Event Planner - Clearance Required

Arlington, VA, USA|Onsite

Job Overview

Compensation

Salary

Range $65,000.00 - $85,000.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

flexible schedule

Paid holidays

Job Description

LMI is a cutting-edge digital solutions provider committed to accelerating government impact through the innovative application of technology and rapid deployment strategies. Situated in Tysons, Virginia, LMI serves as a pivotal partner to various federal agencies, delivering commercial-grade platforms and mission-ready artificial intelligence (AI) that enhance federal operations. The company’s dedication to innovation allows it to proactively invest in technology and prototypes ahead of immediate demand, thereby enabling government clients to navigate complex challenges and respond to evolving needs effectively and efficiently. LMI’s client portfolio spans diverse sectors including defense, space, healthcare, and civilian agencies, reflecting its broad expertise and strategic capabilities in fostering mission success and driving lasting value for government operations.

The role of Event Planner at LMI, positioned at a client site in Arlington, Virginia, within the National Capital Region, is a critical function that supports high-profile events involving national and international participants. This position requires an individual adept in project execution, leadership, and relationship management, underscored by a commitment to ethical standards and business growth. The Event Planner collaborates with government officers, protocol offices, and event sponsors to ensure seamless orchestration of events and conferences for a U.S. government office. A minimum of three days weekly must be spent on-site to effectively support event logistics and coordination.

In this role, the Event Planner will be tasked with organizing all aspects of events, including meals, tours, program documentation, audiovisual requirements, transportation, translation, and accommodations. A key responsibility is managing the government gift locker for international visitors and handling requests for Official Representation Funds (ORF), which are integral to Department of Defense events involving foreign delegates. The planner also contributes to the development of best practices by documenting procedures to create an ongoing Event Planning guide utilized by government personnel. This position demands proficiency in managing customer expectations, strong problem-solving abilities, and excellent communication skills. Use of Microsoft applications and a deep understanding of government protocols, especially regarding facilities like the Pentagon, are highly valued.

Ideal candidates bring a solid foundation of event planning experience, preferably with federal agencies or multinational organizations, including familiarity with ORF submission processes, Pentagon guest procedures, and international cultural considerations. The role necessitates security clearance eligibility, with a current Secret clearance being mandatory and Top Secret preferred. The salary range for this role is targeted between $65,000 and $85,000, reflecting factors such as experience, qualifications, and contract specifics. This opportunity offers a dynamic work environment where the Event Planner plays a vital part in enhancing government mission execution through expert event coordination and stakeholder collaboration.

Job Requirements

bachelor's degree or equivalent experience
minimum of one year event planning support experience
ability to manage customer expectations
excellent communication skills
knowledge of Microsoft applications
current active Secret level security clearance required, Top Secret preferred
ability to work a minimum of three days on client site in Arlington, VA
strong problem solving and analytical skills
ability to work collaboratively with government officials and multiple stakeholders

Job Qualifications

bachelor's degree from an accredited university field
four (4) years of event planning experience in lieu of a bachelor's degree may be considered
one (1) year event planning support experience including experience managing customer expectations and working directly with customers
outstanding customer service abilities combined with initiative, judgment, creativity, and flexibility
strong problem solving and analytical skills
excellent written and verbal communication skills
knowledge of Microsoft applications
preferred qualifications include two (2) years' experience supporting events with a federal agency or multinational organization
knowledge of options within the Pentagon for catering, photography and conference space
experience/knowledge of policies and procedures for submission of Official Representation Funds (ORF) requests
experience with entry and exit procedures, including proper documentation, for Pentagon guests
understanding international cultural considerations when developing a Washington-based visitor program
foreign Distinguished Visitors Training at the Protocol School of Washington or equivalent

Job Duties

support a team of event planners responsible for organizing events and conferences for national and international visitors to a U.S. government office
organize meals, tours, programs, documents for distribution, audio-visual needs, transportation, translation services and accommodations as required
provide advice on, review, submit, and track requests for Official Representation Funds (ORF) in support of DoD events involving international visitors
manage government gift locker for international visitors
work in conjunction with a government contracting officer, government sponsors of events, and existing protocol offices to provide support
support other team event planners in documenting best practices and practical guidance in an Event Planning guide for ongoing use by the government office