Event Planning Specialist

Wolters Kluwer is a global technology company with a rich heritage spanning nearly 190 years. Serving customers in over 180 countries with operations across more than 40 nations and employing over 21,000 people worldwide, Wolters Kluwer is a leading provider of expert software and information solutions. The company focuses on delivering critical support to professionals in high-stakes environments, where accuracy, trust, and reliability are paramount. In 2025, Wolters Kluwer reported annual revenues of 6.1 billion euros, showcasing its significant presence in the global market. A notable aspect of the company’s innovation strategy is its investment in AI-powered solutions, which make up nearly 70% of its digital revenues. This emphasis on integrating artificial intelligence into professional workflows highlights Wolters Kluwer’s commitment to leveraging cutting-edge technologies to help customers navigate complexity through cloud-based platforms that improve decision-making and efficiency.

At the heart of Wolters Kluwer’s success is its dedication to diversity, equity, and inclusion. The company strives to create a welcoming and supportive environment for all employees, regardless of their background, nationality, race, ethnicity, gender, gender identity, age, sexual orientation, marital status, disability, or religion. These efforts have garnered Wolters Kluwer numerous accolades, including placement on Forbes’ lists of America’s Best Large Employers 2026, America’s Best Employers for Engineers 2026, and America’s Best Employers for Women 2025. Additionally, the company was recognized by Ragan’s as a Top Place to Work for Employee Wellbeing for Large Organizations in 2024, underlining its commitment to employee satisfaction and health.

We are seeking an Event Planning Specialist to join our dynamic team. This full-time position offers a base salary ranging from $57,400 to $98,350 USD, depending on the candidate’s skills, experience, and hiring location. The role is also eligible for bonus compensation, adding to the competitive total rewards package. As an Event Planning Specialist, you will play a vital role in supporting the planning and execution of company-hosted internal events as well as external client-facing events. This hands-on position involves working closely under the guidance of senior Event and Attendee Managers to ensure seamless operational coordination and logistical support.

Your responsibilities will include managing comprehensive event logistics, such as researching and sourcing venues and vendors, coordinating the onboarding of vendors, processing contracts, and tracking payments in alignment with internal policies and timelines. Registration and attendee management form a significant portion of this role. You will oversee registration setup, communicate with attendees via event management platforms (notably Cvent), and ensure the accuracy of attendee manifests, registration data, and hotel rooming lists.

Additionally, you will handle practical logistics like transportation, shipping, setup, tear-down, and on-site operations, which may require travel to event locations approximately 50% of the time to ensure smooth execution. Budget tracking and reporting are also part of your duties, requiring you to identify any financial discrepancies and escalate them appropriately. After each event, you will collect and organize feedback and assist with evaluating event success to inform continuous improvement.

This role demands excellent multitasking abilities to manage deadlines and priorities effectively, strong attention to detail in managing contracts, payments, and registration documentation, and clear, professional communication skills for creating internal decks and providing regular updates to stakeholders. Previous experience with event budgeting, reconciliation, and knowledge of event operational workflows including trade shows, contracts, and vendor management is essential. While holding a Certified Meeting Professional (CMP) certification is advantageous, it is not mandatory.

Joining Wolters Kluwer means becoming part of a company that is a leader in technology and expert solutions, dedicated to innovation and employee well-being. Our inclusive culture and forward-thinking approach create an enriching workplace for professionals looking to grow their careers in event management within a global technology environment.