Event Planner II at TalentBurst, Inc. Irving, TX

Irving, TX, USA|Travel

Job Overview

Employment Type

Temporary

Full-time

Work Schedule

Standard Hours

Benefits

hybrid work schedule

International travel opportunities

Professional Development

collaborative work environment

Health Insurance

Paid Time Off

employee recognition programs

Job Description

TalentBurst, Inc. is a leading recruitment and staffing solutions company specializing in connecting qualified professionals with premier career opportunities. With a deep understanding of various industries, TalentBurst offers tailored staffing services that align exceptional talent with the specific needs of businesses. Their commitment to quality, efficiency, and customer satisfaction positions them as a trusted partner in workforce solutions. The company fosters a collaborative and dynamic workplace culture that emphasizes growth, innovation, and professional excellence. Located in Irving, TX, TalentBurst services a broad regional and national client base, providing impactful recruitment strategies and top-tier staffing services.

The Event Planner II role at TalentBurst, Inc. in Irving, TX, is a hybrid position with 10 months duration, requiring the candidate to be onsite 2-3 days per month with a significant component of remote work. This role focuses on planning and managing both in-person and virtual events, including venue selection, budgeting, event logistics, travel arrangements, branding, staging, and audio-visual coordination. As a key member of the Evanta Logistics Team, the Event Planner II will contribute to delivering exceptional attendee experiences by collaborating across teams and managing critical aspects of event execution. Approximately 10-15 trips per year, including international travel to Canada, are part of the responsibilities, requiring candidates to have a valid passport and reliable transportation.

This role demands a candidate with 3-6 years of relevant professional experience who is comfortable managing complex event logistics, vendor relations, and financial tracking. The position requires strong communication skills, organizational prowess, and the ability to perform under pressure with poise and excellent judgment. Familiarity with virtual event platforms like Webex and Zoom is essential, as is the proficiency in Microsoft Office applications, especially Outlook, Word, and Excel. The ideal candidate will thrive in ambiguous and fast-paced environments, demonstrating innovation in processes and workflows, superior time management, and strong attention to detail. This role offers the chance to work in a supportive environment that values creativity, teamwork, and excellence in conference and event planning.

Job Requirements

3-6 years of professional relevant experience
Ability to commute to Irving, TX facility 2-3 days per month
Reliable transportation and ability to travel by air 1-2 times per month
Valid passport required for international travel
Completed Associate degree or higher
Must be able to reach local airport and client’s facility
Ability to manage logistics and vendor communications
Strong computer and analytical skills
Comfortable working with senior executives
Strong service ethic

Job Qualifications

Bachelor's degree preferred or Associate degree considered
3-6 years of professional experience in event planning or related fields
Proficiency in Microsoft Office Suite including Outlook, Word, and Excel
Experience with virtual event platforms such as Webex and Zoom
Outstanding written and verbal communication skills
Ability to manage multiple stakeholders including senior executives
Strong time management and prioritization skills
Exceptional attention to detail and proactive problem-solving
Experience in virtual event planning
Innovative approach to processes and workflows
Demonstrated ability to maintain poise and judgment under pressure
Ability to work independently in ambiguous situations across multiple regions

Job Duties

Support venue sourcing responsibilities including research, capacity planning, and contracting
Plan and manage operations and logistics for all assigned programs
Liaise with internal key conference partners and team members to ensure successful conference execution
Communication and collaboration across event teams to ensure seamless delivery of first-class events
Contribute ideas for event innovations to enhance Evanta Summits and ensuring alignment with the company objectives and vision
Plan the attendee journey onsite, including event branding and signage
Manage all on-site conference signage and branding
Coordinate travel, secure team accommodations, and ground transportation for on-site events
Coordinate communications as the primary point of contact for the on-site team with all suppliers including hotel/venue
Collaborate with AV partners to communicate requirements, create floor plans, and design AV setups aligned with branding guidelines
Manage invoices, purchase orders, and facilitate payment of event-related bills
Prepare, negotiate, and forecast event budgets accurately and timely
Monitor risks and deviations in event plans and conduct post-event reconciliation
Serve as Tech Lead for virtual event delivery on platforms like Webex and Zoom
Regularly review and manage team process documentation and communication tools
Travel approximately 10-15 times per year, including international trips to Canada (about once per month)