Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Day Shifts
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee Discounts
flexible schedule
Professional Development
Job Description
Atlanta Botanical Garden is a renowned botanical institution located in the heart of Atlanta, Georgia. Dedicated to inspiring visitors through innovative horticultural displays, education, and conservation, the Garden is a vibrant urban oasis that combines natural beauty with community enrichment. Known for its exceptional gardens, events, and educational programs, the Garden draws thousands of visitors annually who come to experience its unique blend of plant collections, public programs, and special events. The Atlanta Botanical Garden fosters a commitment to sustainability, excellence, inspiration, integrity, and respect, making it a dynamic workplace where passion for nature and exceptional service come together.
The Event Lead role is an exciting opportunity to take a hands-on leadership position within the Garden's Special Events team. Reporting to the Event Logistics Manager, the Event Lead is instrumental in executing seamless day-of-event operations, ensuring that every detail supports an exceptional guest experience. This position requires someone who thrives in dynamic environments and is adept at vendor coordination, client interaction, and multi-department communication. Acting as the go-to leader during event shifts, the Event Lead oversees vendor load-in and load-out, manages onsite production and cleanup, and ensures safety and facility integrity throughout the event.
Candidates for this role will engage directly with clients, caterers, vendors, and event planners, demonstrating superior customer service and professionalism. They will be responsible for understanding all event documentation, including diagrams and contracts, to anticipate needs and preempt challenges. The role demands strong organizational skills, creativity in problem-solving, and the ability to respond quickly under pressure. The Event Lead also supports team training and office duties as required, contributing to the overall excellence of the Garden's event presentations.
With the ever-changing scope of public and private events hosted by the Garden, the Event Lead must be flexible to work varied shifts, including early mornings, evenings, weekends, and holidays. This pivotal role requires a combination of physical endurance, leadership acumen, and a passion for delivering memorable experiences in an outdoor and sometimes unpredictable environment. The Atlanta Botanical Garden values diversity and equal opportunity, welcoming applicants who wish to join a team dedicated to conservation, excellence, and community engagement.
The Event Lead role is an exciting opportunity to take a hands-on leadership position within the Garden's Special Events team. Reporting to the Event Logistics Manager, the Event Lead is instrumental in executing seamless day-of-event operations, ensuring that every detail supports an exceptional guest experience. This position requires someone who thrives in dynamic environments and is adept at vendor coordination, client interaction, and multi-department communication. Acting as the go-to leader during event shifts, the Event Lead oversees vendor load-in and load-out, manages onsite production and cleanup, and ensures safety and facility integrity throughout the event.
Candidates for this role will engage directly with clients, caterers, vendors, and event planners, demonstrating superior customer service and professionalism. They will be responsible for understanding all event documentation, including diagrams and contracts, to anticipate needs and preempt challenges. The role demands strong organizational skills, creativity in problem-solving, and the ability to respond quickly under pressure. The Event Lead also supports team training and office duties as required, contributing to the overall excellence of the Garden's event presentations.
With the ever-changing scope of public and private events hosted by the Garden, the Event Lead must be flexible to work varied shifts, including early mornings, evenings, weekends, and holidays. This pivotal role requires a combination of physical endurance, leadership acumen, and a passion for delivering memorable experiences in an outdoor and sometimes unpredictable environment. The Atlanta Botanical Garden values diversity and equal opportunity, welcoming applicants who wish to join a team dedicated to conservation, excellence, and community engagement.
Job Requirements
- 1-2 years experience with event coordination
- Must be able to work independently and in a team environment
- Availability for daytime, weekend, early morning and late-night shifts
- Excellent leadership, organizational and time management skills
- Creative problem solving and customer service skills
- Clear and professional communication with vendors and clients
- Ability to understand diagrams and event paperwork
- Personable with a positive attitude
- Reliable transportation and ability to work a changing schedule including weekends, evenings and holidays
- Ability to stand and walk for extended periods
- Ability to lift up to 40 pounds
- Able to work outdoors in all seasons
Job Qualifications
- 1-2 years experience with event coordination or execution
- Excellent leadership, organizational and time management skills
- Strong communication skills with vendors and clients
- Ability to understand diagrams and event paperwork
- Proven customer service skills
- Positive and personable attitude
- Ability to work independently and within a team
Job Duties
- Review and understand all event paperwork prior to shift to ensure seamless execution
- Oversee vendor load-in and load-out, including setup, breakdown and cleanup of the event
- Effectively interact with clients (internal and external), caterers, wedding planners, ensuring excellent customer service and a top-quality experience
- Communicate efficiently and effectively across various Garden departments
- Responsible for completion of event paperwork, incident reports, and handling of issues pertaining to vendors, safety, and facility maintenance
- Monitor event activities to ensure client and attendee satisfaction
- Assist with managing on-site production and cleanup for events
- Assist with office tasks as necessary
- Oversee vendor load-in at various Garden entrances
- Act as go-to shift leader
- Assist with check-in shifts
- Assist with maintaining organization in Event Lead Room and Special Events storage areas
- Train new team members
- Provide excellent customer service to meet client needs and requests
- Work professionally with all levels of management and staff
- Collaborate in a team environment to execute private and public events
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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