Job Overview
Employment Type
Full-time
Compensation
Salary
Range $57,400.00 - $98,350.00
Work Schedule
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401(k)
Flexible spending account
Commuter Benefits
Tuition assistance plan
Paid vacation
Paid sick time
Paid parental leave
bonus eligibility
Job Description
Wolters Kluwer is a global leader in professional information, software solutions, and services for the healthcare, tax and accounting, governance, risk and compliance, and legal sectors. The company is committed to empowering professionals and helping them make critical decisions by providing expert insights, intelligence, and tools that streamline complex processes and improve productivity. With a long-standing reputation for innovation and excellence, Wolters Kluwer operates in numerous countries and serves a wide range of clients, including law firms, healthcare providers, financial institutions, and government agencies.
The Trade Show & Event Planning Specialist at Wolters Kluwer plays a vital role in supporting the company's event management team. This position involves working primarily under senior Event and Attendee Managers to assist in the planning, coordination, and execution of both internal company events and external client-facing events, including trade shows. The role requires a keen understanding of event planning principles and business practices, combined with the ability to manage logistical and administrative aspects efficiently.
This specialist is responsible for coordinating vendor onboarding, contract processing, payment coordination, on-site registration, and overall event logistics. They conduct research into venues and vendors, prepare detailed recommendations and summaries for internal review, and support amenities, off-site functions, and team-building activities. The role demands excellent organizational skills to manage multiple tasks and priorities while adapting to the dynamic needs of a fast-paced event environment.
Travel is a significant component of this position, requiring approximately 50% travel to support on-site event execution across various locations. The ideal candidate will have at least five years of experience in event planning or operations, proficiency with event management platforms such as Cvent, and strong communication skills. Attention to detail is critical, especially in managing registration data, attendee lists, hotel rooming lists, and budget tracking.
Compensation for the Trade Show & Event Planning Specialist role ranges from $57,400 to $98,350 USD annually, with eligibility for bonuses. Wolters Kluwer offers a competitive benefits package, including medical, dental, and vision plans, 401(k), FSA/HSA, commuter benefits, tuition assistance, vacation and sick time, and paid parental leave.
This role is essential for maintaining high standards in event execution, ensuring a consistent and positive attendee experience, and supporting the company's broader business objectives through meticulous operational support and coordination. Wolters Kluwer values diversity and inclusion, is an Equal Opportunity employer, and encourages applicants from all backgrounds to apply. Candidates should be prepared for a fair and genuine interview process without assistance from AI tools or external aids, emphasizing authenticity and individual capability.
The Trade Show & Event Planning Specialist at Wolters Kluwer plays a vital role in supporting the company's event management team. This position involves working primarily under senior Event and Attendee Managers to assist in the planning, coordination, and execution of both internal company events and external client-facing events, including trade shows. The role requires a keen understanding of event planning principles and business practices, combined with the ability to manage logistical and administrative aspects efficiently.
This specialist is responsible for coordinating vendor onboarding, contract processing, payment coordination, on-site registration, and overall event logistics. They conduct research into venues and vendors, prepare detailed recommendations and summaries for internal review, and support amenities, off-site functions, and team-building activities. The role demands excellent organizational skills to manage multiple tasks and priorities while adapting to the dynamic needs of a fast-paced event environment.
Travel is a significant component of this position, requiring approximately 50% travel to support on-site event execution across various locations. The ideal candidate will have at least five years of experience in event planning or operations, proficiency with event management platforms such as Cvent, and strong communication skills. Attention to detail is critical, especially in managing registration data, attendee lists, hotel rooming lists, and budget tracking.
Compensation for the Trade Show & Event Planning Specialist role ranges from $57,400 to $98,350 USD annually, with eligibility for bonuses. Wolters Kluwer offers a competitive benefits package, including medical, dental, and vision plans, 401(k), FSA/HSA, commuter benefits, tuition assistance, vacation and sick time, and paid parental leave.
This role is essential for maintaining high standards in event execution, ensuring a consistent and positive attendee experience, and supporting the company's broader business objectives through meticulous operational support and coordination. Wolters Kluwer values diversity and inclusion, is an Equal Opportunity employer, and encourages applicants from all backgrounds to apply. Candidates should be prepared for a fair and genuine interview process without assistance from AI tools or external aids, emphasizing authenticity and individual capability.
Job Requirements
- minimum of 5 years of experience in event planning, event operations, or event coordination roles
- proficiency with event management, registration, and budgeting tools
- strong understanding of event operational workflows
- excellent organizational and multitasking skills
- effective communication abilities
- attention to detail in managing logistics and financial tracking
- willingness and ability to travel frequently for events
- ability to work under moderate guidance and as part of a team
- basic knowledge of budget tracking and reporting
- familiarity with vendor onboarding and contract processing
- ability to adapt to dynamic event environments
Job Qualifications
- minimum of 5 years of experience in event planning, event operations, or event coordination roles
- proficiency with event management, registration, and budgeting tools, with a strong emphasis on Cvent
- understanding of operational workflows supporting internal events, external client-facing events, and trade shows, including contracts, payments, vendor coordination, and on-site logistics
- ability to manage multiple support tasks, timelines, and priorities simultaneously
- experience working with vendors and internal teams to support contracting and payment processes
- strong accuracy when managing registration data, attendee lists, rooming lists, and financial documentation
- clear written and verbal communication skills, including the ability to create internal decks and provide status updates to stakeholders
- basic experience supporting event budget tracking and reconciliation
- ability to respond effectively to changing priorities and on-site needs in a fast-paced event environment
- CMP certification is nice to have but not required
- willingness and ability to travel approximately 50% of the time to support on-site event execution
Job Duties
- support senior Event Managers in the planning and execution of company-hosted internal events and external client-facing events
- provide additional support for trade shows as needed
- serve as lead planner for smaller Tier 3 events, managing logistics from planning through on-site execution
- assist with researching and sourcing event venues, vendors, gifting, branding, etc.
- develop summaries and presentation materials for internal review
- coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking in accordance with internal policies and timelines
- support registration setup, attendee communications, and on-site registration using event management platforms
- review and cross-check attendee manifests, registration data, and hotel rooming lists for accuracy and completeness
- coordinate event logistics such as transportation, shipping, setup, tear-down, and on-site operations
- travel onsite for events as required
- support Event Managers and Attendee Managers across all event phases, providing flexible and general event support as needed
- assist with budget tracking and reporting, identifying discrepancies or issues for escalation to senior team members
- collect and organize post-event feedback and assist with reporting and evaluations
- facilitate communication among internal teams, vendors, and event partners to support seamless execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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