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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $24.10 - $28.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
Life insurance
Retirement Plan
Paid Time Off
Tuition Assistance
employee wellness program
Employee assistance program
Professional Development
Job Description
The American Heart Association (AHA), founded in 1924, is a leading nonprofit organization dedicated to combating cardiovascular disease and stroke, two of the leading causes of death worldwide. Over the years, the AHA has made significant strides in reducing cardiovascular disease deaths by half through research, public education, advocacy, and community programs. Despite these successes, the organization recognizes that much work remains to be done to overcome today’s biggest health challenges and ensure a healthier future for all individuals. The AHA is driven by a passionate mission to be a relentless force for longer, healthier lives for everyone, regardless of... Show More
Job Requirements
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work, project coordination, and/or event management systems
- Experience in event planning, organizing, consultation, and event management preferred
- Proficient in using web conferencing software such as Zoom, Microsoft Teams, etc
- Demonstrated ability to work on multiple tasks concurrently
- Must have intermediate skills in PowerPoint, Word, and Excel
- Ability to objectively evaluate, make effective decisions, and develop alternative solutions
- Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public
- Ability to be respectful, self-motivated, resourceful, considerate, and thoughtful
- Willingness to work in an atmosphere requiring flexibility and change
- Knowledge of and skill in report preparation, proofreading, and attention to detail
- Requires access to reliable transportation at all times on an immediate basis
- This position will require regular local travel for events and meetings, as well as occasional out-of-town and overnight travel
- Ability to transport materials and other supplies to and from meetings and events
- Ability to and/or move large objects with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving
- Must pass a background check and must be at least 18 years old
Job Qualifications
- High school diploma or equivalent
- At least three years of experience in administrative work, project coordination, and/or event management systems
- Experience in event planning and consultation preferred
- Proficient in web conferencing software such as Zoom and Microsoft Teams
- Intermediate to advanced skills in PowerPoint, Word, and Excel
- Ability to work on multiple tasks concurrently
- Strong decision-making and problem-solving skills
- Ability to work in a team environment and interact with staff, volunteers, and the public
- Self-motivated, resourceful, respectful, and considerate with flexibility to adapt to change
- Knowledge of report preparation, proofreading, and attention to detail
- Valid driver's license and reliable transportation
- Pass background check and be at least 18 years old
- Preferred qualifications include nonprofit experience, digital event production, design skills in Canva or similar, knowledge of email marketing basics, experience with Tableau reports, proficiency in Microsoft SharePoint and Teams, and vendor negotiation and contract review experience
Job Duties
- Coordinate logistical aspects of assigned events, ensuring seamless execution from start to finish
- Proactively research, secure, and handle vendors for event services, ensuring cost-effective solutions and compliance with Association guidelines
- Plan and coordinate event details, including venues, catering, entertainment, AV, and staging while securing necessary legal approvals
- Implement Association risk reduction procedures to ensure the safety and success of each event
- Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
- Attend events to oversee setup, execution, and teardown, ensuring everything runs smoothly
- Handle event-related data including guest information, auction item data, donation tracking, and generate reports
- Collaborate with fundraising teams to review financial reports, input payment requests, and monitor event budgets
- Maintain communication with directors, volunteers, and other stakeholders to support event goals
- Prepare ADA-compliant event communications and support virtual event production as needed
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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