Event Planning Specialist

Columbus, OH, USA|Travel

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $57,000.00 - $99,000.00

Work Schedule

Flexible

Benefits

Medical

Dental

Vision

401(k)

FSA/HSA

Commuter Benefits

Tuition Assistance

vacation

Sick Time

Paid parental leave

Job Description

Wolters Kluwer is a global leader in professional information, software solutions, and services, providing expert insights and tools to professionals in legal, business, tax, accounting, finance, audit, risk, compliance, and healthcare sectors. With its headquarters spread worldwide, Wolters Kluwer is committed to empowering professionals to make critical decisions with confidence and precision. Known for fostering a culture of innovation, collaboration, and excellence, the company values employee development and offers a dynamic workplace where both individual contributions and teamwork lead to meaningful outcomes. Wolters Kluwer is dedicated to creating an inclusive environment where diverse talents thrive and contribute to the company's overall success. The company not only serves its clients with cutting-edge solutions but also supports its employees with competitive benefits and growth opportunities. This particular role is based in the United States and offers a salary range of $57,400 to $98,350 USD, with eligibility for bonuses and comprehensive benefits.

The Trade Show & Event Planning Specialist position is integral to Wolters Kluwer's event management team, supporting senior Event and Attendee Managers in the seamless delivery of both company-hosted internal events and client-facing external events. The role primarily involves operational coordination, administrative execution, and logistical support to ensure an excellent attendee experience and adherence to company standards. This position also provides vital support for trade shows, coordinating multiple facets such as vendor onboarding, contract processing, payment logistics, and on-site event operations. Acting under moderate guidance, the Trade Show & Event Planning Specialist will take ownership as the lead planner for smaller Tier 3 events while contributing to larger events alongside senior team members. The role demands strong multitasking abilities, attention to detail, effective communication, and a proactive approach to problem-solving within a fast-paced environment.

Regular travel is a significant requirement for this job, with an expected commitment of approximately 50% travel to various event locations to provide hands-on support during event execution phases. The Specialist will work closely with vendors, internal teams, and event partners to ensure all logistical components, including transportation, shipping, setup, tear-down, and registration processes, operate smoothly. Additionally, the role supports budget tracking and post-event evaluations to maintain operational efficiency and continuous improvement of the events portfolio.

Wolters Kluwer provides outstanding benefits including medical, dental, and vision plans, 401(k), FSA/HSA options, commuter benefits, tuition assistance, vacation and sick leave, as well as paid parental leave, underscoring the company's commitment to work-life balance and employee welfare. This role combines the excitement of managing dynamic events with the stability and support of a reputable global company, creating a fulfilling career path for experienced event professionals seeking growth and diversity in their responsibilities.

Job Requirements

Minimum of 5 years of experience in event planning, event operations, or event coordination roles
Proficiency with Cvent and other event management tools
Experience supporting internal and external client-facing events and trade shows
Ability to research, source, and coordinate with vendors
Strong organizational skills with attention to detail
Excellent communication skills both written and verbal
Willingness and ability to travel approximately 50 percent of the time
Ability to manage budgets and track financial documentation
Flexibility to work in a fast-paced and changing event environment

Job Qualifications

Minimum of 5 years of experience in event planning, event operations, or event coordination roles
Proficiency with event management, registration, and budgeting tools, with strong emphasis on Cvent
Understanding of operational workflows supporting internal events, external client-facing events, and trade shows including contracts, payments, vendor coordination, and on-site logistics
Ability to manage multiple support tasks, timelines, and priorities simultaneously
Experience working with vendors and internal teams to support contracting and payment processes
Strong accuracy when managing registration data, attendee lists, rooming lists, and financial documentation
Clear written and verbal communication skills, including the ability to create internal decks and provide status updates to stakeholders
Basic experience supporting event budget tracking and reconciliation
Ability to respond effectively to changing priorities and on-site needs in a fast-paced event environment
CMP (Certified Meeting Professional) certification is nice to have but not required

Job Duties

Support senior Event Managers in the planning and execution of company-hosted internal events and external client-facing events
Provide additional support for trade shows as needed
Serve as lead planner for smaller Tier 3 events, managing logistics from planning through on-site execution
Assist with researching and sourcing event venues, vendors, gifting, branding, etc.
Develop summaries and presentation materials for internal review
Coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking in accordance with internal policies and timelines
Support registration setup, attendee communications, and on-site registration using event management platforms
Review and cross-check attendee manifests, registration data, and hotel rooming lists for accuracy and completeness
Coordinate event logistics such as transportation, shipping, setup, tear-down, and on-site operations
Travel onsite for events as required
Support Event Managers and Attendee Managers across all event phases, providing flexible and general event support as needed
Assist with budget tracking and reporting, identifying discrepancies or issues for escalation to senior team members
Collect and organize post-event feedback and assist with reporting and evaluations
Facilitate communication among internal teams, vendors, and event partners to support seamless execution