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Job Overview
Employment Type
Temporary
Compensation
Hourly
Range $28.50 - $42.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
flexible schedule
Professional development opportunities
Travel reimbursement
Job Description
Our client, a reputable company located in Foster City, CA, is seeking a Quality Documents and Training Administrator/Event Planner to join their dynamic Commercial Learning and Development team. This opportunity is offered as an 18-month contract position primarily available to local candidates within the Bay Area. The company specializes in providing comprehensive learning and development programs targeted at enhancing commercial team efficiencies and competencies within the biotech and pharmaceutical industries. They emphasize a collaborative environment where innovation and project management excellence are paramount to delivering successful training events and strategic projects.
This role is critical for managing the end-to-end... Show More
This role is critical for managing the end-to-end... Show More
Job Requirements
- 7+ years of experience with a BS or BA
- 5+ years of experience with MS, MA, or MBA
- degree in event management, hospitality and tourism management or equivalent preferred
- certified meeting professional (CMP) preferred
- local candidates only within Bay Area
- ability to travel approximately 40% domestically
- self-starter with resourcefulness
- flexible and able to work in fast-paced environment
- strong problem-solving skills
- effective stakeholder management
- excellent organizational skills
Job Qualifications
- Bachelor's degree in business or related field
- experience in event planning and project management
- strong communication and leadership skills
- proficiency in Microsoft Office suite
- ability to work independently and within a team
- proven ability to influence decision-making
- experience with process mapping and root cause analysis
- knowledge of vendor and contract negotiation
- prior experience in biotech or pharmaceutical industries is a plus
Job Duties
- Lead projects to successful delivery while providing an exceptional stakeholder experience
- engage stakeholders to align project priorities, coordinate interdependencies, and navigate risks
- deliver executive level updates to senior management
- lead process assessments using tools such as process mapping and root cause analysis
- manage and execute training events and ad hoc training meeting requests
- partner with stakeholders and vendors on training event planning
- execute RFPs, venue sourcing and site selection
- negotiate contracts for hotels, venues and vendors
- manage all food and beverage for events
- source and oversee vendors for production and audio-visual elements
- develop and manage project timelines and action plans
- interface with training teams and external vendors
- produce pre-event communications and post-event analysis
- manage registration including invite lists and attendee management
- manage planning meetings involving cross-functional teams
- vendor management to ensure deliverables and timelines
- evaluate and establish SOPs to improve efficiencies
- mentor colleagues on event planning and logistics
- oversee strategic projects impacting the team and organization
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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