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Event Planning Specialist
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $64,400.00 - $80,000.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Life insurance
health care flexible spending account
Dependent Care Flexible Spending Account
401K Savings Plan
Paid Time Off
Job Description
AmTrust Financial Services is an established and reputable insurance company committed to providing a diverse range of insurance products and services that cater to the evolving needs of businesses and individuals alike. Founded with a vision to offer comprehensive insurance solutions, AmTrust has grown into a recognized leader within the industry, upholding a steadfast commitment to excellence, customer service, and innovation. The company fosters a collaborative and inclusive work environment that values the contributions and perspectives of employees from varied backgrounds, promoting a culture that embraces diversity and inclusion as core to its identity and operational success.
AmTrust Financial Se... Show More
AmTrust Financial Se... Show More
Job Requirements
- 5+ years of experience in event planning, meetings management, or hospitality
- strong proficiency in Microsoft Excel, Word, and PowerPoint
- proven ability to manage budgets, coordinate vendors, and orchestrate complex logistics
- exceptional organizational, problem-solving, and multi-tasking abilities
- professional presence with the ability to communicate and present effectively to senior leaders
- demonstrated ability to perform calmly and adapt quickly in fast-paced, high-pressure environments
- ability to work onsite or remotely with travel as needed
- on-site event support may require standing, walking, or moving for extended periods up to 12 hours
- ability to lift and transport items up to 25 lbs
- ability to manage peak workloads and tight deadlines during major event periods
Job Qualifications
- 5+ years of experience in event planning, meetings management, or hospitality
- strong proficiency in Microsoft Excel, Word, and PowerPoint
- proven ability to manage budgets, coordinate vendors, and orchestrate complex logistics
- exceptional organizational, problem-solving, and multi-tasking abilities
- professional presence with the ability to communicate and present effectively to senior leaders
- demonstrated ability to perform calmly and adapt quickly in fast-paced, high-pressure environments
- bachelor’s degree in communications, hospitality, marketing, public relations, or related field preferred
- experience with financial planning, budgeting, and marketing support preferred
- familiarity with event technology platforms, virtual meeting tools, and professional systems such as Cvent, Copilot, SurveyMonkey, Qualtrics, Ironclad, Concur, and Oracle preferred
Job Duties
- design, coordinate, and execute internal and external events including face-to-face, hybrid, and virtual programs
- administer registration systems, event apps, surveys, signage, and on-site logistics
- source and secure venues, negotiate contracts, and manage food and beverage, transportation, and production requirements
- develop and oversee event budgets ensuring accurate tracking and reconciliation
- direct vendor relationships, review and negotiate contracts, and manage accounts payable
- monitor and enforce cost-control practices and company financial policies
- partner with internal teams, executives, and external vendors to align event objectives, timelines, and expectations
- advise stakeholders throughout the event lifecycle to ensure professional, high-quality attendee experience
- guide, train, and support the producer and or coordinator for meetings and events
- champion best practices and contribute to continuous improvement efforts across the department
- stay current with hospitality trends, venues, emerging technologies, and industry best practices
- introduce and apply innovative ideas to enhance program effectiveness and attendee engagement
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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