Event Manager

Naperville, IL, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

Professional development opportunities

Employee Discounts

Travel reimbursement

Job Description

Game Day USA, a division of Athletx Sports Group, is a distinguished leader in organizing baseball and softball events across the United States. Based in Naperville, Illinois, Game Day USA has established itself as a premier sports event production company with a national reach. The company successfully produces over 125 team and individual events annually, impacting more than 5,000 teams and over 60,000 players each year. With a commitment to excellence and a strong focus on sports event management, Game Day USA continues to set high standards in the sports event industry through innovative event production and superior customer engagement.

The Event Manager position at Game Day USA is a dynamic role designed for a highly organized and self-motivated individual who thrives in fast-paced environments. This role encompasses full-cycle event planning and execution, from coordinating logistics and managing sales processes to overseeing event setup and staff coordination. The ideal candidate will have a passion for sports and may benefit from prior experience in sports-related event management. They will play a critical role in maintaining and growing the company’s reputation by delivering well-managed and smoothly executed events.

The Event Manager will be entrusted with managing internal sales processes for team and individual events using the company’s CRM system. Key responsibilities include achieving sales objectives, developing customer engagement through social media, particularly on Facebook, and collaborating with the marketing and media teams to create effective event marketing materials. This role also requires strong leadership for event staff recruitment, communication, and logistical management, including hotel and travel arrangements. Budget management before and after events is crucial to ensure financial accountability and event success.

On event days, the Event Manager will oversee event setup and breakdown, managing logistics such as unloading and loading equipment, placing event supplies, and setting up merchandise. The position demands excellent teamwork and communication skills to coordinate efforts across multiple departments and external partners. Additionally, some travel is required to attend and assist with events throughout the year.

This position is suitable for candidates who are adept at multitasking, prioritizing tasks effectively, and adapting to various internal company styles and situations. Candidates should bring a customer-oriented mindset with a positive attitude and the initiative to solve problems proactively. Proficiency in basic computer technology, including Microsoft Office and G Suite, is essential to support the daily activities of the role.

Game Day USA values education and experience, seeking candidates who preferably hold a bachelor’s degree in business communications, sports administration, marketing, or management. While 1-2 years of related work experience is preferred, it is not mandatory, providing an opportunity for driven individuals eager to grow their careers in sports event management.

Job Requirements

Bachelor’s degree from a four-year college with a degree in business communications, sports administration, marketing or management preferred
1-2 years of related work experience or training preferred but not mandatory
Strong organizational skills and attention to detail
Excellent communication, active listening and problem-resolution skills
Ability to work cooperatively as a member of a team as well as independently
Customer-oriented approach with a positive “can do” attitude
Ability to adapt to all internal company styles and multi-task in a fast-paced environment
Prioritization skills
Basic computer technology proficiency
Willingness to travel occasionally

Job Qualifications

Bachelor’s degree in business communications, sports administration, marketing or management preferred
1-2 years of related work experience or training preferred but not mandatory
Strong organizational skills and attention to detail
Excellent communication, active listening and problem-resolution skills
Ability to work cooperatively as a member of a team as well as independently
Customer-oriented approach with a positive attitude
Basic computer technology proficiency including Microsoft Office and G Suite

Job Duties

Manage the internal sales process for team and individual events through daily management of the CRM system
Meet established sales objectives by presenting customers with the event(s) responsible for selling
Create, maintain, and utilize a professional Facebook account to engage directly with customers regularly
Assist in the development of new ways of growing leads, opportunities, and customers
Work with the marketing/media team to produce event marketing material for each event brand necessary to meet and exceed sales objectives
Assist with event staff recruitment, application, and communication
Manage staff and personnel hotel and travel arrangements
Manage pre-event and post-event budgets for each event
Direct event setup and breakdown of events including unloading/loading of trucks and trailers as necessary, placement of event equipment and supplies, setup of merchandise, etc.
Coordinate with all team members to achieve company goals
Attend and assist with the execution of events throughout the year, some travel required