Event Manager

San Antonio, TX, USA|

Job Overview

Compensation

Salary

Range $40,800.00 - $68,100.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

flexible schedule

Travel reimbursement

Job Description

Creek Technologies is a forward-thinking technology company dedicated to providing innovative solutions and services that empower government agencies and organizations to achieve their mission objectives effectively. With a strong emphasis on homeland security and public safety, Creek Technologies partners with federal, state, and local entities to deliver cutting-edge programs that enhance leadership capabilities and operational readiness. Known for its commitment to quality and excellence, the company fosters a collaborative environment emphasizing diversity, inclusion, and continuous improvement. Creek Technologies is particularly recognized for its role in supporting executive education programs that target key leaders in homeland security, emergency management, and related fields, ensuring these professionals are equipped to face evolving challenges in an increasingly complex security landscape.

The Event Manager position at Creek Technologies is a vital role within the Center for Homeland Defense and Security (CHDS) Executive Education Program. This full-time position is responsible for comprehensive management of executive education events, from the initial stages of planning and coordination through to the flawless on-site execution and final program closeout, including financial reconciliation. As the primary coordinator for various logistical and operational aspects, the Event Manager ensures the delivery of top-tier executive education experiences while maintaining compliance with both organizational standards and federal regulations.

The ideal candidate is an experienced professional with at least three years of hands-on experience managing multiple complex events concurrently. They will excel in project management, budget oversight, vendor relations, and stakeholder communications, and will work closely with internal teams, government officials, external vendors, and program participants. Responsibilities include coordinating venue selection, lodging, catering, audiovisual services, transportation, participant registration, and other key event support logistics. The Event Manager also handles important financial tasks such as budget preparation, monitoring expenses, and processing invoices in line with company policies.

In addition to operational excellence, the role demands strong communication skills to liaise effectively with senior government officials, executives, and various partners involved in the program. The individual must be proactive, detail-oriented, and able to anticipate challenges while exercising sound judgment and problem-solving independently with minimal supervision.

Proficiency with Microsoft Office 365 applications and the capacity to quickly master various registration and event management systems is essential. The position requires U.S. citizenship and the ability to obtain and maintain necessary background clearances. Travel within the United States is expected by the nature of event execution.

Creek Technologies values diversity and encourages applicants from all backgrounds to apply, recognizing the importance of diverse experiences in fostering innovation and excellence. The company is committed to providing reasonable accommodations throughout the application and interview process. Join Creek Technologies as an Event Manager to contribute to influential programs that strengthen national homeland security leadership through exceptional event management and coordination.

Job Requirements

Minimum of three years experience managing professional conferences, executive meetings, training events, educational programs, or large-scale events from planning through completion
Demonstrated ability to manage multiple concurrent projects with competing priorities and deadlines
Experience coordinating venues, vendors, contracts, budgets, participant logistics, travel arrangements, and on-site event operations
Strong organizational and project management skills with exceptional attention to detail
Excellent written and verbal communication skills to interact professionally with government officials, executives, and external partners
Ability to anticipate challenges, exercise sound judgment, and solve problems independently
Proficiency with Microsoft Office 365 applications
Ability to quickly learn registration platforms, event management systems, and content management systems
U.S. citizenship and ability to obtain/maintain required background clearances
Ability and willingness to travel throughout the United States as needed
Bachelor’s degree in relevant field or equivalent experience
Professional certifications related to project or event management are desirable

Job Qualifications

Minimum of three years of experience managing professional conferences, executive meetings, training events, educational programs, or similar large-scale events from planning through completion
Demonstrated experience managing multiple concurrent projects with competing priorities and deadlines
Experience coordinating venues, vendors, contracts, budgets, participant logistics, travel arrangements, and on-site event operations
Strong organizational, project management, and time management skills with exceptional attention to detail
Excellent written and verbal communication skills with the ability to interact professionally with senior government officials, executives, customers, and external partners
Ability to anticipate challenges, exercise sound judgment, solve problems independently, and work with minimal supervision
Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams
Ability to quickly learn registration platforms, event management systems, content management systems, and collaboration tools
U.S. citizenship and the ability to obtain and maintain any required background investigation, installation access, or security requirements
Ability and willingness to travel throughout the United States as required
Bachelor’s degree in Business Administration, Hospitality Management, Event Management, Communications, Public Administration, Marketing, Project Management, or a related field
Equivalent combinations of education, professional training, and directly related experience may be considered in lieu of a bachelor’s degree
Professional certifications related to project management, event management, meeting planning, or hospitality management are desirable
Experience supporting Department of Defense, Federal Government, higher education, homeland security, or executive education programs
Experience managing executive-level conferences, seminars, symposiums, or leadership development programs
Knowledge of federal travel regulations, government procurement processes, and expense reconciliation procedures
Experience using WordPress or other content management systems
Experience supporting senior government officials, elected officials, military leaders, or executive audiences
Project Management certification (CAPM, PMP, or equivalent) is preferred

Job Duties

Manage an assigned portfolio of executive education programs from planning through on-site execution and post-event closeout
Develop and maintain project schedules, planning timelines, and event documentation to ensure milestones and deliverables are completed on time
Coordinate with CHDS Program Leads to understand program objectives and operational requirements for successful program delivery
Serve as the primary point of contact for assigned programs, coordinating with CHDS staff, government agencies, vendors, speakers, participants, and partner organizations
Research, evaluate, and coordinate venues, lodging, catering, audiovisual services, transportation, and other event support requirements
Support procurement activities by coordinating vendor agreements, purchasing documentation, and contract administration in accordance with Creek Technologies and CHDS policies
Develop, monitor, and reconcile program budgets, travel expenses, invoices, and financial documentation
Coordinate participant registration, travel arrangements, lodging, itineraries, accessibility accommodations, and event communications
Prepare, review, and distribute agendas, presentations, participant materials, signage, surveys, name badges, and other program documentation
Lead on-site event operations, including registration, venue setup, audiovisual coordination, schedule management, and issue resolution
Maintain accurate records within registration systems, event management platforms, databases, and shared documentation repositories
Support website updates, digital event content, reporting requirements, and continuous process improvement initiatives
Collaborate with internal teams to ensure successful program execution and exceptional customer service
Perform other duties as assigned