Job Overview
Employment Type
Part-time
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Paid Time Off
flexible schedule
Professional Development
Employee assistance program
Retirement Plan
Life insurance
Job Description
Our establishment is a respected funeral services provider based in Palm Harbor, Florida, dedicated to helping families honor and celebrate the lives of their loved ones with dignity and compassion. We understand the profound importance of every life and the unique journey each family undertakes in remembering someone special. Rooted in community values and professional care, we provide comprehensive funeral, visitation, and reception services designed to meet the specific wishes of each family we serve. Our team of dedicated associates collectively celebrates and respects life, offering support not only through the events but throughout the entire process.
We are currently seeking a skilled and detail-oriented Event Planner to join our administrative team. This position is responsible for rapid, precise event planning and execution, typically within a few days' notice. The ideal candidate will be adept in coordinating resources, vendors, and schedules to deliver seamless funeral services, visitations, and receptions. You will work closely with Funeral Directors to understand and clarify event contracts, ensuring that all aspects of the services align perfectly with family expectations. Your role will involve managing every detail from vendor communication to event setup, execution, and cleanup.
In this role, you will serve as the cornerstone for event logistics, ensuring impeccable delivery of services. Responsibilities include reviewing contracts, scheduling internal resources such as facility space, equipment, and staff, as well as managing vendors for catering, floral arrangements, and memorabilia. You will be the point of contact guiding vendors on expectations, budgets, and strict timelines while maintaining adherence to policies and vendor performance standards. A significant part of your job will be administrative, including sourcing local vendors, creating catering menus, maintaining event documentation and performance indicators, and innovating ways to enhance operational efficiency.
The position requires flexibility in work hours, including availability during nights and weekends when most services occur. While the role is mostly indoor, it also involves outdoor activities in all weather conditions and some light physical activities, such as setting up event spaces and climbing stairs. Professional attire and a compassionate demeanor are essential as you frequently interact with grieving families. Typically, the workweek involves fewer hours during regular business days but includes a varied schedule to accommodate events as needed.
Joining our team means becoming part of a compassionate, professional environment that values collaboration and emotional intelligence. We are committed to supporting our associates not just professionally but personally, fostering a culture that respects each individual’s contribution towards our mission of celebrating life with love and respect.
We are currently seeking a skilled and detail-oriented Event Planner to join our administrative team. This position is responsible for rapid, precise event planning and execution, typically within a few days' notice. The ideal candidate will be adept in coordinating resources, vendors, and schedules to deliver seamless funeral services, visitations, and receptions. You will work closely with Funeral Directors to understand and clarify event contracts, ensuring that all aspects of the services align perfectly with family expectations. Your role will involve managing every detail from vendor communication to event setup, execution, and cleanup.
In this role, you will serve as the cornerstone for event logistics, ensuring impeccable delivery of services. Responsibilities include reviewing contracts, scheduling internal resources such as facility space, equipment, and staff, as well as managing vendors for catering, floral arrangements, and memorabilia. You will be the point of contact guiding vendors on expectations, budgets, and strict timelines while maintaining adherence to policies and vendor performance standards. A significant part of your job will be administrative, including sourcing local vendors, creating catering menus, maintaining event documentation and performance indicators, and innovating ways to enhance operational efficiency.
The position requires flexibility in work hours, including availability during nights and weekends when most services occur. While the role is mostly indoor, it also involves outdoor activities in all weather conditions and some light physical activities, such as setting up event spaces and climbing stairs. Professional attire and a compassionate demeanor are essential as you frequently interact with grieving families. Typically, the workweek involves fewer hours during regular business days but includes a varied schedule to accommodate events as needed.
Joining our team means becoming part of a compassionate, professional environment that values collaboration and emotional intelligence. We are committed to supporting our associates not just professionally but personally, fostering a culture that respects each individual’s contribution towards our mission of celebrating life with love and respect.
Job Requirements
- Associates degree in hospitality, event planning, or related discipline required
- two years of event planning experience may be considered in lieu of degree
- at least one year event planning or catering experience preferred
- computer literate and proficient with MS Office
- ability to use proprietary software
- ability to work flexible hours including nights and weekends
- professional attire required
- availability to work less than 20 hours a week primarily during business hours
- able to work indoors and outdoors in various weather conditions
Job Qualifications
- Associates degree in hospitality, event planning, or related discipline
- two years of event planning experience may be considered in lieu of degree
- at least one year event planning or catering experience preferred
- computer literate and proficient with MS Office
- ability to use proprietary software for responsibilities
- strong communication and interpersonal skills
- attention to detail and organizational skills
- ability to work flexible hours including nights and weekends
Job Duties
- Plans events by reviewing contract and discussing with funeral director for clarification
- schedules internal resources including facility space, equipment, and staff
- contacts and schedules vendors communicating expectations, budget, and timeline
- manages services arrangements implementation per contractual agreements
- obtains and inspects vendor products and addresses issues
- communicates instructions to support staff for set-up, event work assignments, and clean-up
- sets-up arrangements and assists with event support
- available during events to resolve issues
- responsible for events meeting or exceeding family wishes
- performs event planning duties such as ordering memorabilia, coordinating electronic presentations, music, and drafting obituaries
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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