Event Sales Coordinator | Full Time | Lucas Museum of Narrative Art
Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $25.00 - $30.00
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
Job Description
Oak View Group (OVG) is a global leader in premium live entertainment infrastructure and services, renowned for its comprehensive platform that encompasses venue development, management, hospitality, and sponsorship sales. Established in 2015, OVG has rapidly expanded its influence, managing an impressive portfolio of seven world-class owned venues and catering to a distinguished client roster that includes iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions across four continents. This dynamic company is dedicated to revolutionizing the live entertainment experience through innovative solutions and exceptional service delivery, supporting a wide array of events and entertainment activities worldwide.
As an Event Sales Coordinator at Oak View Group, you will play a pivotal role in supporting the Sales & Events team by orchestrating the planning, sales, and execution of diverse private events such as meetings, receptions, weddings, corporate functions, and special events. This position acts as a primary liaison for clients, guiding them seamlessly through the event planning process while ensuring top-tier customer service. Your responsibilities will span from handling initial inquiries to coordinating logistical details, managing contracts, and collaborating with internal teams including culinary, food and beverage, operations, and venue management. Your efforts will directly contribute to the successful delivery of high-quality events that not only meet but exceed client expectations, ultimately driving revenue growth for the company.
This role offers an hourly pay range between $25.00 and $30.00, coupled with a comprehensive benefits package for full-time employees that includes health, dental, and vision insurance, a 401(k) savings plan with matching contributions, as well as paid time off encompassing vacation days, sick leave, and 11 holidays annually. The Event Sales Coordinator will be responsible for managing the entire lifecycle of events, from responding to venue inquiries, conducting venue tours, and preparing proposals and contracts, to coordinating all operational aspects such as room layouts, catering, audiovisual needs, rentals, and decor.
Collaborating closely with various departments, you will ensure seamless communication and flawless execution throughout each event, serving as the on-site representative when necessary. Additionally, this role involves maintaining meticulous event documentation, tracking deposits and payments alongside the finance team, generating sales reports, and assisting with forecasting to support departmental goals. The environment at OVG is highly collaborative, demanding strong organizational and multitasking skills to manage simultaneous events effectively.
Oak View Group prides itself on fostering an inclusive and diverse workplace culture, recognizing that such an environment drives innovation, enhances service quality, and uplifts excellence. The company is committed to equal employment opportunities, emphasizing its dedication to creating a workplace where all voices are heard and valued, reflecting the diverse communities that OVG serves. Joining OVG means becoming part of a forward-thinking team that is united to make a meaningful difference in the live entertainment industry while advancing your career in a supportive and dynamic setting.
As an Event Sales Coordinator at Oak View Group, you will play a pivotal role in supporting the Sales & Events team by orchestrating the planning, sales, and execution of diverse private events such as meetings, receptions, weddings, corporate functions, and special events. This position acts as a primary liaison for clients, guiding them seamlessly through the event planning process while ensuring top-tier customer service. Your responsibilities will span from handling initial inquiries to coordinating logistical details, managing contracts, and collaborating with internal teams including culinary, food and beverage, operations, and venue management. Your efforts will directly contribute to the successful delivery of high-quality events that not only meet but exceed client expectations, ultimately driving revenue growth for the company.
This role offers an hourly pay range between $25.00 and $30.00, coupled with a comprehensive benefits package for full-time employees that includes health, dental, and vision insurance, a 401(k) savings plan with matching contributions, as well as paid time off encompassing vacation days, sick leave, and 11 holidays annually. The Event Sales Coordinator will be responsible for managing the entire lifecycle of events, from responding to venue inquiries, conducting venue tours, and preparing proposals and contracts, to coordinating all operational aspects such as room layouts, catering, audiovisual needs, rentals, and decor.
