Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $23.75 - $35.00
Benefits
Comprehensive health care benefits
HSA employer contribution
FSA opportunities
wellbeing program
401(k) plan with company matching
Company paid life, AD&D, and short-term disability
Generous my time off and paid holidays
varsity brands ownership program
Employee Resource Groups
Access to financial coaching and member-owned credit union
St. Jude partnership and volunteer opportunities
Employee Perks including discounts on personal apparel and equipment
Job Description
Varsity Spirit, a part of Varsity Brands, is a premier leader in the spirit industry with more than 50 years of experience championing cheerleading, dance, performing arts, and yearbook sectors. With a workforce exceeding 5,000 employees, Varsity Spirit is dedicated to promoting school spirit and enhancing the traditional leadership roles schools play in their communities. The company is recognized globally for its contributions to apparel innovation, educational camps, clinics, competitions, and yearbook publishing, positively impacting over a million athletes annually. Varsity Spirit prides itself on a strong commitment to safety and wellbeing, creating a secure and positive environment for participants. This commitment is reflected in its strict policies against abuse and misconduct and adherence to all local laws regarding reporting.
The company is currently seeking a full-time Event Planner based in Dickinson, TX or Farmers Branch, TX with a hybrid work schedule. This role involves working Monday through Thursday from 8 AM to 5 PM in the office and Fridays from 8 AM to 5 PM remotely, with travel requirements to attend events and staff meetings. The Event Planner position is crucial within the Varsity All Star Regional Operations team, tasked with achieving operational efficiency in their region. This analytical, organized, and process-driven professional will coordinate all travel and lodging arrangements for event personnel, manage event payroll administration, monitor staffing hours and labor compliance, audit payroll records, and partner with event leadership to ensure smooth operations. The role demands proactive adjustments to travel and schedules to align with operational goals and requires maintaining strong relationships with event groups and staff to enhance retention. Further responsibilities include organizing ground transportation, assisting in budgeting and financial forecasting, and serving in a mid-level management or support role during events.
Key skills and knowledge areas for this role include proficiency in Salesforce, UKG, Workday, Varsity University LMS, and Concur for data management and reporting. Strong capabilities in Microsoft Excel, SharePoint, Adobe, and other Microsoft Office applications are essential. Excellent communication skills, both verbal and written, and the ability to work independently and collaboratively are required. The candidate must be capable of multitasking and managing time effectively with keen attention to detail and organizational skills. Educational qualifications include a bachelor’s degree in business or a related field or equivalent work experience, with a preference for candidates with at least three years of events experience, particularly in cheer or dance contexts.
Physical demands vary from sedentary office work to active event participation requiring standing, walking for extended periods, and handling equipment weighing at least 30 lbs. Varsity Spirit values core principles such as service, passion, integrity, respect, innovation, and transparency, fostering a supportive work environment. The company offers a comprehensive benefits package including health care, retirement plans, life and disability insurance, paid time off, and employee resource programs. Join Varsity Brands to be part of a team dedicated to transforming the student journey in sport and spirit with integrity and dedication.
The company is currently seeking a full-time Event Planner based in Dickinson, TX or Farmers Branch, TX with a hybrid work schedule. This role involves working Monday through Thursday from 8 AM to 5 PM in the office and Fridays from 8 AM to 5 PM remotely, with travel requirements to attend events and staff meetings. The Event Planner position is crucial within the Varsity All Star Regional Operations team, tasked with achieving operational efficiency in their region. This analytical, organized, and process-driven professional will coordinate all travel and lodging arrangements for event personnel, manage event payroll administration, monitor staffing hours and labor compliance, audit payroll records, and partner with event leadership to ensure smooth operations. The role demands proactive adjustments to travel and schedules to align with operational goals and requires maintaining strong relationships with event groups and staff to enhance retention. Further responsibilities include organizing ground transportation, assisting in budgeting and financial forecasting, and serving in a mid-level management or support role during events.
Key skills and knowledge areas for this role include proficiency in Salesforce, UKG, Workday, Varsity University LMS, and Concur for data management and reporting. Strong capabilities in Microsoft Excel, SharePoint, Adobe, and other Microsoft Office applications are essential. Excellent communication skills, both verbal and written, and the ability to work independently and collaboratively are required. The candidate must be capable of multitasking and managing time effectively with keen attention to detail and organizational skills. Educational qualifications include a bachelor’s degree in business or a related field or equivalent work experience, with a preference for candidates with at least three years of events experience, particularly in cheer or dance contexts.
Physical demands vary from sedentary office work to active event participation requiring standing, walking for extended periods, and handling equipment weighing at least 30 lbs. Varsity Spirit values core principles such as service, passion, integrity, respect, innovation, and transparency, fostering a supportive work environment. The company offers a comprehensive benefits package including health care, retirement plans, life and disability insurance, paid time off, and employee resource programs. Join Varsity Brands to be part of a team dedicated to transforming the student journey in sport and spirit with integrity and dedication.
Job Requirements
- Bachelor's degree in business or related field or equivalent work experience
- minimum three years of events experience preferred
- proficiency in SalesForce, UKG, Workday, Varsity University LMS, and Concur
- strong fluency in Microsoft Excel, SharePoint, Adobe, and other Microsoft Office programs
- excellent communication skills
- ability to work independently and as part of a team
- ability to multitask and manage time effectively
- strong organizational and attention to detail skills
- physical ability to stand and walk for long periods and lift at least 30 lbs
- willingness to travel including overnight travel and weekends during event season
Job Qualifications
- Proficient in SalesForce, UKG, Workday, Varsity University LMS, and Concur with the ability to pull reports and input data
- strong fluency in Microsoft Excel, SharePoint, Adobe, and other Microsoft Office programs
- excellent verbal and written communication skills
- ability to work independently and in a team environment
- ability to multi-task and work efficiently
- strong organizational skills and attention to detail
- strong time management and adherence to timelines
- bachelor's degree in business or related field or equivalent experience
- preferred experience of at least three years in events
- cheer or dance experience preferred
Job Duties
- Coordinate all travel and lodging arrangements for event personnel including staff, judges, and other event support roles
- work closely with external suppliers and vendors such as hotels and travel agencies
- serve as the primary point of contact for event timekeeping and payroll administration ensuring accurate, compliant, and timely processing
- monitor staffing hours, schedules, overtime, and meal/rest break compliance
- audit timecards and payroll records resolving discrepancies and ensuring corrections before payroll deadlines
- partner with event leadership and managers to support timecard approvals, labor budget adherence, and compliance with timekeeping policies
- communicate travel and event information to staff and judges prior to events
- assist with collaborating with the Event Coordinator and other office staff to ensure best practices
- manage internal ticket systems and admissions reporting as needed
- prepare post-event details and financial reports with Event Coordinator and Finance Manager
- assist with budgeting and forecasting pre-event financials
- adjust travel schedules proactively to align with operational goals
- maintain relationships with event groups and staff to increase retention
- organize ground transportation based on travel manifests
- assist with staff pay rates and seasonal intent evaluations
- serve in mid-level management or support roles at events
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
