Event Manager

The University of Utah is a prestigious public research university located in Salt Lake City, Utah, committed to advancing education, research, and community engagement. With a rich history dating back over a century, the university has cultivated an environment where innovation and academic excellence thrive. It serves a diverse student body and works closely with local communities, donors, and alumni to further its mission. The University of Utah Advancement Team plays a crucial role in supporting the institution's goals through philanthropy, community outreach, and institutional pride. This dedicated team organizes various events that help strengthen relationships with donors, alumni, and stakeholders while fostering a spirit of giving and collaboration across the campus and beyond.

The role of Development Specialist, with the working title of Event Manager, is a full-time administrative position based on the university campus in Salt Lake City, UT. This position offers a competitive salary range between $60,000 and $65,000 annually and operates primarily during standard business hours Monday through Friday, 8am to 5pm, while also requiring flexibility for occasional evening and weekend events. The Event Manager plays a key role within the Development Department, reporting to the Vice President Area President, and is tasked with planning and executing a broad range of advancement events that align with the university's strategic priorities.

As an Event Manager and Event Producer, this individual will lead the conceptualization, coordination, and execution of diverse events such as donor recognition receptions, scholarship ceremonies, building dedications, alumni gatherings, and community engagement functions. The role demands a professional who is dynamic, detail-oriented, and capable of thriving in a fast-paced, highly collaborative environment. More than just event logistics, the Development Specialist is responsible for creating exceptional guest experiences from invitation design through post-event follow-up, managing VIP relations, and ensuring events reflect the values and brand standards of the University of Utah. This role serves as a vital liaison between university leadership, donors, and key stakeholders, requiring excellent interpersonal and communication skills.

The Event Manager will oversee all aspects of event logistics, including vendor management, catering, audiovisual needs, transportation, and venue setup. They will work closely with internal teams such as communications, development, facilities, and public safety to ensure seamless event execution that complies with university policies and risk management standards. Budget management is a critical component, as the incumbent will develop and manage event budgets, track expenses, negotiate vendor pricing, and ensure cost efficiency across multiple simultaneous events.

On-site, the Event Manager will provide hands-on leadership, troubleshooting challenges in real time to maintain smooth flow and high-quality attendee experiences. Post-event activities include preparing detailed reports on attendance, outcomes, and return on investment, as well as conducting follow-up communications and leveraging CRM and event management tools to track engagement and effectiveness.

The University of Utah values diversity and inclusivity and extends veterans’ preference to qualified applicants. Candidates should be prepared for a background check and possible drug screening as part of the hiring process. This position represents an exciting opportunity to make a meaningful impact by promoting institutional pride, strengthening donor relationships, and supporting the university's mission through expertly managed events.