Event Manager

Columbia, MD, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Flexible

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Flexible working hours

Travel reimbursement

Job Description

Our company is a leading player in the corporate sector, specializing in delivering exceptional marketing and event management solutions that drive brand visibility and customer engagement. We are passionate about creating memorable experiences through well-coordinated tradeshows, conferences, VIP customer events, and sales meetings that align perfectly with strategic marketing campaigns. Our dedicated team thrives in a dynamic, collaborative environment where innovation and attention to detail are paramount to our success. As a reputable company with a commitment to excellence, we pride ourselves on fostering professional growth and supporting our employees with cutting-edge tools and resources to achieve outstanding results.

We are currently seeking an experienced Events Manager to oversee the comprehensive planning and execution of all company tradeshows and key events. This role is pivotal in managing the full lifecycle of events, ensuring every aspect is meticulously handled from the initial contract review through post-event reporting. The Events Manager will be responsible for maintaining an 18-month event calendar, managing budgets effectively, and coordinating cross-functionally to meet marketing campaign goals. This position involves supervising multiple event types simultaneously, including large-scale trade shows and smaller customer and tabletop events, along with fulfilling sales team requests for marketing collateral and promotional materials. The successful candidate will have a proven track record within the past five years as the tradeshow lead, with hands-on experience in space selection, contract negotiation, logistics management, and onsite event execution.

In addition, the role requires collaboration with internal teams such as marketing, sales, and product departments, as well as coordination with international counterparts. The Events Manager will also oversee company marketing materials, managing inventory, ensuring brand consistency, and working closely with print and promotional vendors to guarantee timely delivery and high-quality outputs. This challenging yet rewarding position offers an opportunity for a detail-oriented, proactive professional to make a significant impact on the company’s brand presence and event success. Candidates should be prepared to travel as necessary, handle physical demands, and thrive in a fast-paced, deadline-driven environment. This is a full-time role with a competitive salary commensurate with experience and the scope of responsibilities involved.

Job Requirements

bachelor’s degree in marketing events management or business administration
minimum 5 years of experience in a corporate environment tradeshow management experience
extensive experience in managing multi projects calendar and event details
experience in preparing managing and tracking budgets
experience coordinating print production and collateral management

Job Qualifications

bachelor’s degree in marketing events management or business administration
minimum 5 years of experience in a corporate environment tradeshow management experience
extensive experience in managing multi projects calendar and event details
experience in preparing managing and tracking budgets
experience coordinating print production and collateral management

Job Duties

develop and manage comprehensive project timelines and event checklists for large-scale conferences
lead end-to-end tradeshow planning and execution including securing booth logistics quotes and vendor proposals
process conference agreements
identify and manage event-related vendors negotiate pricing process agreements and invoices
develop and manage event budgets and forecasts
track expenses and prepare monthly reporting summaries post show noting recommended changes for future events
coordinate all booth logistics including renewal booth storage and logistic agreements
work with booth vendors on quotes for repairs shipping design updates and conference schedules
ensure all marketing materials signage collateral and promotional items are delivered on time
oversee print production of collateral and promotional giveaways and work closely with marketing and creative design teams
fulfill brochures requests from field sales reps and maintain print inventory of collateral
support field sales representatives for table-top exhibits including roller banners and table drapes
source sustainable brand promotional items and reorder giveaways for tradeshows prospects and customer meetings
support customer briefings and experience center initiatives
process and track vendor contracts invoices and payments
maintain organized documentation for all event-related agreements use shared folders
serve as marketing document approval system administrator ensuring coordination and distribution of final approved documents between marketing and creative teams
prepare and distribute management-level summary post event reports