Job Overview
Employment Type
Full-time
Part-time
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
short-term disability
long-term disability
401(k) retirement plan
Paid Time Off
Job Description
Invited is a distinguished leader in the hospitality and service industry, boasting a legacy that spans over six decades since its establishment in 1957. As the largest owner and operator of private clubs nationwide, Invited proudly manages more than 130 diverse venues including country clubs, city clubs, and athletic clubs. The company is renowned for its commitment to delivering unparalleled experiences through its world-class amenities, which feature championship golf courses, cutting-edge workspaces, gourmet dining options, resort-style swimming pools, advanced racquet facilities, and top-tier fitness centers. Employing over 17,000 dedicated professionals, Invited fosters a culture of inclusivity, excellence, and community engagement, continuously enriching the lives of its members, guests, and staff.
The role of Event Sales Coordinator at Invited is instrumental in enhancing the event sales operations within the club environment. Reporting directly to the Event Sales Director, the Coordinator plays a vital role in supporting the strategic goals of the event sales department by meticulously managing event details from the initial inquiry phase through to the successful execution of events. This position requires close collaboration with the Event Sales Manager and various internal departments to ensure seamless communication and coordination. Responsibilities include administrative support, maintaining accurate client records, managing logistics, assisting in the development of event proposals, and overseeing the flow of event-related information to relevant stakeholders.
The Event Sales Coordinator contributes significantly to client satisfaction by serving as the primary point of contact during the event planning process, ensuring that the unique preferences and needs of clients are captured and met with professionalism and attention to detail. The role also involves supporting financial tracking activities, managing event inventories, and liaising with kitchen and service teams to guarantee event success. Beyond event coordination, the position demands adaptability and a proactive approach in a dynamic club setting, often assisting with additional tasks as necessary and adhering strictly to company policies and safety standards.
Candidates for this role should be equipped with a high school diploma or equivalent and possess at least one year of experience in customer-facing or sales support roles within the hospitality or events sector. Preferred candidates will bring foundational knowledge from related college coursework and demonstrate strong organizational, communication, and collaborative skills, along with proficiency in Microsoft Office and event management software. Physical requirements include the ability to perform various physical tasks and maintain effective communication throughout the event coordination process.
Invited offers a comprehensive compensation and benefits package that reflects its dedication to employee well-being and professional growth. Full-time team members enjoy access to medical, dental, and vision coverage, life insurance, disability insurance, retirement savings plans, and generous paid time off. This role provides an excellent opportunity to join a prestigious company where dedication to service and community-building is at the forefront of every endeavor.
The role of Event Sales Coordinator at Invited is instrumental in enhancing the event sales operations within the club environment. Reporting directly to the Event Sales Director, the Coordinator plays a vital role in supporting the strategic goals of the event sales department by meticulously managing event details from the initial inquiry phase through to the successful execution of events. This position requires close collaboration with the Event Sales Manager and various internal departments to ensure seamless communication and coordination. Responsibilities include administrative support, maintaining accurate client records, managing logistics, assisting in the development of event proposals, and overseeing the flow of event-related information to relevant stakeholders.
The Event Sales Coordinator contributes significantly to client satisfaction by serving as the primary point of contact during the event planning process, ensuring that the unique preferences and needs of clients are captured and met with professionalism and attention to detail. The role also involves supporting financial tracking activities, managing event inventories, and liaising with kitchen and service teams to guarantee event success. Beyond event coordination, the position demands adaptability and a proactive approach in a dynamic club setting, often assisting with additional tasks as necessary and adhering strictly to company policies and safety standards.
Candidates for this role should be equipped with a high school diploma or equivalent and possess at least one year of experience in customer-facing or sales support roles within the hospitality or events sector. Preferred candidates will bring foundational knowledge from related college coursework and demonstrate strong organizational, communication, and collaborative skills, along with proficiency in Microsoft Office and event management software. Physical requirements include the ability to perform various physical tasks and maintain effective communication throughout the event coordination process.
Invited offers a comprehensive compensation and benefits package that reflects its dedication to employee well-being and professional growth. Full-time team members enjoy access to medical, dental, and vision coverage, life insurance, disability insurance, retirement savings plans, and generous paid time off. This role provides an excellent opportunity to join a prestigious company where dedication to service and community-building is at the forefront of every endeavor.
Job Requirements
- high school diploma or equivalent
- minimum of 1 year experience in customer-facing or sales support role in hospitality or events industry
- physical ability to stand, walk, perform physical activities for extended periods
- ability to work in varying temperatures and environments
- capability to lift, carry, push, and pull up to 25 lbs occasionally
- effective communication skills including talking and hearing
- sufficient visual acuity
- ability to climb ladders, squat, kneel, reach, grasp, twist, bend, and fold/unfold as required
- willingness to work additional hours including weekends and holidays as needed
Job Qualifications
- high school diploma or equivalent
- minimum of 1 year experience in customer-facing or sales support role in hospitality or events industry
- college coursework in hospitality, marketing, or related field preferred
- basic understanding of marketing and prospecting strategies
- proficiency in Microsoft Office and event management software
- strong organizational skills and attention to detail
- effective verbal and written communication skills
- ability to work collaboratively in a team environment
Job Duties
- assist the Event Sales Manager with the coordination and execution of event sales
- serve as the primary point of contact for clients during the event planning process
- support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams
- maintain and update the client database with accurate information
- ensure all event-related documents are properly filed and organized
- assist with basic financial tracking such as recording deposits and payments
- manage event supplies and inventory coordinating with vendors as needed
- coordinate with kitchen and service teams to ensure event details are communicated and executed
- participate in regular sales and event meetings providing updates
- provide general administrative support to the Event Sales Manager and Director as needed
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
