Event Program Coordinator, Executive Education

MIT Sloan School of Management is a world-renowned business school dedicated to educating future leaders and advancing management practice through cutting-edge research and innovative programs. As a part of the Massachusetts Institute of Technology community, MIT Sloan offers a dynamic and intellectually stimulating environment that attracts top talent and progressive thinkers from around the globe. The school excels in delivering executive education programs designed to empower professionals with the skills and insights necessary to thrive in today’s rapidly evolving business landscape. These programs are crafted to meet the diverse needs of global organizations and individuals, encompassing a variety of learning modalities including live in-person sessions and online interactive formats.

The Event Program Coordinator for Executive Education at MIT Sloan plays a crucial role in ensuring the seamless execution of educational programs from start to finish. This position requires a meticulous and adaptable professional capable of managing multiple facets of event planning and program delivery. Responsibilities include coordinating every stage of the event lifecycle such as pre-event preparations, on-site management, and post-event follow-up. The coordinator must skillfully pivot between tasks related to both live in-person and online program deliveries, providing robust logistical support that meets high standards of quality and customer service.

A key part of the role involves organizing catering for on-site events including dinners and receptions, sourcing and negotiating contracts with external vendors, and ensuring all agreements are cost-effective while maintaining program excellence. The coordinator also manages the technical components of live online events, addressing participant issues in real-time, training faculty on technology platforms, exploring new technological tools for enhanced delivery, and performing video editing to support program needs.

Given the complexity of the programs, the coordinator must adeptly balance overlapping schedules and competing deadlines, maintaining clear communication channels across multiple stakeholders including program participants, faculty, clients, and internal teams. Active participation in cross-functional project teams is essential to foster continuous improvement of program operations and the overall participant experience.

The role also involves maintaining program content on websites, managing learning management systems, and using complex databases to ensure all information is accurate and up to date. Budget collaboration is another critical aspect, involving forecasting expenses related to logistics, managing program budgets, and conducting post-program reconciliations. This role demands a high level of organization, customer orientation, project management expertise, and the ability to thrive in a fast-paced, dynamic environment.

This position is a one-year term with full benefits, offering an excellent opportunity for professional growth within a prestigious institution. It is ideally suited for candidates with a bachelor’s degree and a minimum of two years of experience in administrative or project management roles, particularly those who are skilled in managing multifaceted programs and delivering superior customer service under pressure. Preference is given to candidates with experience in executive education or related business environments, highlighting familiarity with both live online and in-person program management and knowledge of MIT Sloan and its faculty.