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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $55,300.00 - $102,700.00
Work Schedule
Standard Hours
Flexible
Benefits
Health Insurance
Welfare insurance plans
retirement programs
Parental leave
Adoption assistance
Wellbeing resources
Travel perks
Job Description
Amex GBT, a leading global travel management company, is committed to creating a workplace where colleagues find inspiration in travel as a force for good. The company prides itself on fostering an inclusive and collaborative culture that values the unique voice and contribution of every team member. Amex GBT focuses on helping its employees achieve success while making a positive impact on the travel industry through innovative solutions and exceptional service. With a diverse, global presence, Amex GBT serves corporate clients by managing their travel needs efficiently and responsibly, empowering businesses to thrive while embracing sustainable and ethical travel practices.Show More
Job Requirements
- 3+ years of meeting planning experience preferably including tradeshow and exhibition management with a strong background supporting incentive, VIP, or C-level programs
- Experience with trade show coordination covering booth layout, general service contractor collaboration, and managing exhibitor support
- Experience with meeting industry technology including attendee registration platforms (Cvent) and tradeshow management tools
- Intermediate proficiency in Microsoft Word and Excel
- CMP or CEM designation preferred
- Strong oral and written communication skills with the ability to present professionally
- Able to manage and prioritize multiple projects and deadlines in a fast-paced environment
- Able to adapt to changing priorities and program requirements with flexibility
- Strong analytical and financial management skills including budget tracking and forecasting
- Able to travel domestically and internationally
- United States location
Job Qualifications
- 3+ years of meeting planning experience preferably including tradeshow and exhibition management with a strong background supporting incentive, VIP, or C-level programs
- Experience with trade show coordination covering booth layout, general service contractor collaboration, and managing exhibitor support
- Experience with meeting industry technology including attendee registration platforms (Cvent) and tradeshow management tools
- Intermediate proficiency in Microsoft Word and Excel
- CMP or CEM (Certified in Exhibition Management) designation preferred
- Strong oral and written communication skills with the ability to present professionally to all levels of management and stakeholders
- Able to manage and prioritize multiple projects and deadlines in a fast-paced environment
- Able to adapt to changing priorities and program requirements with flexibility
- Strong analytical and financial management skills including budget tracking and forecasting
- Able to travel domestically and internationally in support of site inspections and program operations
Job Duties
- Serve as the primary liaison for assigned corporate meetings, events, tradeshows, and exhibitions handling all aspects from post-contract execution through final billing
- Lead program planning and logistics including booth design, space selection, floor plan coordination, electrical/AV requirements, and exhibitor services
- Lead supplier and vendor relationships including general service contractors, exhibit houses, freight forwarders, and specialty vendors
- Negotiate and manage supplier contracts ensuring terms and conditions are accurate, legally protective, and monitored for attrition and cancellation achievements
- Collaborate with internal stakeholders, creative teams, and support departments to produce program materials including booth graphics, signage, and branded collateral
- Supervise program budgets, track expenses, audit billing for accuracy, and communicate financial updates including tradeshow-specific costs such as drayage, labor, utilities, and booth space
- Conduct regular status meetings from pre-launch through program completion ensuring objectives are met and issues are resolved in real time
- Provide on-site tradeshow management including staff coordination, troubleshooting, and problem resolution
- Partner with accounting to complete final billing, reconciliation, and consolidated invoicing
- Evaluate program outcomes and find opportunities for continuous improvement
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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