Event Operations Coordinator

The University of Dayton, a prominent educational institution guided by a Catholic and Marianist mission, is dedicated to fostering an inclusive and diverse community. The University actively promotes dignity, inclusion, and fairness in all aspects of its operations and strives to enrich its campus through diverse perspectives and equitable opportunities. In pursuit of these values, the University offers a dynamic and engaged work environment where collaboration and respect are fundamental. The Sustainment Outreach department, part of the Research Institute Staff category, operates within this inspiring academic setting, providing impactful contributions to research and innovation initiatives. The work type for this position is staff full time, requiring a commitment of at least 1500 hours annually, designed to support the University’s goals and contribute to its academic and community missions.

Hangar 01, situated at the Greene Towne Centre, is the central hub for the Air Force Rapid Sustainment Office (RSO), facilitating a collaborative and innovative environment dedicated to advancing technology, processes, and sustainment capabilities. This unique facility supports both the RSO and the University of Dayton Research Institute (UDRI) teams by coordinating and executing a broad spectrum of events that are vital to their mission success. The events hosted range from facility tours and distinguished visitor engagements to employee engagement functions, pitch days, demonstrations, and other mission-critical activities, primarily located at Hangar 01 but extending to other specialized venues like the Advanced Technology and Training Center (ATTC) and the Integrated Technology Operations Center (ITOC).

This full-time Staff position involves planning, organizing, and implementing diverse events of varying scales. The role requires developing event layouts, coordinating programming and demonstrations, managing vendors, communicating effectively with both internal and external stakeholders, tracking timelines, deliverables, and handling all event-related communications. The candidate will support day-of event logistics including setup and teardown, ensure smooth execution, and manage the facility calendar for Hangar 01. Success in this role depends heavily on attention to detail, organizational skills, adaptability, and the ability to work effectively in fast-paced environments with shifting priorities. The position necessitates a professional demeanor suitable for interacting with military, government, and academic guests. A strong candidate will be resourceful, deadline-driven, and possess excellent interpersonal and communication skills to collaborate across diverse teams and engage individuals at all organizational levels, including senior leadership and external stakeholders. Due to federal research contract requirements, U.S. citizenship is mandatory for all candidates applying for this position.