EVENT SERVICE COORDINATOR

Temecula Creek Inn is a premier hospitality destination located in the heart of Temecula, California. Known for its beautiful setting surrounded by vineyards and scenic landscapes, the Inn offers an exceptional experience for guests through its luxurious accommodations, exquisite dining options, and outstanding event services. As a well-established hotel and resort, Temecula Creek Inn prides itself on combining rustic charm with modern elegance, delivering memorable stays for leisure travelers, business professionals, and special event attendees alike. The property features a blend of cozy rooms, elegant event spaces, and state-of-the-art amenities, making it a popular choice for weddings, corporate meetings, and social gatherings within the region. The resort's commitment to high-quality service and personalized attention has earned it a respected name in the local hospitality industry.

The role of Catering Service and Group Service Administrator at Temecula Creek Inn is a vital position that supports the Catering and Group Service Managers in delivering top-tier service for all group programs and events hosted on the property. This is a full-time role with a competitive hourly wage of $22.00, designed for a detail-oriented, organized individual who thrives in a fast-paced, dynamic environment and is passionate about hospitality and event coordination. The Administrator is responsible for managing and overseeing various aspects of assigned catering group programs, ensuring seamless communication, flawless execution, and comprehensive customer satisfaction from the initial sales handoff through event completion.

In this role, the Catering Service and Group Service Administrator serves as either the primary or secondary contact for all group events, handling extensive administrative and operational duties. These tasks include reviewing new event files transferred from the sales team, completing critical checklists such as event deposits and contract verifications, processing payments, and preparing necessary documentation including Banquet Event Orders (BEOs), diagrams, and client resumes. The Administrator also plays a crucial role in logistical support by coordinating with various departments, managing meeting schedules, distributing event postings and change logs, and ensuring that all inventory and orders, such as linens and office supplies, are maintained accurately.

Beyond administrative tasks, the position requires hands-on involvement at events and meetings, providing physical support by verifying setups, attending meetings in managers' absence, and serving as a communication hub between clients, sales, and service staff. The successful candidate embodies the Temecula Creek Inn Core Values such as teamwork, respect, high standards, and a positive attitude, promoting a workplace culture where "One Team. One Goal." is more than a motto but a way of working together to achieve excellence.

This role demands excellent communication skills, high adaptability, reliability, and the ability to operate efficiently with minimal supervision while managing multiple priorities. Candidates must demonstrate a strong customer service focus and the ability to maintain professionalism and composure under pressure. Familiarity with hotel operations, catering sales, banquet management, and meeting coordination is preferred, complemented by proven experience with administrative tasks and event support. The position requires physical stamina including the ability to lift up to 25 pounds and manage long, sometimes irregular working hours, including weekend availability. A valid California driver’s license and proof of personal automobile insurance are mandatory.

Working at Temecula Creek Inn offers a unique opportunity to be part of a dedicated hospitality team that values quality service and continuous improvement. Employees benefit from an engaging work environment where personal initiative and collaborative effort are rewarded. For those passionate about the hospitality industry, particularly in event coordination and catering services, this full-time role provides comprehensive experience, competitive compensation, and the chance to contribute to a highly respected venue in Southern California's wine country.