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Job Overview
Employment Type
Full-time
Part-time
Hourly
Compensation
Hourly
Range $20.25 - $29.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
Retirement Plan
Paid Time Off
Employee assistance program
Professional Development
Tuition Assistance
Job Description
The American Heart Association (AHA) is a longstanding and highly respected nonprofit organization dedicated to fighting cardiovascular disease and stroke, leading efforts to improve heart health for millions of people across the United States since its founding in 1924. Over nearly a century, the AHA has made significant progress, including cutting cardiovascular disease deaths in half, and continues to push the boundaries of medical research, public education, and community support to combat the leading causes of death and disability. With a mission focused on creating a healthier future for all, the AHA strongly believes in the value and impact each... Show More
Job Requirements
- High school diploma or equivalent
- Minimum three years experience in administrative, project coordination, or event management roles
- Proficiency with web conferencing platforms
- Intermediate Microsoft Office skills, especially PowerPoint, Word, and Excel
- Ability to manage multiple tasks simultaneously
- Good decision-making and problem-solving skills
- Effective team collaboration and interpersonal skills
- Ability to adapt to changing work environments
- Reliable personal transportation
- Physical ability to lift or move event materials
- Availability for regular local and occasional out-of-town travel
- Successful background check clearance
- Minimum age of 18 years
Job Qualifications
- Must have earned a high school diploma or equivalent
- At least three years of experience in administrative work, project coordination, and/or event management systems with strong attention to detail
- Experience in event planning, organizing, consultation, and event management preferred
- Proficient in using web conferencing software such as Zoom and Microsoft Teams
- Demonstrated ability to work on multiple tasks concurrently
- Must have intermediate skills in PowerPoint, Word, and Excel
- Ability to objectively evaluate, make effective decisions, and develop alternative solutions
- Ability to work in a team environment and interact with all levels of staff, volunteers, and public
- Ability and willingness to build and cultivate relationships
- Ability to be respectful, self-motivated, resourceful, considerate, and thoughtful
- Willingness to work in a dynamic atmosphere requiring flexibility and change
- Knowledge of report preparation, proofreading, and attention to detail
- Requires access to reliable transportation
- Ability to transport materials and supplies and move large objects with assistance as necessary
- Must pass a background check and be at least 18 years old
Job Duties
- Coordinate logistical aspects of assigned events ensuring seamless execution from start to finish
- Proactively research, secure, and handle vendors for event services ensuring cost-effective solutions and compliance with Association guidelines
- Implement Association risk reduction procedures to ensure the safety and success of each event
- Recruit, schedule, and train volunteers to assist with projects and events to ensure a positive experience
- Attend events to oversee setup, execution, and teardown ensuring everything runs smoothly
- Act as a point of contact for vendors, supporters, sponsors, volunteers, and attendees providing exceptional service and support
- Prepare ADA-compliant digital event communications such as save the dates, invitations, event logistics, and event programs in coordination with marketing professionals
- Handle event data including collecting, organizing, and maintaining comprehensive guest, auction item, donation, and revenue details
- Generate reports from various systems as needed
- Review financial reporting collaborating with fundraising teams to ensure accuracy and completeness
- Research customer discrepancies and past-due amounts
- Input payment requests for vendor contracts and invoices
- Monitor and handle event budgets ensuring cost-effective planning and adherence to financial guidelines
- Adhere to American Heart Association Funds Handling and PCI Procedures for financial transactions
- Meet regularly with directors and volunteers to ensure objectives are achieved
- Respond to internal and external customer inquiries in a knowledgeable and timely manner
- Assist in coordinating and executing leadership and board meetings
- Prepare presentations, correspondence, and meeting minutes
- Work independently and collaboratively on special projects
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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