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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $21.90 - $28.00
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
Retirement Plan
Paid Time Off
Holiday pay
Tuition Assistance
employee wellness program
Employee assistance program
telemedicine
Job Description
The American Heart Association (AHA) is a renowned nonprofit organization dedicated to fighting cardiovascular disease and promoting brain health across communities. Founded in 1924, the AHA has made remarkable progress by reducing cardiovascular disease deaths by half, yet the organization continues to push forward toward solving today’s most pressing health challenges. With a mission to be a relentless force for longer, healthier lives through science, policy, and care, the AHA fosters equity and inclusion, serving diverse populations without discrimination. Headquartered in various locations including Pittsburgh, Pennsylvania, the AHA is committed to supporting its employees with resources that promote work-life harmonization... Show More
Job Requirements
- Must have earned a high school diploma or equivalent
- Minimum three years of experience in administrative work project coordination or event management
- Experience with event planning organizing consultation and event management preferred
- Proficient in web conferencing software such as Zoom and Microsoft Teams
- Ability to multitask and manage multiple priorities
- Intermediate skills in Microsoft PowerPoint Word and Excel
- Ability to evaluate situations and develop solutions
- Strong teamwork and communication skills
- Must be self-motivated resourceful and flexible
- Access to reliable transportation at all times
- Ability to transport event materials and supplies
- Must pass a background check
- Willingness to work occasional travel and flexible hours
Job Qualifications
- High school diploma or equivalent
- At least three years of experience in administrative work project coordination or event management
- Experience in event planning and web conferencing software proficiency
- Ability to manage multiple tasks simultaneously
- Intermediate skills in PowerPoint Word and Excel
- Ability to evaluate and make effective decisions
- Strong team collaboration and interpersonal skills
- Resourceful and adaptable to change
- Knowledge of report preparation and attention to detail
- Valid driver’s license and reliable transportation
- Ability to lift and transport event materials
- Successful completion of background check
- Preferred nonprofit experience
- Digital event production experience
- Design skills in Canva or similar
- Knowledge of email marketing basics
- Experience using Tableau reports
- Proficiency in Microsoft SharePoint and Teams
- Experience with vendor negotiation and contract review
Job Duties
- Coordinate logistical aspects of assigned events ensuring seamless execution from start to finish
- Proactively research secure and lead vendors for event services ensuring cost-effective solutions and compliance
- Plan and coordinate event details including venues catering entertainment AV and staging
- Implement Association risk reduction procedures to ensure event safety and success
- Recruit schedule and train volunteers to assist with projects and events
- Attend events responsible for setup execution and teardown
- Act as point of contact for vendors supporters sponsors volunteers and attendees providing exceptional service
- Prepare ADA-compliant digital event communications and marketing materials
- Involve in virtual event production and technical support
- Collect organize enter and maintain comprehensive event data including guest information auction items and donations
- Oversee donation and revenue tracking ensuring accuracy and timeliness
- Collaborate on financial reporting review campaign revenue accounts receivable and payable
- Process payments for vendor contracts and invoices
- Monitor and handle event budgets ensuring cost-effective planning
- Maintain communication with directors volunteers and stakeholders
- Support coordination of leadership and board meetings
- Prepare presentations correspondence and documentation
- Work independently and on team projects
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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