Event Producer/Program Manager

Honolulu, HI, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $80,000.00 - $90,000.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Medical insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

short-term disability insurance

long-term disability insurance

Life insurance

Employee assistance program

Paid vacation time

Paid holidays

Paid sick time

Parental leave

Pet insurance

flexible spending accounts

Job Description

PRA is a leading destination management company (DMC) with over 45 years of experience operating across more than 32 states and over 100 unique destinations. We specialize in creating transformative business event experiences that connect, inspire, and endure, working closely with our clients to unlock the magic of their chosen locations. Our approach merges creativity, operational expertise, and a deep understanding of the hospitality and events industry to deliver standout experiences beyond expectations. Our culture is vibrant, energetic, and fun, welcoming team members who embody curiosity, boldness, and a drive to craft innovative, memorable events. Located in Hawaii, PRA offers a dynamic work environment where passion for event management meets professional growth and fulfillment.

The role of Event Producer/Program Manager at PRA is a pivotal position focused on the logistical management and operational execution of client events and programs from pre-production through post-production. This full-time position requires residency in Hawaii and offers a competitive salary range of 80,000 to 90,000 dollars per year based on experience. The successful candidate will act as the primary liaison between clients and vendors, ensuring flawless execution and client satisfaction at every stage. Duties include managing vendor quotes and orders, coordinating event staffing, entertainers, and transportation services, as well as overseeing client communications and program budgets. This role demands someone who can multitask effectively, provide solutions promptly if issues arise, and maintain high standards in fast-paced environments.

In addition to the core event management responsibilities, the Event Producer/Program Manager will be expected to attend client meetings virtually and in person, act as the main contact for hotels and other partners during the planning and onsite phases, and handle all billing processes associated with each program. This role is ideal for experienced event management professionals with a strong background in corporate meetings, client events, or DMC and hospitality-related fields seeking a fulfilling and engaging career in a scenic and culturally rich location. PRA supports employees with an excellent benefits package and numerous opportunities for professional development and career advancement within a collaborative, creative company.

Job Requirements

Reside in Hawaii
Minimum 5 years of event management experience
Proven experience with corporate meetings and client event execution
Strong communication and interpersonal skills
Ability to multitask and manage multiple projects
Flexibility to work weekends, evenings and holidays
Willingness and ability to travel inter-island
Experience working with vendors and hospitality partners
Proficient in budget management and billing processes

Job Qualifications

5+ years of experience in event management of corporate meetings, client events, and other complex programs
DMC, corporate incentive travel, hospitality or related experience highly preferred
Excellent interpersonal and communication skills with a diverse group of clients, vendors and coworkers
Ability to effectively present information and respond to questions from clients, vendors and hoteliers
Ability to multitask and work on multiple programs with different deadlines
Must be able to work well with all levels of management and staff, hoteliers, clients and vendors
Must be able to work flexible hours including weekends, evenings and holidays
Must be able to travel to neighboring islands

Job Duties

Responsible for the logistical management and operational execution of client events and programs pre-and post-production
Serves as the primary contact for the client during the pre-planning and operation of the client’s program post-sale and ensures the expectations of the client are exceeded to promote client satisfaction and account retention
Management of all vendor quotes, orders and acquiring required services
Management of event staff, contracted vendors, and entertainers
Management of all arrival and departure services, including the sourcing, contracting, and coordination of transportation vendors, airport greeters, and other service suppliers
Effectively manage multiple projects and responsibilities in a fast-paced environment
Attend required client meetings both virtually and in-person
Point of contact for hotel and client during planning process and onsite
Ensure event is completed smoothly and step up to resolve any problems that might occur
Creation and management of program budgets
Responsible for submitting preliminary and final billing statements for every program