Event Logistics Coordinator

USA Pickleball (USAP) is the national governing body dedicated to establishing pickleball as a recognized and competitive sport in the United States. USAP operates across a broad spectrum of initiatives including membership services, tournaments, player rankings, and sanctioning events, all designed to promote the growth and development of pickleball across all levels of play. As a respected organization within the sporting community, USAP is committed to providing a professionally managed experience for players, organizers, and fans alike. Their focus on high-quality events ensures the sport is accessible and enjoyable, adhering to the highest standards of conduct, competition, and community engagement. The organization also places a strong emphasis on brand cohesion, ensuring that the identity and mission of USAP are consistently represented across all activities and communications. USA Pickleball functions through collaboration with multiple teams including marketing, communications, memberships, partnerships, and competition divisions, all working in tandem to deliver successful events and programs.

The role of Event Logistics Coordinator at USA Pickleball is pivotal in maintaining the seamless execution of their numerous well-attended events. This full-time position is designed for a highly organized, detail-oriented individual who can thrive in a dynamic environment with many moving parts. Reporting directly to the Vice President of National Events, the coordinator acts as the primary liaison for local organizing committees, event crews, vendors, city officials, and host venues, ensuring operational success at every event. This person is responsible for carrying out critical logistics including freight operations, inventory management, and communications with tournament directors regarding asset receipt and setup. The role requires someone who can remain positive and patient under pressure, skillfully troubleshoot in real-time, and manage both broad objectives and intricate details effectively.

The coordinator's responsibilities span a variety of operational tasks such as coordinating shipping and receiving activities, overseeing warehouse organization, and managing supplies and equipment. This role will also involve executing event setups that strictly adhere to USAP brand guidelines and safety standards. By being actively engaged on-site during events, the coordinator provides support to members, responds to their inquiries, and acts as a knowledgeable resource. In addition to logistical duties, the coordinator plays a key role in problem-solving during live events and managing third-party vendor relationships to ensure contract compliance and quality service. Due to the nature of the work, some travel is required - approximately 20% annually - and the ability to operate a box truck is preferred.

This position suits candidates who are passionate about sports event management and who possess a strong aptitude for coordination, teamwork, and customer service. Through a combination of strategic planning, effective communication, and hands-on leadership, the Event Logistics Coordinator helps drive the success of USA Pickleball's events, bolstering the sport's reputation and growing its community nationwide. Candidates interested in contributing to a vibrant and fast-growing sport will find this opportunity rewarding and challenging, working within a dedicated team that values inclusivity, excellence, and collaboration.