Event Planning Coordinator

The American Heart Association (AHA) is a longstanding and highly respected nonprofit organization dedicated to fighting cardiovascular disease and stroke, leading efforts to improve heart health for millions of people across the United States since its founding in 1924. Over nearly a century, the AHA has made significant progress, including cutting cardiovascular disease deaths in half, and continues to push the boundaries of medical research, public education, and community support to combat the leading causes of death and disability. With a mission focused on creating a healthier future for all, the AHA strongly believes in the value and impact each individual can contribute to this important cause.

The American Heart Association is currently seeking an Event Planning Coordinator to join their team, supporting fundraising campaign events in Central and Eastern Connecticut. This position is home-office based in the Hartford, CT area and involves regular local travel to events and meetings, as well as occasional out-of-town and overnight travel. The role requires a highly organized, detail-oriented individual who will assist development team members by handling various aspects of event planning and coordination aimed at engaging current and potential donors through impactful events such as donor receptions, Heart Walks, and gala experiences.

The Event Planning Coordinator role is critical in ensuring the seamless execution of events by managing the logistical details, coordinating vendors and volunteers, processing payments, and maintaining accurate data across multiple event management systems. They will be responsible for collecting and organizing important event-related financial and fundraising data, tracking donations and revenues, as well as overseeing auction item information compliant with established standards. This position also plays a financial stewardship role by collaborating with fundraising teams to maintain accuracy in accounts and adherence to organizational funds handling policies.

Moreover, the Coordinator will support overall team productivity and cohesion by maintaining strong communication lines with directors, volunteers, and various stakeholders. The role involves preparing detailed reports, presentations, and documentation associated with leadership and board meetings, alongside contributing to special projects. Candidates must be self-motivated, resourceful, and willing to adapt to a dynamic work environment that frequently requires flexibility and quick problem-solving.

In addition to a competitive pay range of $24.10 to $28.00 per hour, commensurate with experience and adjusted for geographic factors, the American Heart Association offers a robust benefits package that emphasizes employee well-being and professional growth. These benefits include comprehensive medical, dental, vision, and life insurance plans; a retirement program with employer matching contributions; an employee assistance and wellness program; paid time off including holidays; and access to Heart U, an award-winning corporate university designed to support skills development.

The American Heart Association is committed to fostering a culture of inclusivity and work-life harmonization. Their #TheAHALife initiative embodies their core values and supports employees to thrive personally and professionally. The organization encourages diverse candidates and upholds equal opportunity employment principles. This position requires candidates to have a dependable transportation mode due to travel requirements and include physical capability to handle event materials. Ultimately, this is an exciting chance to join a mission-driven organization where you can make a meaningful impact on public health through event coordination and development support.