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Job Overview
Employment Type
Full-time
Part-time
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Night Shifts
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Disability insurance
accident insurance
Company matched 401K
Paid Time Off
Free parking
Job Description
LEGENDS GLOBAL is a leader in privately managed public assembly facilities, renowned for delivering exceptional event experiences across major venues. Located in the heart of the Greater Pittsburgh area, the company manages some of the region's most prestigious facilities, including the David L. Lawrence Convention Center. LEGENDS GLOBAL proudly hosts a diverse range of high-profile events such as annual conventions, sporting events, public shows, celebrity galas, and other distinguished gatherings, creating unforgettable moments for attendees and clients alike. Through innovation, dedication, and expert event management, LEGENDS GLOBAL continues to set the standard for excellence in event coordination and facility management.\n\nThe... Show More
Job Requirements
- Bachelor’s degree in hospitality, event planning, sports management, or related field
- Two years experience in operation and execution of conventions and trade shows with attendance over 5k
- Experience working with unions such as audio visual, stage hands, production, and set up staff
- Ability to effectively manage many conflicting priorities at one time
- Demonstrate ability to lead
- Excellent verbal, written communication, and organizational skills
- Self-motivated and capable of working independently or in interdisciplinary teams
- Professional presentation, appearance, and work ethic
- Computer knowledge includes word, excel, Microsoft outlook, Ungerboeck, and Social Tables
- Ability to work flexible hours including nights, weekends, and holidays as events dictate
- Ability to stand for two or more hours and walk up to 10 miles on event days
Job Qualifications
- Two years experience in the operation and execution of conventions and/or trade shows with attendance over 5,000
- Bachelor’s degree in hospitality, event planning, sports management, or related field
- Experience working with unions such as audio visual, stage hands, production, and set up staff
- Ability to effectively manage many conflicting priorities simultaneously
- Demonstrate ability to lead
- Excellent verbal, written communication, and organizational skills
- Self-motivated and capable of working independently or in interdisciplinary teams
- Professional presentation, appearance, and work ethic
- Proficiency in word, excel, Microsoft outlook, Ungerboeck, and Social Tables
Job Duties
- Advise, guide, counsel, and meet with assigned clients regarding all event details and logistics
- Gather and organize all information pertinent to the event such as agenda, meeting room requirements, labor needs, electrical needs, security needs
- Respond to client inquiries by providing information or directing inquiry to appropriate internal department
- Advise clients and service partners on operational procedures, policies, rules, regulations, and deadlines of the facility
- Quote prices for operational and labor services not specified in the Event License Agreement
- Provide clear, concise, and timely communication of detailed requirements to operational departments
- Process last minute changes requested by clients and alert internal departments and/or service contractors as necessary
- Be present during the execution of the event and serve as manager on duty as required
- Coordinate with finance on invoicing of events
- Prepare and distribute event documents detailing all information required for event execution
- Maintain documentation of contracts and correspondence related to definite sales accounts
- Accurately input and update all information pertinent to definite sales accounts into the computer
- Prepare room diagrams for event functions
- Prepare, review, and complete final event settlements and handle inquiries regarding settlements
- Meet with internal departments to discuss event requirements
- Hold pre-event meetings with clients and internal departments to review event requirements and logistics
- Attend departmental meetings as required
- Perform related duties as assigned by the Director of Event Services
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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