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Job Overview
Employment Type
Full-time
Hourly
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
Retirement Plan
Paid Time Off
Job Description
The American Heart Association, founded in 1924, is a leading nonprofit organization that has made remarkable progress in reducing cardiovascular disease deaths by half. The organization is deeply committed to overcoming today's biggest health challenges and accelerating advancements in heart and brain health. With over a century of trusted leadership, the American Heart Association is dedicated to driving breakthroughs and implementing proven solutions in science, policy, and care, aiming to ensure healthier lives for all individuals regardless of race, ethnicity, gender, religion, or physical abilities. The Association fosters an inclusive environment where employees can thrive both personally and professionally, embracing... Show More
Job Requirements
- High school diploma or equivalent
- minimum 3 years of experience in event management, project coordination or administrative support
- strong attention to detail and ability to manage multiple tasks simultaneously
- proficiency in Outlook, Microsoft Teams, PowerPoint, Word, and Excel
- strong decision-making and problem-solving abilities
- excellent interpersonal skills
- self-motivated and adaptable
- ability to communicate effectively and build relationships
- comfortable working in a fast-paced environment
- skilled in report preparation and proofreading
- access to reliable transportation
- smartphone required
- ability to move large objects with assistance
- at least 18 years old
- pass background check
Job Qualifications
- High school diploma or equivalent
- minimum 3 years of experience in event management, project coordination or administrative support
- strong attention to detail and ability to manage multiple tasks simultaneously
- proficiency in Outlook, Microsoft Teams, PowerPoint, Word, and Excel
- strong decision-making and problem-solving abilities
- excellent interpersonal skills with ability to build relationships across all levels
- self-motivated, adaptable and diplomatic
- comfortable working in a dynamic, fast-changing environment
- skilled in report preparation and proofreading
- requires access to reliable transportation at all times
- smartphone required
- ability to move large objects with assistance as needed
- must be at least 18 years old and pass background check
- college degree or advanced certificate preferred
- experience in nonprofit or mission-driven organizations preferred
- design skills (Canva or similar) preferred
- experience with vendor negotiation and contract review preferred
- ability to drive a box truck to and from events preferred
Job Duties
- Lead and support planning for major fundraising events and donor experiences
- collaborate with internal teams, vendors and volunteers to manage event logistics, timelines and execution
- process payments and monitor financials with accuracy and timeliness
- provide on-site support for events across the region, including occasional travel
- contribute to a high-performing team culture focused on excellence, innovation and mission impact
- source and manage vendors, venues, catering, AV and entertainment to ensure cost-effective solutions and compliance
- recruit, train, and schedule volunteers to support event execution
- serve as the on-site lead for setup, execution and teardown
- act as primary contact for vendors, sponsors, volunteers, and attendees delivering exceptional service
- create ADA-compliant digital communications in coordination with marketing teams
- support virtual event production including multimedia coordination and technical support
- maintain accurate and organized event data including guest lists, sponsorships, seating, and donor benefits
- manage auction item data and associated revenue/donations with precision and compliance
- track and analyze donation and revenue data and generate reports
- collaborate with fundraising teams to review revenue, accounts receivable/payable ensuring financial accuracy
- research discrepancies and assist with resolving past-due amounts
- process vendor payments and contracts in the financial system
- monitor event budgets ensuring cost-effective planning
- adhere to the Association's Funds Handling and PCI procedures for all financial transactions
- maintain strong communication with directors and volunteers
- respond to internal and external inquiries professionally and timely
- support leadership with meeting coordination, documentation and special projects
- prepare presentations, sponsorship materials, correspondence, and meeting minutes
- work independently and collaboratively on recurring and ad hoc initiatives
- perform other duties as required
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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