Event Operations Coordinator

The Alliance is a dynamic and comprehensive community center dedicated to providing diverse cultural, recreational, and educational programs to individuals and families of all backgrounds. As a prominent non-profit organization, the Alliance fosters community engagement and enrichment through its varied facilities and event spaces, including the Dwares JCC. Focused on creating welcoming environments, the Alliance supports both internal programming and external rentals, offering flexible spaces that accommodate a wide range of activities from birthday celebrations to large organizational events. The organization values service and operational excellence, leveraging experienced staff to coordinate events smoothly, ensuring that every gathering is memorable and well-managed.

The role of Event Operations Coordinator at the Alliance is vital for bridging event and rental coordination needs. This position functions as the primary liaison for both internal staff and external clients, orchestrating the details that ensure seamless event execution. This full-time role demands a dedicated and organized professional comfortable juggling client-facing interactions and logistical planning. The Event Operations Coordinator manages the full rental lifecycle including inquiry intake, space consultation, contract management, and payment tracking. They serve as the main point of contact for external vendors such as caterers, AV providers, and decorators, ensuring compliance with organizational standards including insurance, health, legal, and kashrut requirements. Equally important, the coordinator partners with internal departments to plan key community events, collaborating closely with senior leadership to define roles, timelines, and responsibilities.

In addition to event and vendor coordination, the Event Operations Coordinator oversees supply management, budget reconciliation, and operational communications between clients, event planners, and facilities teams. This role requires proactive issue resolution, including coordinating security needs for special events. The coordinator also supports marketing efforts for rental spaces, assisting prospective clients with consultations and providing clear, user-friendly materials and technological support to ensure a smooth client experience. This position offers a unique opportunity to contribute to the vibrant programming and facility utilization of the Alliance, enhancing the organization's mission to strengthen community ties through exceptional event coordination and operational support. The successful candidate will bring a service-oriented mindset, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.