Event Operations Manager

Saint Marys College of California, established in 1863, is a distinguished residential institution located in the Moraga Valley, approximately 20 miles east of San Francisco. Rooted in the Catholic, Lasallian, and Liberal Arts traditions, the college enrolls over 3,000 undergraduate and graduate students. It combines liberal arts education with professional studies, embodying the mission inspired by the De La Salle Christian Brothers. Saint Marys College is renowned for its commitment to academic excellence, innovative approaches to education, and a responsive campus community. The college emphasizes shared inquiry, meaningful student engagement, diversity, leadership, and service as foundational pillars of its educational philosophy.

Saint Marys College values a collaborative work environment where every employee has a tangible impact on the institution and its student body. Staff members work closely across departments, fostering a culture of innovation and mission-driven decision making. Employees have a unique opportunity to influence the student experience directly and contribute to shaping the college’s future trajectory. The college promotes professional growth, community involvement, and a purposeful workplace where individuals can thrive personally and professionally.

The role of Event Operations Manager is vital within the college, housed under the Office of Meetings, Events, and Conference Services (MECS). This position provides critical operational leadership and coordination for a variety of internal and external events, meetings, and conferences. Reporting to the Facilities leadership, the Event Operations Manager is responsible for overseeing the logistical details that ensure all events are delivered effectively, safely, and efficiently.

The position requires managing event logistics, including physical setups like room configurations and technology needs, coordinating cross-functional service delivery, maintaining complex scheduling systems, and supervising student event staff. The Event Operations Manager exercises independent judgment within established policies and procedures and acts as a key operational liaison between MECS and various campus departments. This role ensures that events align with institutional standards and adhere to established financial parameters.

This role demands exceptional organizational skills, attention to detail, and the ability to manage multiple projects simultaneously. The Event Operations Manager also has oversight responsibilities for major institutional events such as Commencement, Orientation, and Reunion Weekend. They work with various stakeholders to prepare operational timelines, event reports, layouts, and checklists that support successful event execution.

Additionally, the Event Operations Manager plays a significant role in maintaining and improving scheduling systems such as AdAstra and CourseDog, vital tools for managing space assignments and event data accurately. The manager is also responsible for supervising student employees, providing necessary training, performance feedback, and ensuring adequate staffing coverage at events.

This position offers a dynamic and rewarding environment for individuals passionate about event management and who thrive in a collaborative, mission-oriented institutional setting. Candidates joining Saint Marys College as Event Operations Managers become key contributors to creating meaningful, seamless event experiences that enhance the campus community and its guests.