Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $20.00 - $27.00
Benefits
Health Insurance
Dental Insurance
Paid Time Off
competitive hourly wage
Professional development opportunities
team environment
Employee Discounts
Job Description
Vet Life is a dynamic organization dedicated to supporting the veterinary community through various services and events designed to foster professional growth and networking opportunities. Known for its commitment to excellence and innovation, Vet Life specializes in hosting large-scale corporate conventions and events that bring together industry leaders, practitioners, and enthusiasts from across the veterinary field. These events are pivotal in creating educational platforms, building professional relationships, and promoting advancements within the industry.
The company is currently seeking a detail-oriented Event Operations Coordinator to support the planning and execution of its 2026 Corporate Convention. This position is an exceptional opportunity for a proactive professional who thrives in fast-paced, high-energy environments and enjoys managing complex event logistics. The Event Operations Coordinator will play a critical role in ensuring the smooth operation of the corporate convention by overseeing vendor coordination, managing event logistics, and supporting promotional activities. The position is hourly, offering competitive pay ranging from $20.00 to $27.00 per hour, reflecting the importance and responsibility of this role in the event’s success.
The Coordinator will be deeply involved from the initial planning stages through the on-site execution of the event, ensuring every detail aligns with Vet Life’s standards for quality and guest experience. By collaborating closely with clients and internal teams, the Coordinator will help secure venues, negotiate contracts, and coordinate catering and entertainment, ensuring all logistics are carefully managed. Budget management will also be an essential function, as the Coordinator will track expenses and identify opportunities to enhance event offerings through upselling or added amenities.
This role requires a professional with proven experience in event planning or operations management, particularly within hospitality, hotel, restaurant, or fundraising contexts. The successful candidate will demonstrate strong negotiation skills, marketing savvy, and exceptional customer service, ensuring all aspects of the event contribute to a memorable and engaging experience for attendees. Being able to develop detailed timelines, troubleshoot on-site issues efficiently, and maintain clear communication with all stakeholders is essential to the role’s success.
Working as an Event Operations Coordinator at Vet Life means becoming an integral part of a passionate team dedicated to creating extraordinary experiences that exceed expectations. If you are driven by meticulous planning, innovative execution, and a commitment to exceptional service, this role at Vet Life offers a rewarding career path in event management within a respected veterinary community-focused company.
The company is currently seeking a detail-oriented Event Operations Coordinator to support the planning and execution of its 2026 Corporate Convention. This position is an exceptional opportunity for a proactive professional who thrives in fast-paced, high-energy environments and enjoys managing complex event logistics. The Event Operations Coordinator will play a critical role in ensuring the smooth operation of the corporate convention by overseeing vendor coordination, managing event logistics, and supporting promotional activities. The position is hourly, offering competitive pay ranging from $20.00 to $27.00 per hour, reflecting the importance and responsibility of this role in the event’s success.
The Coordinator will be deeply involved from the initial planning stages through the on-site execution of the event, ensuring every detail aligns with Vet Life’s standards for quality and guest experience. By collaborating closely with clients and internal teams, the Coordinator will help secure venues, negotiate contracts, and coordinate catering and entertainment, ensuring all logistics are carefully managed. Budget management will also be an essential function, as the Coordinator will track expenses and identify opportunities to enhance event offerings through upselling or added amenities.
This role requires a professional with proven experience in event planning or operations management, particularly within hospitality, hotel, restaurant, or fundraising contexts. The successful candidate will demonstrate strong negotiation skills, marketing savvy, and exceptional customer service, ensuring all aspects of the event contribute to a memorable and engaging experience for attendees. Being able to develop detailed timelines, troubleshoot on-site issues efficiently, and maintain clear communication with all stakeholders is essential to the role’s success.
Working as an Event Operations Coordinator at Vet Life means becoming an integral part of a passionate team dedicated to creating extraordinary experiences that exceed expectations. If you are driven by meticulous planning, innovative execution, and a commitment to exceptional service, this role at Vet Life offers a rewarding career path in event management within a respected veterinary community-focused company.
Job Requirements
- Event planning experience of at least one year
- Ability to work in person
- Strong communication skills
- Detail-oriented with excellent organizational abilities
- Ability to negotiate contracts
- Familiarity with budgeting and financial management
- Capacity to manage multiple tasks under pressure
- Prior experience in hospitality or related fields preferred
Job Qualifications
- Proven experience in event planning or operations management within hospitality hotel restaurant or fundraising environments
- Strong negotiation skills with ability to secure favorable contracts and vendor agreements
- Excellent marketing acumen with experience in event marketing strategies
- Demonstrated ability in upselling services or products to maximize revenue opportunities
- Exceptional customer service skills focused on guest satisfaction and hospitality
- Effective time management skills with ability to prioritize tasks in fast-paced environments
- Familiarity with budgeting processes and experience managing event financials
- Strong communication and organizational skills
- Previous banquet or catering experience highly desirable hotel or restaurant background a plus
Job Duties
- Collaborate with clients and internal teams to plan and coordinate all event aspects including venue selection catering entertainment and logistics
- Negotiate contracts with vendors venues caterers and suppliers to secure favorable terms and value
- Oversee event marketing efforts to promote events and increase attendance and engagement
- Manage budgets by tracking expenses controlling costs and upselling additional services or amenities
- Coordinate with catering teams banquet staff and hospitality providers to ensure smooth service delivery
- Develop detailed timelines and checklists to ensure execution on schedule with high guest service standards
- Handle on-site operations including setup troubleshooting and ensuring safety protocols
- Maintain clear communication with clients vendors and team members throughout planning
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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