Event Scheduling Coordinator, UMKC Conservatory
Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $22.10 - $23.75
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Retirement Plan
Paid Time Off
short-term disability
long-term disability
Paid parental leave
paid caregiver leave
Educational fee discounts
Job Description
The University of Missouri-Kansas City (UMKC) Conservatory is a distinguished institution dedicated to the education and performance excellence in music, dance, and theater. As part of UMKC, the Conservatory offers a rich cultural environment where students, faculty, and the community come together to celebrate the performing arts. Located in the heart of Kansas City, a vibrant and dynamic urban area known for its rich arts scene and diverse neighborhoods, UMKC provides an inspiring setting for emerging artists and professionals alike.
The UMKC Conservatory prides itself on fostering creativity, collaboration, and high-quality artistic endeavors. It offers numerous performances and productions year-round, both on campus and throughout the community, contributing significantly to the cultural vitality of the region. The Conservatory is committed to supporting its students and faculty with robust programming, resources, and operational support that enhance the educational and artistic experience.
The Event Scheduling Coordinator position at UMKC Conservatory is a vital role responsible for the seamless coordination and management of over 400 events annually, including student and faculty recitals, performances, master classes, guest artist appearances, and other non-course related activities. This position requires working closely with the production team to ensure that all events are successfully scheduled and executed. The coordinator will oversee the hiring and training of ushers, stage managers, and student workers, as well as the recruitment and assignment of volunteers. The operational aspects of events such as scheduling rehearsals, sound and video recording, handling reservations, and enforcing Conservatory policies also fall within this role's responsibilities.
The position reports to the Associate Dean of Performance/Facilities Management and may occasionally require work during evenings and weekends depending on event schedules. The Event Scheduling Coordinator manages various logistical functions, including the rental and sign-out process for Conservatory instruments, keys, and lockers, as well as billing related to recital, program, and recording fees. This role is essential in maintaining an organized and efficient production schedule, ensuring that all events meet the high standards expected by UMKC Conservatory.
Those interested in this rewarding opportunity should possess at least a bachelor’s degree or equivalent experience with a minimum of two years of relevant experience. A background in music, dance, or theater is strongly preferred to enhance the understanding of the Conservatory’s unique environment and needs.
The anticipated hourly salary range for this position is $22.10 to $23.75, reflecting the individual's education, skills, experience, and organizational factors. UMKC offers a comprehensive benefits package including medical, dental, and vision insurance, retirement plans, paid time off, and various leave options. As an equal opportunity employer, UMKC promotes inclusivity and diversity within its team. Kansas City’s vibrant community and UMKC’s supportive campus culture provide an impressive backdrop for anyone passionate about arts administration and event coordination.
The UMKC Conservatory prides itself on fostering creativity, collaboration, and high-quality artistic endeavors. It offers numerous performances and productions year-round, both on campus and throughout the community, contributing significantly to the cultural vitality of the region. The Conservatory is committed to supporting its students and faculty with robust programming, resources, and operational support that enhance the educational and artistic experience.
The Event Scheduling Coordinator position at UMKC Conservatory is a vital role responsible for the seamless coordination and management of over 400 events annually, including student and faculty recitals, performances, master classes, guest artist appearances, and other non-course related activities. This position requires working closely with the production team to ensure that all events are successfully scheduled and executed. The coordinator will oversee the hiring and training of ushers, stage managers, and student workers, as well as the recruitment and assignment of volunteers. The operational aspects of events such as scheduling rehearsals, sound and video recording, handling reservations, and enforcing Conservatory policies also fall within this role's responsibilities.
The position reports to the Associate Dean of Performance/Facilities Management and may occasionally require work during evenings and weekends depending on event schedules. The Event Scheduling Coordinator manages various logistical functions, including the rental and sign-out process for Conservatory instruments, keys, and lockers, as well as billing related to recital, program, and recording fees. This role is essential in maintaining an organized and efficient production schedule, ensuring that all events meet the high standards expected by UMKC Conservatory.
Those interested in this rewarding opportunity should possess at least a bachelor’s degree or equivalent experience with a minimum of two years of relevant experience. A background in music, dance, or theater is strongly preferred to enhance the understanding of the Conservatory’s unique environment and needs.
The anticipated hourly salary range for this position is $22.10 to $23.75, reflecting the individual's education, skills, experience, and organizational factors. UMKC offers a comprehensive benefits package including medical, dental, and vision insurance, retirement plans, paid time off, and various leave options. As an equal opportunity employer, UMKC promotes inclusivity and diversity within its team. Kansas City’s vibrant community and UMKC’s supportive campus culture provide an impressive backdrop for anyone passionate about arts administration and event coordination.
Job Requirements
- Bachelor’s degree or equivalent combination of education and experience
- Minimum two years of relevant experience
- Ability to work occasional evenings and weekends
- Strong organizational skills
- Effective communication skills
- Proficiency in scheduling and event management software
- Ability to manage multiple tasks and deadlines
- Knowledge of performing arts environment preferred
Job Qualifications
- A bachelor’s degree or equivalent combination of education and experience
- Minimum of two years of relevant experience in event coordination or related fields
- Strong organizational and communication skills
- Proficiency with scheduling software and event management tools
- Ability to work collaboratively within a production team
- Knowledge of music, dance, or theatre preferred
- Experience in volunteer recruitment and training preferred
Job Duties
- Schedule and coordinate all student/faculty recitals and performances for the Conservatory both on and off campus
- Manage and coordinate the annual performance calendar for all Conservatory performances including rehearsals, masterclasses, guest artists, and non-course events
- Manage the hiring, training, and assignments of ushers, stage managers, student workers, and volunteers for events
- Maintain the Volunteer Lounge and restock hospitality items as needed
- Collect payment information for student/faculty recitals and performances
- Coordinate scheduling of sound and video recording with the Conservatory Recording Studio
- Handle Non-Conservatory event inquiries including reservations, planning, and enforcement of all policies
- Maintain and prepare correspondence related to scheduling and events for production staff
- Coordinate with leadership in developing the overall production scheduling calendar
- Oversee rental and sign out of Conservatory instruments, keys, and lockers
- Manage billing for recital, program, recording, and locker fees
- Perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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