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Job Overview
Employment Type
Temporary
Full-time
Compensation
Salary
Range $82,650.00 - $101,690.00
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Retirement Plan
Paid Time Off
Tuition Reimbursement
Family care resources
fitness classes
Commuter programs
Job Description
The merged institute for Human-Centered Artificial Intelligence (HAI) and Stanford Data Science (SDS) is a cutting-edge research institute within the Dean of Research at Stanford University, a prestigious and world-renowned academic institution. This newly formed and rapidly growing institute is dedicated to advancing the frontiers of artificial intelligence research, education, policy, and practical applications, with the ultimate goal of improving the human condition globally. The institute fosters interdisciplinary collaboration and works to elevate its groundbreaking research through various programs including grant offerings, convenings, fellowships, and more. By combining expertise in AI and data science, the institute is positioned at the... Show More
Job Requirements
- Bachelor’s degree and three years of relevant experience or combination of education and relevant experience
- Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals
- Excellent project management skills and ability to manage complex timelines and multiple projects
- Ability to work both independently and as part of a team
- Excellent interpersonal, communication, time management, and customer service skills
- Well organized and detail-oriented
- Exceptional customer service skills with the ability to cultivate partnerships
- Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills
- Comfortable with Microsoft Office suite and cloud applications such as Google Docs and Forms
- Familiarity with or willingness to learn tools such as SocialTables, Cvent, Airtables, Canva, and Adobe Creative Suite
- Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers
- Must possess and maintain a valid California non-commercial Class C Driver’s License
- Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone
- Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds
- Ability to drive day or night
- May require some travel and working early mornings, evenings, and weekends
Job Qualifications
- Bachelor’s degree or equivalent experience
- Proven experience managing event teams and planning high-quality events
- Demonstrated ability to develop and meet budget goals
- Excellent project management skills
- Ability to manage complex timelines and multiple projects simultaneously
- Strong interpersonal and communication skills
- Ability to work both independently and collaboratively within a team
- Detail-oriented with strong organizational skills
- Exceptional customer service skills and ability to cultivate partnerships
- High level of confidence in making strategic decisions
- Innovative and creative problem-solving abilities
- Proficiency with Microsoft Office suite and cloud applications such as Google Docs and Forms
- Willingness to learn event technology tools like SocialTables, Cvent, Airtables, Canva, and Adobe Creative Suite
- Experience interacting and collaborating with a broad spectrum of groups and customers
Job Duties
- Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress
- Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as marketing, vendors, fan experience, ticket office, concessions, press and/or media
- Responsible for budget planning and management, venue management and equipment and facilities management for specific events
- Oversee development of registration strategy and logistics
- Build and maintain relationships with internal and external partners
- Procure and coordinate vendor services
- negotiate vendor contracts to minimize liability and risks
- Research and provide recommendations for potential event locations and evaluate alternatives
- Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues
- Inspect event facilities for maintenance, janitorial and fire safety issues ensuring enforcement of Environmental Health and Safety and other facility regulations
- Arrange for correction if issues are found
- Communicate with visiting entities such as vendors, teams, coaches and officials for assigned events
- Train and supervise junior event planners in proper execution and implementation of events
- May oversee support staff, students, and contingent event staff
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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