Event Manager

Little Rock, AR, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $55,300.00 - $102,700.00

Work Schedule

Flexible

Benefits

Health Insurance

Dental Insurance

retirement programs

Parental leave

Adoption assistance

Wellbeing resources

Travel perks

Job Description

Amex GBT, also known as American Express Global Business Travel, is a leading travel management company dedicated to delivering innovative and sustainable travel solutions. The organization prides itself on fostering an inclusive and collaborative culture where colleagues find inspiration in the transformative power of travel. Amex GBT supports its employees in achieving success through a strong commitment to diversity, inclusion, and professional development, ensuring that every team member's voice is valued and heard. As a global player in the corporate travel industry, Amex GBT serves a wide range of clients with customized travel programs designed to meet the evolving needs of businesses worldwide.

The role being offered is integral to the success of corporate meetings, events, tradeshows, and exhibitions. As a meeting and tradeshow coordinator, the successful candidate will serve as the primary liaison and program leader for all assigned activities. This dynamic position combines project management, vendor relations, financial oversight, and onsite event coordination, providing a comprehensive experience in the meetings and events industry. Responsibilities encompass the entire lifecycle of event planning from post-contract execution through final billing and reconciliation. The candidate will lead program logistics, including booth design and space management, ensuring seamless coordination with internal teams and external suppliers.

Additionally, this role requires strong negotiation skills to manage contracts with suppliers such as general service contractors, exhibit houses, freight forwarders, and specialty vendors. Close collaboration with creative teams and support departments is essential to produce exemplary program materials that align with brand standards. The coordinator will also supervise and monitor program budgets, conduct regular status meetings to ensure objectives are met, and provide real-time problem resolution during events. The role demands frequent communication and partnership with accounting teams to complete final invoicing and financial reconciliation.

Amex GBT offers a competitive salary range in the US, from $55,300 to $102,700, commensurate with experience, skills, and work location. Moreover, the company emphasizes continuous improvement and professional growth, encouraging the evaluation of program outcomes to enhance future performance. This position is based in the United States and involves domestic and international travel for site inspections and program operations. The company promotes flexibility, offers opportunities for career development, and supports a work-life balance to ensure employees find their happy medium at Amex GBT.

Job Requirements

3+ years of meeting planning experience
experience in tradeshow and exhibition management
familiarity with attendee registration platforms such as Cvent
intermediate proficiency in Microsoft Word and Excel
CMP or CEM certification preferred
strong communication skills
ability to manage multiple projects and deadlines
flexibility to adapt to changing priorities
strong analytical and financial skills
ability to travel domestically and internationally

Job Qualifications

3+ years of meeting planning experience, preferably including tradeshow and exhibition management, with a strong background supporting incentive, VIP, or C-level programs
experience with trade show coordination covering booth layout, general service contractor collaboration, and managing exhibitor support
experience with meeting industry technology, including attendee registration platforms (Cvent) and tradeshow management tools
intermediate proficiency in Microsoft Word and Excel
CMP or CEM (Certified in Exhibition Management) designation preferred
strong oral and written communication skills, with the ability to present professionally to all levels of management and stakeholders
able to manage and prioritize multiple projects and deadlines in a fast-paced environment
able to adapt to changing priorities and program requirements with flexibility
strong analytical and financial management skills, including budget tracking and forecasting
able to travel domestically and internationally in support of site inspections and program operations

Job Duties

serve as the primary liaison for assigned corporate meetings, events, tradeshows, and exhibitions - handling all aspects from post-contract execution through final billing
lead program planning and logistics including booth design, space selection, floor plan coordination, electrical/AV requirements, and exhibitor services
lead supplier and vendor relationships including general service contractors, exhibit houses, freight forwarders, and specialty vendors
negotiate and manage supplier contracts, ensuring terms and conditions are accurate, legally protective, and monitored for attrition and cancellation achievements
collaborate with internal stakeholders, creative teams, and support departments to produce program materials including booth graphics, signage, and branded collateral
supervise program budgets, track expenses, audit billing for accuracy, and communicate financial updates - including tradeshow-specific costs such as drayage, labor, utilities, and booth space
conduct regular status meetings from pre-launch through program completion, ensuring objectives are met and issues are resolved in real time
provide on-site tradeshow management including staff coordination, troubleshooting, and problem resolution
partner with accounting to complete final billing, reconciliation, and consolidated invoicing
evaluate program outcomes and find opportunities for continuous improvement