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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $64,877.00 - $101,701.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
educational assistance
Professional development opportunities
Campus facilities access
Job Description
Saint Marys College of California, established in 1863, is a distinguished residential institution located in the Moraga Valley, approximately 20 miles east of San Francisco. Rooted in the Catholic, Lasallian, and Liberal Arts traditions, the college enrolls over 3,000 undergraduate and graduate students. It combines liberal arts education with professional studies, embodying the mission inspired by the De La Salle Christian Brothers. Saint Marys College is renowned for its commitment to academic excellence, innovative approaches to education, and a responsive campus community. The college emphasizes shared inquiry, meaningful student engagement, diversity, leadership, and service as foundational pillars of its educational... Show More
Job Requirements
- Bachelor’s degree or equivalent experience
- experience in event planning and logistics coordination
- proficiency with event management and scheduling software
- strong communication skills
- leadership and team supervision experience
- ability to manage multiple projects simultaneously
- knowledge of budget management and financial controls
- availability to work flexible hours including event days
- commitment to the mission and values of Saint Mary’s College
Job Qualifications
- Bachelor’s degree or equivalent experience in event management or related field
- experience in coordinating events and managing logistics
- strong organizational and multitasking abilities
- excellent interpersonal and communication skills
- proficiency with event scheduling systems such as AdAstra or CourseDog
- leadership experience including supervising staff or student employees
- ability to make independent decisions within institutional policies
- knowledge of budgeting and financial oversight related to events
- familiarity with campus facilities and resources preferred
- ability to handle high-pressure situations and problem solve efficiently
Job Duties
- Oversee and coordinate logistical planning for internal campus events including room configurations technology requirements and service coordination
- review process and manage internal event requests according to MECS policies scheduling standards and space-use protocols
- develop and maintain daily event reports room layouts operational timelines and execution checklists
- provide on-site operational oversight for assigned events proactively resolving logistical issues and escalating important matters
- ensure internal stakeholders understand event-related costs service requirements and operational constraints
- coordinate approved logistics for external events conferences and programs ensuring compliance with college policies and operational standards
- manage external event requests documentation and schedules in alignment with MECS procedures
- monitor event execution to ensure service delivery and financial expectations are met
- identify operational risks or service issues and recommend adjustments to MECS leadership
- supervise contract employees assisting with external events and SODEXO bookings and assist in hiring as budgets allow
- support planning and execution of major institutional events including Commencement Orientation and Reunion Weekend
- maintain event scheduling systems ensuring accuracy and standardization of data and calendars
- serve as a functional resource for staff and student employees on system usage and procedures
- assign coordinate and oversee work of student employees supporting event operations providing training guidance and feedback
- monitor student staffing coverage and recommend adjustments
- serve as primary operational liaison between MECS and campus service departments
- prepare and distribute event information schedules and logistical details
- perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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