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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $45,000.00 - $55,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Busy and dynamic work environment
Professional development opportunities
Employee Discounts
Job Description
The Alliance is a multifaceted community-focused organization dedicated to providing a vibrant range of social, cultural, educational, and recreational activities for its members and the broader community. The Alliance operates a variety of facilities that host numerous events, rentals, and community programs, positioning itself as a hub for inclusive engagement and interaction. Known for its commitment to excellence and community enrichment, the Alliance continuously seeks to create dynamic and seamless experiences for both internal stakeholders and external clients.
The Event Operations Coordinator role at the Alliance is pivotal in ensuring the smooth orchestration of both event and rental coordination. T... Show More
The Event Operations Coordinator role at the Alliance is pivotal in ensuring the smooth orchestration of both event and rental coordination. T... Show More
Job Requirements
- high school diploma or equivalent
- minimum of 2 years experience in event coordination or rental management
- ability to manage multiple tasks efficiently
- excellent verbal and written communication skills
- capability to work under pressure and meet deadlines
- strong interpersonal skills
- proficiency in using scheduling software and Microsoft Office
- understanding of facility rental compliance standards including insurance and health regulations
- ability to liaise effectively with vendors and clients
- detail-oriented approach
Job Qualifications
- high school diploma or equivalent
- experience in event coordination or rental management
- strong organizational and multitasking skills
- excellent communication and interpersonal skills
- ability to work collaboratively with internal and external stakeholders
- knowledge of event logistics and vendor management
- proficiency with scheduling and calendar management
- understanding of insurance legal health and Kashrut compliance requirements
- experience managing budgets and tracking expenses
- customer service oriented mindset
- basic technology proficiency
- problem-solving skills
Job Duties
- serve as primary point of contact for external rental inquiries including birthday parties organizational events recurring program rentals tenants and community gatherings
- manage full rental lifecycle including intake space consultation contract negotiation execution deposit and payment tracking and renewal management
- coordinate with building calendar team to confirm space availability prevent scheduling conflicts and sequence reservations
- collect and maintain certificates of insurance and ensure compliance with insurance legal health and Kashrut requirements
- review market fee structure rental guidelines and recommend adjustments
- act as facility liaison for external vendors including caterers AV providers photographers decorators entertainment party planners
- coordinate vendor arrival times facility access setup load-in load-out logistics
- ensure client-selected vendors meet insurance Kashrut and facility compliance standards
- serve as key planning partner for internal events including development events Aquatics banquets Day at the J and other programs
- conduct event intake establish timelines and define roles and responsibilities
- manage day-of issues and coordinate security deployment as needed
- manage inventory of reusable event supplies prioritizing reuse
- track event budgets reconcile costs and flag variances
- serve as operational link between clients planners and Facilities and building calendar teams
- coordinate logistics with Facilities and Housekeeping for room setup breakdown turnovers and event-day support
- work with Branding Department to market rental spaces and provide space consultations
- conduct post-event evaluations and report outcomes
- develop user-friendly reference guides and how-to materials
- respond to client technology questions in partnership with IT providers
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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