Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
Employee assistance program
Job Description
The Peace Corps is a U.S. government agency dedicated to promoting world peace and friendship through volunteer service abroad. Established in 1961, the Peace Corps has a long-standing commitment to providing unparalleled opportunities for Americans to engage in meaningful work that supports global communities. The agency operates in numerous countries worldwide, fostering cultural exchange and sustainable development through grassroots projects. Located in Arlington, Virginia, the Peace Corps offers a dynamic and mission-driven work environment where employees contribute to impactful initiatives that make a difference worldwide.
The Event Planning Coordinator position plays a pivotal role within the Peace Corps' fundraising and special events department. This role is crucial in supporting the organization’s donor engagement and fundraising goals by assisting with the planning, coordination, and execution of donor-focused events and campaigns. The coordinator works closely with a small, collaborative team as well as volunteers to manage every detail of event logistics, data handling, financial processes, and administrative support. The ideal candidate for this role will demonstrate strong organizational skills, meticulous attention to detail, and the ability to juggle multiple priorities effectively while maintaining a high level of service for both internal and external stakeholders.
In this position, the Event Planning Coordinator supports a diverse range of in-person, virtual, and hybrid events that aim to engage donors and promote the Peace Corps’ mission. Responsibilities include coordinating venues, catering, vendors, audiovisual needs, and staging, as well as managing volunteers who assist at events. The coordinator serves as the primary point of contact for vendors, sponsors, volunteers, and attendees, ensuring smooth communication and execution. This role also encompasses data management duties such as maintaining accurate donor and event records, tracking donations, managing auction items, generating reports, and helping with budget monitoring and financial reconciliation.
Moreover, the coordinator assists with virtual event production by providing technical and multimedia support, demonstrating flexibility and adaptability in a fast-paced environment. Administrative duties like scheduling, communications, preparing presentations, and supporting leadership meetings are also key components of the position. The role is well-suited for professionals who thrive in collaborative team settings, possess strong decision-making and problem-solving skills, and are committed to contributing to the success of mission-driven fundraising initiatives. This full-time position offers an enriching opportunity to be part of the Peace Corps’ efforts in building global partnerships and advancing vital community development programs through effective event management.
The Event Planning Coordinator position plays a pivotal role within the Peace Corps' fundraising and special events department. This role is crucial in supporting the organization’s donor engagement and fundraising goals by assisting with the planning, coordination, and execution of donor-focused events and campaigns. The coordinator works closely with a small, collaborative team as well as volunteers to manage every detail of event logistics, data handling, financial processes, and administrative support. The ideal candidate for this role will demonstrate strong organizational skills, meticulous attention to detail, and the ability to juggle multiple priorities effectively while maintaining a high level of service for both internal and external stakeholders.
In this position, the Event Planning Coordinator supports a diverse range of in-person, virtual, and hybrid events that aim to engage donors and promote the Peace Corps’ mission. Responsibilities include coordinating venues, catering, vendors, audiovisual needs, and staging, as well as managing volunteers who assist at events. The coordinator serves as the primary point of contact for vendors, sponsors, volunteers, and attendees, ensuring smooth communication and execution. This role also encompasses data management duties such as maintaining accurate donor and event records, tracking donations, managing auction items, generating reports, and helping with budget monitoring and financial reconciliation.
Moreover, the coordinator assists with virtual event production by providing technical and multimedia support, demonstrating flexibility and adaptability in a fast-paced environment. Administrative duties like scheduling, communications, preparing presentations, and supporting leadership meetings are also key components of the position. The role is well-suited for professionals who thrive in collaborative team settings, possess strong decision-making and problem-solving skills, and are committed to contributing to the success of mission-driven fundraising initiatives. This full-time position offers an enriching opportunity to be part of the Peace Corps’ efforts in building global partnerships and advancing vital community development programs through effective event management.
Job Requirements
- High school diploma or equivalent
- Minimum of three years experience in administrative support, project coordination, or event management
- Ability to manage multiple tasks at once and meet deadlines
- Proficiency with Microsoft Word, Excel, and PowerPoint
- Strong communication skills
- Ability to work in a team environment
- Access to reliable transportation
- Must be at least 18 years old
- Ability to pass a background check
- Ability to transport materials and supplies
- Experience with web conferencing tools preferred
- Experience in nonprofit environment preferred
Job Qualifications
- High school diploma or equivalent
- Minimum of three years of experience in administrative support, project coordination, or event management
- Experience with event planning, organizing, or event management systems preferred
- Proficiency with web conferencing tools such as Zoom and Microsoft Teams
- Strong ability to manage multiple tasks concurrently and meet deadlines
- Intermediate proficiency in Microsoft Word, Excel, and PowerPoint with advanced skills preferred
- Strong analytical, decision-making, and problem-solving skills
- Excellent written, proofreading, and verbal communication skills
- Ability to work collaboratively in a team environment
- Self-motivated, adaptable, and diplomatic
- Ability to interact professionally with diverse stakeholders
- Ability to transport materials and supplies and assist with moving equipment
- Access to reliable transportation
- Must be at least 18 years old and able to pass a background check
- Preferred experience in a nonprofit environment
- Experience with digital or virtual event production
- Design experience using tools such as Canva or similar platforms
- Knowledge of basic email marketing concepts
- Experience with reporting or data visualization tools
- Familiarity with collaboration platforms and document management systems
- Experience with vendor negotiation and contract review
Job Duties
- Assist in planning and executing a variety of donor and fundraising events from start to finish
- Coordinate event logistics including venues, catering, vendors, entertainment, audiovisual needs, and staging
- Research, secure, and manage vendors while ensuring compliance with organizational guidelines
- Implement risk-reduction and safety procedures for all events
- Recruit, schedule, train, and coordinate volunteers
- Attend events to oversee setup, execution, and teardown
- Serve as a primary point of contact for vendors, sponsors, volunteers, and attendees
- Support preparation of accessible digital event communications and materials
- Assist with virtual or hybrid event production, including technical and multimedia support when needed
- Collect, organize, and maintain comprehensive event data, including guest information, sponsorships, seating, and notes
- Manage auction item data and documentation in compliance with established standards
- Track donations and revenue, ensuring accuracy and timely data entry
- Identify and correct data discrepancies
- Generate reports from multiple systems as required
- Assist with monitoring and managing event budgets
- Review revenue, accounts receivable, and accounts payable reports for accuracy
- Research discrepancies and outstanding balances in collaboration with finance staff
- Process vendor payments, contracts, and invoices through financial systems
- Follow established funds handling and payment processing procedures
- Maintain regular communication with team members and volunteers to support project goals
- Respond to internal and external inquiries in a timely and professional manner
- Assist with leadership, board, and committee meetings, including logistics and documentation
- Prepare presentations, correspondence, reports, and meeting minutes
- Support special projects and ongoing administrative initiatives as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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