Event Manager

The Mitchell Thorp Foundation is a dedicated nonprofit organization committed to providing critical financial, emotional, and resource support to families whose children are battling cancer, rare diseases, and other critical medical conditions. Focused on alleviating the often overwhelming burdens faced by these families, the foundation organizes events and initiatives that build a powerful community of support and hope. Their mission is deeply rooted in compassion, advocacy, and tangible assistance, ensuring that families receive the help they need during their most challenging times. As a nonprofit, the foundation relies heavily on the engagement and generosity of donors, supporters, volunteers, and community partners, making events a cornerstone of their fundraising and outreach efforts.

The role of Events Manager at the Mitchell Thorp Foundation is an exciting and impactful position central to advancing the foundation's mission. Reporting directly to the Chief Executive Officer and Executive Director, the Events Manager is responsible for the end-to-end planning and execution of all organizational events. These events include signature fundraisers such as the Annual Par for a Purpose Golf Tournament, the Annual Warrior Spirit 5K & Family Festival, Annual Gala, Hope Basket Drive, Holiday Toy Drive, and other mission-driven activities that engage the community and inspire donor participation. The Events Manager ensures that every event is meticulously planned, delivering exceptional experiences that resonate with donors, families, community partners, and supporters.

This full-time position involves a dynamic mix of strategic planning, logistics management, team collaboration, and leadership. During the initial three-month onboarding period, the Events Manager will work five days per week in the office, with the option to work from home on Fridays thereafter except during events. The salary range for this position is $68,000 to $72,000 annually, based on experience. The role requires flexibility to work evenings and weekends as needed for events, a valid driver’s license, reliable transportation, and willingness to travel locally.

Key responsibilities of the Events Manager include developing detailed project plans, timelines, and run-of-show documents to ensure flawless event execution. They oversee all logistical components such as venues, vendors, contracts, staffing, setup, and breakdown. Negotiating vendor contracts with an eye toward quality, creativity, and cost-effectiveness is a crucial part of the job. The role also involves close collaboration with executive leadership, staff, volunteers, and vendors to foster a seamless, efficient workflow.

Beyond event coordination, the Events Manager manages budgets, tracks expenses and revenue, reconciles invoices with accounting, and maintains organized inventories of event materials and promotional items. They create and manage both short- and long-term event calendars while resolving scheduling conflicts proactively to guarantee smooth operations. Post-event evaluations and reporting are conducted to identify opportunities for continuous improvement, enhancing efficiency and engagement for future events.

This role demands a detail-oriented, proactive, and solutions-focused professional with strong organizational, communication, and interpersonal skills. The ideal candidate will bring a minimum of three years of event planning or management experience, preferably within the nonprofit sector, along with proficiency in Microsoft Office and familiarity with event software or CRM systems. They must be passionate about the foundation’s mission and committed to making a meaningful difference in the lives of vulnerable families.

Working at the Mitchell Thorp Foundation offers more than just a job – it offers a chance to contribute to impactful, meaningful work that directly influences families in desperate need. Employees benefit from health insurance, paid time off, opportunities for professional growth, a collaborative and mission-driven team environment, flexible scheduling outside of event commitments, and mileage reimbursement for work-related travel. The foundation values its team and strives to provide a supportive workplace where creativity, dedication, and compassion are celebrated.

Joining the Mitchell Thorp Foundation as an Events Manager means being part of a cause that brings hope and support to families facing unimaginable challenges. Your work will not only raise critical funds but also build a community united by empathy and commitment. This is a unique opportunity to apply your event management skills in a role that offers both professional growth and profound personal fulfillment.