Event Planner

Indianapolis, IN, USA|Remote, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Flexible

Benefits

Medical insurance

Dental Insurance

Vision Insurance

short term disability

long term disability

401(K) Plan with Match

Paid Time Off

Incentive bonus program

Job Description

Elevance Health is a leading health company dedicated to improving lives and communities by making healthcare simpler and more accessible. As a Fortune 25 company with a longstanding history in the healthcare industry, Elevance Health is committed to delivering quality healthcare services and solutions that enhance member experiences and outcomes. The company operates with a strong emphasis on inclusion, innovation, and collaboration, fostering a culture that supports personal and professional growth for its associates. Elevance Health's values and behaviors drive its strategy and business success, ensuring that employees, members, and communities benefit from their efforts. The organization offers competitive total rewards packages, including merit increases, paid holidays, paid time off, incentive bonus programs, medical, dental, and vision benefits, disability coverage, 401(k) plans with match, stock purchase plans, life insurance, wellness programs, and financial education resources. Elevance Health embraces a hybrid workforce strategy, requiring associates to be onsite at least once per week to maintain collaboration and connectivity while allowing flexibility through virtual work options. The company also prioritizes associate and community health, mandating vaccinations for roles with patient or member interactions and adhering to all relevant laws regarding employment fairness and accommodation. The Event Planner role is an exciting opportunity within Elevance Health, focused on designing and coordinating events for senior management, marketing, and sales departments. This position is ideal for an organized and proactive individual who excels in communication, stakeholder engagement, and project coordination. The Event Planner plays a key role in managing logistics, promoting events, negotiating with vendors, and ensuring successful execution and follow-up. They will handle a variety of tasks such as identifying event requirements, recommending proper formats, recruiting speakers and volunteers, assisting in presentation preparations, negotiating contracts with venues and service providers, and serving as onsite host or hostess. The job requires approximately 25-30% travel to various worksites and locations. The successful candidate will also develop and track budgets, collect feedback, and apply lessons learned to enhance future events. This role offers a unique chance to grow expertise in event planning and stakeholder management within a dynamic and supportive health-focused organization. Elevance Health values professionals who demonstrate learning agility, curiosity, strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines. The company is committed to inclusion and provides equitable employment opportunities to all qualified individuals regardless of background or status, with accommodations available for the application process as needed. This role requires a BA/BS degree with at least three years of related experience or an equivalent combination of education and experience. Overall, joining Elevance Health as an Event Planner means contributing to meaningful health initiatives while developing a rewarding career in event management within a top-tier health services company.

Job Requirements

Requires a BA/BS degree and a minimum of 3 years of related experience
or any combination of education and experience which would provide an equivalent background
travels to worksite and other locations as necessary
must be able to work onsite at least 2 days per week
must reside within commuting distance or have accommodation as required by law

Job Qualifications

Requires a BA/BS degree and a minimum of 3 years of related experience or any combination of education and experience which would provide an equivalent background
strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines
demonstrates learning agility, curiosity, initiative, and willingness to learn new event planning tools, processes, business areas, and stakeholder expectations
demonstrates professionalism, customer-service orientation, and ability to support senior leaders, clients, and business partners
skills in event planning, stakeholder coordination, vendor management, budget tracking, and project coordination

Job Duties

Travels to worksite and other locations as necessary 25-30 percent
meets with customers to identify parameters of events
recommends appropriate format
coordinates promotion of event to target audience
identifies and recruits presenters, speakers, and event volunteers
assists in the preparation of presentations, including developing, writing, editing, and reviewing presentations
negotiates with vendors to make event arrangements such as hotels, travel agencies, special venues, and restaurants
serves as the onsite host or hostess for client
communicates event status
conducts follow-up to assess effectiveness of events
develops and tracks meeting budgets
seeks feedback after events and applies lessons learned to improve future planning and execution
builds effective working relationships with internal partners, vendors, presenters, volunteers, and attendees
uses sound judgment to identify issues, escalate risks, and recommend practical solutions during event planning and execution