Event Operations Manager

North Las Vegas, NV, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee Discounts

Flexible work environment

Job Description

The FORMULA 1 HEINEKEN LAS VEGAS GRAND PRIX is a premier international motorsport event that has rapidly gained world-class status in just its first two years. Held annually, this thrilling three-day event draws a global audience eager to witness the world's most elite drivers and advanced racing cars speed through the iconic Las Vegas Strip. Speeds can approach 200 miles per hour, creating a breathtaking and high-octane spectacle that combines sport, entertainment, and the allure of Las Vegas itself.

Grand Prix Plaza, the event's central venue, is a versatile 29-acre complex designed to host private events year-round. This state-of-the-art facility houses the cutting-edge Las Vegas Grand Prix Pit Building and offers immersive experiences such as F1 Drive, F1X, and F1 HUB. It also features three private event spaces, making it a key destination for diverse activities beyond the Grand Prix race.

The Event Operations Manager plays a critical role in ensuring the seamless execution of operational programs for the Las Vegas Grand Prix. This position oversees several vital departments and vendor relationships, including Safety, Medical, Credentials, Access Control, CCTV, security, and staff communications, across all event venues. From managing the full vendor lifecycle—from initial request for proposals (RFPs) and contract negotiations through the actual event execution and subsequent reconciliation—this role demands strong operational expertise and vendor management skills.

Budget accountability is a fundamental responsibility of the Event Operations Manager, who collaborates with leadership to develop, manage, and forecast budgets across departments during the event cycle. They work with cross-functional teams to design and implement detailed venue and operation plans, ensuring all departments align to meet event goals effectively.

The role involves creating comprehensive policies and procedures to maintain high operational standards consistently across venues throughout the event lifecycle. The manager is also responsible for the development and execution of event safety and security operations, including risk assessments, incident response protocols, and vendor management. By managing detailed workback timelines, the Event Operations Manager ensures that all projects remain on track and aligned with overall event milestones.

This leadership position requires a proactive mindset, focusing on innovation and process improvements to streamline all event operations. Collaborating with various teams, the manager ensures the smooth, safe, and efficient operation of every aspect of the Grand Prix event. This career opportunity is ideal for a motivated self-starter with a passion for event management in a fast-paced, high-profile environment such as the world-famous Las Vegas Grand Prix.

Job Requirements

Minimum of 5 years of event or festival industry administrative experience
Proficient in MS Office products
Working knowledge of SmartSheet
Ability to prioritize and multi-task
Strong project management skills
Ability to manage budgets and vendor contracts
Excellent written and verbal communication skills
Ability to adapt and solve problems under pressure
Positive attitude and proactive work ethic
Attention to detail and accuracy

Job Qualifications

Minimum of 5 years of event or festival industry administrative experience
Motivated self-starter who thrives in a deadline-driven environment and has exceptional follow through skills
Highly organized with excellent written, verbal, and interpersonal communication skills
Ability to prioritize and multi-task in a fast-paced environment
Superior organizational and project management skills
Ability to adapt to unforeseen circumstances and pivot positively and proactively
Solid computer and database skills including proficiency in MS Office products and working knowledge of SmartSheet
Ability to track, manage and meet budget requirements
Effective communication skills with various audiences
Proactive problem-solving attitude
Flexibility to handle change and adapt with fresh ideas or innovative approaches
Strong attention to detail, accuracy, and completeness

Job Duties

Responsible for direct oversight and management of multiple operational departments including safety, medical, credentials, access control, CCTV, security and staff communications across all Las Vegas Grand Prix venues
Coordinates closely with multiple departments to ensure overall logistics are aligned on deliverables and that all operational areas are working in concert toward event goals
Accountable for RFP requests and for contracting with vendors and services as needed for all responsible departments
Works with leadership to develop and manage budgets across all responsible departments throughout the event cycle
Maintains monthly budget tracking for finance and forecasting
Works with various teams and departments to develop and implement detailed overall venue and event operation plans
Creates policies and procedures for all responsible departments to implement consistently across event venues ensuring operational standards are maintained
Oversees the development and execution of event safety and security operations including assessments, incident response procedures, and vendor management
Creates and manages department workback timelines to align with overall Event Operations milestones ensuring all projects have direction and stay on task
Identifies areas for process improvement and implements innovative solutions to streamline event operations
Collaborates with cross-functional teams to ensure the smooth, safe, and efficient execution of all event operational aspects