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Event Manager at Meso Scale Discovery Silver Spring, MD
Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Travel reimbursement
Employee Discounts
Job Description
Our company is a dynamic, forward-thinking organization specializing in delivering high-impact marketing events, including tradeshows, conferences, VIP customer engagements, and large-scale annual sales meetings. We operate within a corporate environment where innovation, meticulous planning, and seamless execution are at the core of our marketing strategy. As a key player in our industry, we prioritize brand consistency and customer engagement while fostering a collaborative relationship across marketing, sales, and product teams, both locally and internationally.
The role of the Events Manager is vital to our company's success in maximizing brand exposure and driving business growth through expertly coordinated events. This pos... Show More
The role of the Events Manager is vital to our company's success in maximizing brand exposure and driving business growth through expertly coordinated events. This pos... Show More
Job Requirements
- Bachelor's degree in marketing, events management, or business administration
- minimum 5 years of experience in a corporate environment
- tradeshow management experience
- ability to manage multiple project calendars and event details
- experience in budget preparation and tracking
- skills in print production coordination and collateral management
- strong organizational and problem-solving skills
- proficiency in MS Office including advanced Excel
- excellent communication and interpersonal skills
- ability to work under tight deadlines
- capability to travel including overnight stays and work outside normal business hours
- ability to lift up to 40 lbs
- ability to work in a traditional office environment and variable conditions during travel
Job Qualifications
- Bachelor's degree in marketing, events management, or business administration
- minimum 5 years of experience in a corporate environment
- proven tradeshow management experience
- experience managing multiple project calendars and event details
- expertise in preparing, managing, and tracking budgets
- experience coordinating print production and collateral management
- strong organizational and project management skills
- excellent oral and written communication skills
- proficiency with MS Office and advanced Excel skills
- demonstrated ability to produce comprehensive trade show plans and reports
- ability to work effectively in a fast-paced environment
- experience working collaboratively with cross-functional teams
Job Duties
- Develop and manage comprehensive project timelines and event checklists for large-scale conferences that serve as the primary liaison and coordination point for North American and international teams
- lead end-to-end tradeshow planning and execution including securing booth logistics quotes and vendor proposals and processing conference agreements
- identify and manage event-related vendors including negotiating pricing and processing agreements and invoices
- develop and manage event budgets and forecasts including tracking expenses and preparing monthly reporting summaries with recommended changes for future events
- coordinate all booth logistics including renewal booth storage and logistic agreements and manage vendor coordination such as AV, electrical, furnishings, and labor
- ensure timely delivery of all marketing materials, signage, collateral, and promotional items and oversee print production of collateral and giveaways working closely with Marketing and Creative Design teams
- fulfill brochures requests from SFDC to field sales reps and maintain print inventory of collateral
- support field sales representatives for tabletop exhibits including roller banners and table drapes
- source sustainable brand promotional items and reorder promotional giveaways for tradeshows, prospects, and customer/VIP meetings
- support customer briefings and experience center initiatives
- process and track vendor contracts, invoices, and payments while maintaining organized documentation
- serve as the marketing document approval system administrator coordinating and distributing final approved documents between Marketing and Creative teams
- prepare and distribute management-level post-event summary reports
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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