Collaborating closely with various departments, you will ensure seamless communication and flawless execution throughout each event, serving as the on-site representative when necessary. Additionally, this role involves maintaining meticulous event documentation, tracking deposits and payments alongside the finance team, generating sales reports, and assisting with forecasting to support departmental goals. The environment at OVG is highly collaborative, demanding strong organizational and multitasking skills to manage simultaneous events effectively.
Oak View Group prides itself on fostering an inclusive and diverse workplace culture, recognizing that such an environment drives innovation, enhances service quality, and uplifts excellence. The company is committed to equal employment opportunities, emphasizing its dedication to creating a workplace where all voices are heard and valued, reflecting the diverse communities that OVG serves. Joining OVG means becoming part of a forward-thinking team that is united to make a meaningful difference in the live entertainment industry while advancing your career in a supportive and dynamic setting.
Job Requirements
- Bachelor's degree preferred
- 1-2 years of relevant experience preferred
- experience with event management software preferred
- strong customer service skills
- excellent communication skills
- exceptional organizational skills
- detail-oriented
- ability to work independently and with teams
- proficiency in Microsoft Office
- ability to maintain confidentiality
- strong sales aptitude
- ability to stand and walk for long periods
- ability to lift and carry heavy objects
- ability to move throughout the venue during events
Job Qualifications
- Bachelor's degree in hospitality management, event management, business administration, marketing, or a related field preferred
- 1-2 years of experience in event sales, event coordination, catering, hospitality, or venue management preferred
- experience in a performing arts center, convention center, private club, hotel, stadium, or similar event venue is preferred
- experience using event management software (such as Tripleseat, Momentus/Ungerboeck, Delphi, or similar platforms) is preferred
- excellent customer service and relationship-building skills
- strong verbal and written communication abilities
- exceptional organizational skills with the ability to manage multiple events simultaneously
- detail-oriented with excellent time management and problem-solving skills
- ability to work independently while collaborating effectively with cross-functional teams
- proficiency in Microsoft Office Suite and event management software
- ability to maintain confidentiality and professionalism when handling client information
- strong sales aptitude with the ability to identify revenue opportunities and exceed client expectations
- ability to stand and walk for extended periods during events
- ability to lift and carry heavy objects occasionally
- ability to move throughout the venue during event setup, execution, and breakdown
Job Duties
- Respond to event inquiries and assist prospective clients with venue information, availability, pricing, and event packages
- conduct venue tours and support the sales process by showcasing event spaces and amenities
- prepare proposals, contracts, banquet event orders (BEOs), and other sales documents
- maintain ongoing communication with clients from initial inquiry through event completion
- build and maintain strong relationships with clients, vendors, and community partners to encourage repeat business and referrals
- support revenue generation by identifying opportunities to upsell food, beverage, audiovisual, decor, and additional event services
- coordinate all event logistics, including room layouts, timelines, catering, audiovisual needs, rentals, decor, and special requests
- develop and maintain detailed event timelines and planning documents
- collaborate with culinary, food and beverage, operations, security, housekeeping, and technical services teams to ensure successful event execution
- participate in planning meetings and communicate event details to internal departments
- conduct final event reviews with clients to confirm details and expectations
- maintain accurate client files, contracts, event calendars, and sales records
- enter and update event information within the venue's event management software
- track deposits, payments, and contract deadlines in coordination with the finance team
- generate reports and assist with forecasting, sales tracking, and departmental metrics
- maintain organized electronic and physical records of event documentation
- serve as an on-site representative for assigned events, ensuring services are delivered according to contract specifications
- address client requests and resolve operational issues promptly and professionally
- coordinate with event staff to ensure seamless communication throughout the event
- conduct post-event follow-up with clients to gather feedback and support future business opportunities
- work closely with Sales Managers, Event Managers, Catering, Culinary, and Food & Beverage teams to ensure exceptional event execution
- assist with promotional events, open houses, networking opportunities, and community outreach initiatives
- support departmental projects and administrative tasks as assigned
Job Criteria
Experience
No experience required
Job Location
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