Event Operations Coordinator

HighLevel is a leading AI-powered business operating system designed to empower agencies, entrepreneurs, and small-to-medium businesses (SMBs) with the infrastructure they need to build, automate, and scale their operations efficiently. Established as a pivotal platform in the business technology ecosystem, HighLevel serves a global clientele across more than 150 countries. The company’s technology supports SMBs by centralizing crucial business functions such as conversations, automation, and intelligence into one robust system. This consolidation simplifies workflows, speeds up execution times, and reduces operational complexity, enabling customers to focus more on growth and customer engagement. HighLevel’s platform boasts impressive performance metrics, including powering over 4 billion API hits and processing 2.5 billion messaging events daily. With a distributed data capacity of 250 terabytes, over 250 microservices, and support for more than a million domain names, its infrastructure is built for resilience, scalability, and long-term sustainability.

HighLevel operates as a global, remote-first organization with a diverse team of over 2,000 members spread across more than 10 countries. The company culture is built on principles of speed, ownership, clarity, and initiative, where ambitious professionals have the freedom to innovate and build systems that impact millions of businesses worldwide. The company prides itself on fostering a collaborative and inclusive environment where ideas are celebrated, and employee wellbeing is prioritized regardless of geographical location.

The role offered at HighLevel is an integral operational and logistical position based out of the Dallas office that focuses on supporting the efficient execution of events, inventory management, swag coordination, and internal team logistics. The ideal candidate will bring a highly organized, detail-oriented mindset coupled with a strong sense of ownership and a proactive attitude suitable for a fast-paced, dynamic environment. Responsibilities include maintaining and tracking event kits and swag inventory, managing the flow of event materials, coordinating travel logistics including international travel adherence and documentation, supporting customer recognition programs, and contributing to the company’s vibrant internal culture through logistical support for events and celebrations.

This position is vital in ensuring operational excellence behind the scenes, supporting multiple teams including marketing, operations, communications, and People Ops. The candidate will engage not only in routine inventory and office coordination tasks but also handle budget tracking, vendor management, and customer award processes. Strong skills in communication, collaboration, and project management with proficiency in tools like Google Workspace, ClickUp, and spreadsheets are key to success in this role.

HighLevel offers a dynamic work environment that combines in-person presence at the Dallas office with the flexibility to support virtual team collaboration. This role requires availability during US Central Standard Time business hours, emphasizing the importance of cross-departmental teamwork and supporting global initiatives with a consistent, solution-oriented approach. As part of a thriving global team, this opportunity provides a platform for personal growth, professional development, and meaningful contribution to a company that transforms the way SMBs operate and grow.