E.D.
- two years related administrative experience
- hospitality background is preferred
- ability to use all office equipment, computer, calculator, copy machines
- ability to prioritize tasks and to handle multiple tasks at a time
- good communication, problem solving and organizational skills
- knowledge of spreadsheet software and word processing software
- proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
Job Duties
- Organizes, updates, and maintains file systems, calendars, and other records for Event Services
- assists with site visits and tours when appropriate
- attend weekly staff and event meetings
- receptionist support when needed
- show coverage for the expo floor, ballroom events, and meeting space as scheduled
- operates radio and dispatch system in professional and courteous manner
- liaison to clients for basic information
- supports Event Manager with day-to-day operations
- assists with other duties as assigned such as fire inspections and room conversions
- provides support to Sales and Event Services Department
- coordinates 1 to 3 events per month
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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