Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
fitness center access
Job Description
Greensboro Country Club, established in 1909, is a distinguished private club located in the Triad area of North Carolina, serving its members through two exquisite locations: Irving Park and The Farm Club. The club combines tradition and excellence to offer fine and casual dining experiences, golf, tennis, fitness, and social opportunities that foster lasting friendships and memorable leisure moments. With annual revenues surpassing $14.5 million, Greensboro Country Club is renowned for its commitment to delivering unparalleled member services and experiences. The club’s Irving Park campus is undergoing a $19.1 million renovation that includes upgraded dining, aquatics, and fitness venues set to enhance member satisfaction and meet the evolving needs of its community. Upon completion, the new facilities will feature swimming pools, adults-only pool, children's splash pad, a state-of-the-art wellness and fitness center equipped with the latest strength and cardio equipment, a dedicated spin room, stretching areas, and a grab-and-go snack option focused on healthy choices.
The Event Planner role at Greensboro Country Club is a pivotal position reporting directly to the Clubhouse Manager. It entails overseeing the comprehensive planning and successful execution of all club-sponsored and private events held at the club venues. The Event Planner plays a critical role in enhancing the overall member experience by coordinating a variety of social functions, including banquets, luncheons, meetings, weddings, dances, and other special events. The ideal candidate will bring creativity, outstanding organizational skills, and a strong understanding of service techniques to ensure seamless event delivery. This position demands effective communication abilities to liaise with various internal teams such as the Executive Chef, Food and Beverage management, Communications Director, CFO, and multiple department heads related to Membership, Youth, and Aquatics.
Responsibilities also include the management of event logistics such as creating room diagrams and event order sheets, negotiating menus and pricing with culinary staff, handling contracts, and maintaining accurate records of all functions. The Event Planner is expected to be involved in clubs' major holiday events and provide hands-on oversight during key occasions, guaranteeing a high standard of service and member satisfaction. This role may require managing direct reports such as an Event Coordinator or Event Administrator as needed. Proficiency in Microsoft Word, Excel, Outlook, and Point of Sale systems is essential to efficiently manage event planning activities. The position demands a detail-oriented, proactive individual who is self-motivated and capable of effective time management and decision-making under pressure. Salary is commensurate with the candidate's experience and qualifications, reflecting the seniority and impact of this key role within the Greensboro Country Club's operations.
The Event Planner role at Greensboro Country Club is a pivotal position reporting directly to the Clubhouse Manager. It entails overseeing the comprehensive planning and successful execution of all club-sponsored and private events held at the club venues. The Event Planner plays a critical role in enhancing the overall member experience by coordinating a variety of social functions, including banquets, luncheons, meetings, weddings, dances, and other special events. The ideal candidate will bring creativity, outstanding organizational skills, and a strong understanding of service techniques to ensure seamless event delivery. This position demands effective communication abilities to liaise with various internal teams such as the Executive Chef, Food and Beverage management, Communications Director, CFO, and multiple department heads related to Membership, Youth, and Aquatics.
Responsibilities also include the management of event logistics such as creating room diagrams and event order sheets, negotiating menus and pricing with culinary staff, handling contracts, and maintaining accurate records of all functions. The Event Planner is expected to be involved in clubs' major holiday events and provide hands-on oversight during key occasions, guaranteeing a high standard of service and member satisfaction. This role may require managing direct reports such as an Event Coordinator or Event Administrator as needed. Proficiency in Microsoft Word, Excel, Outlook, and Point of Sale systems is essential to efficiently manage event planning activities. The position demands a detail-oriented, proactive individual who is self-motivated and capable of effective time management and decision-making under pressure. Salary is commensurate with the candidate's experience and qualifications, reflecting the seniority and impact of this key role within the Greensboro Country Club's operations.
Job Requirements
- Must be able to sit and stand for long periods of time
- Must be able to stoop, kneel and crouch
- Push, pull or lift up to 50 pounds
- Continuous repetitive motions
- Commensurate with experience and training
Job Qualifications
- Minimum 2 years food and beverage event planning or catering operations
- Excellent communication skills
- Experience in event planning or coordination
- Time management and organizational skills
- Bachelor's degree preferred
Job Duties
- Books, plans, and executes banquets, luncheons, meetings, weddings, dances and other social events
- Creates room diagrams and event order sheets for each function
- Works with Executive Chef to determine selling prices, menus and other details for catered events, oversees the development of contracts, ensures that pre-planned banquet menu offerings are current and reflect general member interests
- Coordinates and creates yearly activities calendars with management team
- Visible for all holiday and club events including receiving and greeting members and guests
- Makes changes to function sheets and communicates to all parties involved
- Inspects finished arrangement
- may be present to oversee the actual greeting and serving of guests for private events
- Diagrams room layout, banquet item placement and related function details
- Manages non-member deposit, contracts, and income files
- Creates monthly sales forecast and works with CFO to develop annual sales budget
- Creates monthly sales sheet for actual F&B sales
- Provides P&L statements upon request for individual events
- Maintains accurate records of all booked functions
- Books all house entertainment and floral needs
- Confirms all functions booked no later than 14 days prior to the date of function
- Follows up on all functions with correspondence
- Handles billing of all member functions according to guarantee or actual number if greater
- Inspects banquet rooms to ensure proper maintenance of a clean and orderly area
- Assists with room decorations for special events and holidays
- Present for weddings, large events and large member events
- Performs other duties as requested by management
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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